Fieldwork Leader’s Health and Safety Checklist

Fieldwork Course
Dates
Name of Fieldwork Leader
Signature
Date

The emergency kit is to be kept with the leader at all times and staff and students informed of its whereabouts.

Please omit tasks if not applicable

Timescales / Arrangements / Completed / Comment
Section 1
Tasks to be undertaken at least 1 month before trip
1 / Fieldwork risk assessment prepared to identify significant hazards and appropriate risk control measures
2 / Itinerary for trip prepared
3 / Travel arrangements organised
4 / Travel insurance organised
5 / Drivers registered with University and minibus drivers trained
Permission to work on site agreed
6 / Provision for disabled organised
7 / Suitable accommodation organised
8 / Itinerary for trip prepared and communicated to all fieldworkers
9 / Participants briefed on the likely hazards associated with the field trip and practices that need to be followed to adequately control the risk
10 / Participants trained to use equipment required for their work activities
11 / Competent leaders
12 / Health questionnaires completed to check fitness and health of participants
13 / Vaccinations (if necessary)
14 / First aiders available
15 / Appropriate staff to student ratios
16 / Management responsibilities (including deputising arrangements)
17 / Appropriate protective clothing (eg waterproofs, sun hats, walking boots)
18 / Appropriate safety equipment (eg gloves, hard hats, life jackets)
19 / Communication system
20 / Documents / passports / visa /consent form (permission to take action incase of emergency eg. blood transfusion) / medication details (availability of replacements)
21 / Insurance checks
22 / Other considerations:
Section 2
Tasks to be undertaken at least 1 week before trip
1 / Protocol for safe working (including emergency action) prepared plus where the emergency pack is found containing kit and documents
2 / Review of health questionnaire to determine no changes in condition
3 / Appropriate first aid kit available and fully stocked
4 / Survival kit
5 / Vehicles checked for roadworthiness
6 / Staff made aware of their responsibilities to the University, staff and fellow students as part of the safety briefing before the field trip.
7 / Other considerations:
Section 3
Tasks to be undertaken at least 1 day before the trip
1 / Emergency food
2 / Other considerations:
Section 4
Tasks to be undertaken at least 1 hour before trip
1 / Visual vehicle check for roadworthiness
2 / Students made aware of their responsibilities to the University, staff and fellow students as part of the safety briefing before the field trip.
3 / Other considerations:

Useful Information:

●Accident Reporting - Accident Reporting FormAccident Reporting Guidance

●Emergency Management Framework -

●SHE website -

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