Fight for Sight
JOB DESCRIPTION
Job Title:Office Manager & PA to CEO
Reporting to:Chief Executive
Role:Permanent, part time (2 days a week) – job share
Salary:£28,627(pro rata) plus non-contributory pension
contribution (currently 10%)
Holidays:13 days including Bank Holidays
Location:London EC3
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Background
Fight for Sight is the UK’s leading charity funding pioneering research to prevent sight loss and treat eye disease. We are a busy office based in the City of London that focuses on fundraising, research administration and finance. We are currently funding research projects at 35 different universities and hospitals across the UK. It is an exciting time in eye research with significant progress being made in the attempt to prevent and treat a wide range of different eye diseases and conditions. But with 1.8 million people in the UK affected with some form of sight loss there is still much more that needs to be done.
Our current Office Managerand PA to the Chief Executive has been in post nearly 8 years and now wishes to work 3 days a week. As such we are looking to recruit the right person to work alongside her for 2 days a week.
Purpose of the job:
To act as a part time Office Manager and PA to the Chief Executive of Fight for Sight dealing with the day to day running of the charity’s office.
Role and Responsibilities:
Office Manager
1Taking responsibility for ensuring the efficient running of the office
2Managing and liaising with suppliers including those providing IT and telephone services
3Managing budgets for office supplies including stationery
4Reporting to the Chief Executive on Health and Safety matters within the office
5Liaising with the landlord of the office regarding all lease and building issues (including fire evacuation)
6Being responsible for ordering office supplies
Personal Assistant
1Providing administrative support to the Chief Executive including diary management, travel arrangements, expense claims and meeting arrangements
2Drafting correspondence and producing letters, reports and presentations
3Ensuring that filing is kept up to date
4Liaising with supporters and other stakeholders of the charity on the telephone and by email
5Preparing in-house meetings including collating papers and arranging refreshments
Other
1Answering the telephone and acting as the first point of contact with the charity
2Being prepared to help out at a limited number of fundraising events on behalf of the charity
Person specification:
Minimum two years Office Manager/PA experience
Excellent diary management skills
IT literate with experience of liaising with IT suppliers
Experience of working with Word, Excel and other Microsoft Office programs
Experience of co-ordinating office systems and procedures
Excellent organisational skills and the ability to focus and prioritise with good attention to detail
Good interpersonal skills to ensure effective communications both internally and externally
Excellent telephone manner
Ability to use initiative in proactively seeking solutions to problems arising from day to day work
Good team player with a flexible approach to work