(Fenholt/Spading) to Approve the Agenda As Presented. Roll Call Vote. Motion Carried 3-0

REGULAR SESSION – October 10, 2011

Unapproved

The Charles City Board of Education met in regular session on Monday, October 10, 2011, in the City Council Chambers. Superintendent Pattee called the meeting to order at 5:00 p.m. Present: Board members Fenholt, Spading and Miller. Absent: President Smith and Board member Heitz. Staff members present included Superintendent Pattee, Board Secretary Elsbernd, Business Manager Terri O’Brien and Middle School Principal Ron Hoffman and Board member elect Al Bode and Lorraine Winterink. Also in attendance was Charles City Press reporter Andrea Pendergast, Charles City police officer Zach Eckenrodand three visitors.

(Fenholt/Spading) to approve the agenda as presented. Roll call vote. Motion carried 3-0.

Mitchell Hanson and Danielle Gabel provided the video work for the meeting.

There were no public comments.

Superintendent Pattee thanked the public for passing the Instructional Support Levy (ISL) vote. The vote was passed by 79%. Pattee provided a hand out about World-Class Schools for Iowa. It’s a blueprint for how to restore Iowa’s schools to best in the nation and on par with the world’s top-performing education systems. Pattee also reported that he was working on certified enrollment that is due to the state by October 15th. Initial numbers look like the district could be down about 8 ½ students. But final numbers won’t be available until all districts have inputted their information. Director Fenholt also thanked the public for their support in passing the ISL vote.

(Spading/Miller) to approve the minutes of the regular meeting held on September 12, 2011 and the special meeting/work session held on September 26, 2011. Roll call vote. Motion carried 3-0

(Fenholt/Spading) to approve the monthly bills for October 2011 and the weekly bills paid prior to the board review. Roll call vote. Motion carried 3-0

Vendor Name / Vendor Description / Amount
Operating Fund:
A.E.A. #267 / Mentoring, Meals/ELL Conference / $115.00
Academic Supplier / Toner/CO / $133.81
Aces / Safety Backup/Tech Dept. / $316.00
Advanced Systems, Inc. / Toner, Copies/Alt HS / $154.80
All Star Pest Control / September Fee / $155.00
Angel, Cathy / Inst.Supplies/Lincoln / $251.65
Angelus Pacific Co. Inc / Parking Permits/HS / $307.29
Apperson / Test Sheets/MS / $448.10
Arndt, Kim / Reimb.Supplies / $26.75
Art Wear / T-Shirts/Comet Café, MS / $266.75
ATI / Boiler Chemicals / $2,821.88
B & H Photo-Video / Flip Videos/Washington / $799.90
Bailey, Kelly / Reimb.Supplies / $93.57
Bancard Center / Mount boxes, books, Inst.Supplies,patch panel / $2,090.94
Brandenburg's House Of Violins / Bass/Cello Repairs/HS, MS / $320.00
Brown & Saenger / Audio Visual Supplies/MS / $805.84
Buy Low North / Popcorn/Washington PTO / $33.12
Cedar Valley Printing / UPS, name plates / $43.40
Central Petroleum Co / Power Flo Klenz/Otto / $174.42
Century Link / September Radio Loop / $76.00
Chamber Of Commerce / 11-12 Membership / $420.00
Charles City Electronics / Amplifier/Washington / $154.98
Charles City Press / Classified Ad, Special Session, Regular Session / $455.03
Charles City Transit / Bremwood and 4 Oaks Trips / $2,392.00
Chase, Raelynne / Reimb.Mileage/JCSL Conference / $161.77
Chatfield Salvage & Towing / Tow/Bus 2 / $150.00
Cintas / Towels/Bus Barn / $33.07
City Of Charles City / Gasahol, diesel, Water Bill / $13,383.94
Classroom Direct.Com / Inst.Supplies/Special Ed. / $99.38
Communication Innovators / Dual Radio Access Point/Tech Dept. / $1,200.00
Congregate Meals / Fostergrandparent Meals / $374.00
CRA Payment Center / Blade/Otto / $124.59
Dick Blick Art Materials / Inst.Supplies/MS / $351.02
Education 2020 / Licenses/HS, MS / $24,000.00
Erbe-Lines, Pam / Reimb.Phone Cord/Bulbs / $16.02
Fareway Store / Groceries/Comet Café, Washington family fun night / $320.09
Fiser, Charlotte / Reimb.Supplies / $36.59
Floyd Co. / 2011 School Board Election / $3,798.01
Floyd County Hospital / CPR Training/HS / $50.00
Follett Library Resources / Books/Burnham / $1,380.91
Frey Scientific Co. / Inst.Supplies/HS / $71.68
Frito Lay / Chips/Washington Family Fun Night / $79.95
Global Gov Ed Solution / DVD Player/HS / $41.80
Globe Gazette / Subscription/Hs / $152.10
Great Plains Locating Service / Iowa One Locates/Tech Dept. / $400.00
Greene Recorder / Classified Ad / $15.00
Hawkins Water Treatment Group / Pool Chemicals / $524.02
Hoeft, Lorie / Father Memorial / $30.00
Hy Vee / Groceries/Comet Café, HS Home Ec. / $984.36
IA Dept Of Inspections & Appeals / MS PTO Gambling License / $40.00
IC School / Reimb.Materials/The Daily 5 / $1,146.02
ICTE Conference / Conference Registration/HS / $155.00
Interstate Books 4 School / Books/MS / $39.20
Iowa Communications Network / August Port Fee / $607.30
Iowa Dept Of Natural Resources / Water Use Permit annual fee / $95.00
Iowa Dept Of Transportation / Fostergrandparent Gasahol, Diesel / $451.47
Iowa High Schl Music Asn / All State Registration/Band, Orchestra / $120.00
IXL Membership Services / Math Site Licenses / $4,475.00
Jendro Sanitation / September Services / $1,556.54
John Deere Financial / Clamps, Antifreeze, Sealant, Misc.Supplies / $223.79
Johnson, Wendy / Reimb. Foss Training / $80.00
K Mart - / Inst.Supplies, Prizes, TV / $740.20
Kelvin / Inst.Supplies/MS / $566.72
Keystone Laboratories Inc / Water tests, pool and Washington / $23.00
Kuennen, Mike / Reimb.Mileage/Pick up CNC Plasma Machine / $175.00
Kwik Trip / Unleaded and Diesel / $425.18
L & J Welding / Tubing/HS / $72.65
Lahner, Sandy / Reimb.Snacks/Lincoln Afterschool Program / $17.35
Lauterbach, Barb / Reimb. Blender and Supplies / $130.50
LeRoy's / Pulley, Idler, Rim / $91.27
Lessin Supply Company / Plug tap, band saw blades, threaded rod / $64.57
Marks Music Center / Piano/Western / $4,995.00
Martin Brothers Distributing / Groceries/Comet Café, HS Home Ec. / $1,332.78
Mc Inroy, Gayle / Reimb. Diesel, Mileage / $161.90
Mid American Energy Company / Electric and Gas Bill / $6,166.09
Midwest Computer Products Inc / Projector/Special Ed. / $530.45
Mills, Inc / Cap / $7.20
Minnesota Clay Co. Usa / Clay/MS / $249.69
Nasco / Inst.Supplies/Washington, HS / $546.13
NCIBA / Dues/HS / $40.00
Neff Company / Lamp of Knowledge/HS / $202.74
New Hampton Tribune / Classified Ad / $48.00
Otto's Oasis / Landscape Blocks, Shrubs/HS / $266.03
Overcoming Obstacles / Inst.Supplies/MS / $150.00
Paper Corporation / Paper / $5,176.00
Pasco / Scales/HS / $233.00
Pepper Of Minneapolis / Inst.Supplies/HS, Washington / $188.23
Perfection Learning Corp / Textbooks/HS / $242.55
Perry Novak Electric / Cord/HS / $48.75
Pitney Bowes / Meter Rental / $195.00
Pizza Ranch / Pizzas/MS New Student Lunch / $46.44
R & M Auto Mart Inc / Part & Labor/Lumina, Oil Changes / $141.57
Rainbow Resource / Inst.Supplies/Homeschool / $274.64
Really Good Stuff / Inst.Supplies/Lincoln / $59.36
Riceville Recorder / Classified Ad / $17.00
Roffman Band Service / Bassoon and Trumpet Repair / $136.85
Satco Supply / Inst.Supplies/MS / $431.42
Scholastic / Subscription/MS / $226.38
Scholastic Magazines / Subscription/Lincoln, MS / $418.31
Scholbrock, Judy / Reimb.Supplies / $62.82
School Bus Sales Company / Parts/Bus Barn / $100.80
School Speciality Inc / Markerboards/HS / $1,830.33
Schueth Ace Hardware / Cabot / $4.29
Screen Prints To Go / T-shirts/Washington 5th grade / $1,212.00
Seminole Energy Services, LLC / Gas Bill / $612.66
Sexauer, Inc., J. A. / Supplies/Special Ed. / $482.43
Shamrock Truck & Trailer Serv / Parts and Labor/Buses / $4,094.86
Staples Advantage / Inst.Supplies, Supplies / $604.53
Stock Glass / Plexi Glass / $50.00
Superior Lumber Inc / Coupler, Trim, Saw Chain,Weatherstrip / $116.34
Theraproducts / Inst.Supplies/Lincoln / $45.40
University Of Oregon / Dibel Tests/Lincoln and Washington / $315.00
Value Inspired Products & Services / Mimio Views/Votes / $14,314.12
Weekly Reader Publ. / Subscriptions/Washington / $1,230.82
Wright Express / Diesel and Gas Card / $58.39
Youth Frontiers, Inc / 2011-12 Freshman Retreat Balance / $1,745.00
Student Activity Fund:
Agile Sports Technologies / Video Exchange Software/Basketball / $340.00
Algona High School / Entry Fees/Cross Country / $90.00
Anderson's Middle Zone / Tiara, Sashes/HS Homecoming / $56.92
Art Wear / T-shirts, Medals / $1,453.13
Artic Glacier / Concessions / $68.00
Bancard Center / Pizzas, Lodging / $760.92
Becker, Trey / Football Official / $470.00
Bergman, Kyle / Football Official / $80.00
Bethke, Matt / Volleyball Official / $100.89
Bucheit, Sean / Football Official / $80.00
Cedar Falls High School / Entry Fees/Cross Country, Volleyball / $150.00
Cedar Valley Printing / Certificates, Awards / $378.00
Charles City Electronics / Plug / $6.19
Classic Cleaners / Dry Clean Table Clothes, Dry Cleaning / $604.00
Crawford, Brian / Football Official / $80.00
Dancewear Solutions / Sneakers/HS / $339.05
Davies, Greg / Football Official / $80.00
Decker Sporting Goods / Helmet, jackets, pads, pennants / $604.90
Des Moines Lincoln / Entry Fee/Swimming / $70.00
Dingel, Dennis / Football Official / $120.00
Earthgrains Baking Co, Inc / Concessions / $56.99
Eygabroad, Terry / Football Official / $80.00
Fareway Store / Concessions / $119.85
Fine Arts Century Club / Reimb.Renaissance Festival Tickets/Brant / $597.50
Fuller, Bob / Football Official / $80.00
Gage Plumbing & Heating, Mick / Restroom Rental/Football Field / $75.00
Hampton-Dumont Hs / Entry Fees/Cross Country / $90.00
Hancock Fabric / Supplies/Fall Play / $60.62
Hibbs, Joel / Football Official / $112.67
Hibbs, Troy / Football Official / $80.00
Hillegas Flooring, LLC / Carpet/Baseball, Track / $2,925.33
Hobart Sales & Service / Concessions / $215.74
Holzer, Jeff / Volleyball Official / $180.00
Hy Vee / Concessions, Groceries / $345.07
IBCA / Clinic Registration/Sloter, Forsyth / $150.00
ICCA / Membership and state entry fees/Cheerleading / $205.00
IHSADA / Membership/Johnson, Forsyth / $160.00
Iowa Fccla / State Shirts/FCCLA / $54.99
Iowa Girls HS Athletic / Ms Membership / $100.00
Iowa High Schl Music Asn / All State Registration/Orchestra / $105.00
Iowa High Schl Speech Asn / Coaches Convention / $130.00
Jackson Street Press Inc / Fall Sports Program Shells / $686.29
Kenyatta's Sound / DJ/Homecoming / $225.00
Korney Board Aids / Inflator / $124.95
Kosmicki, Suzie / Swimming Official / $135.00
Kwik Trip / Concessions / $6.21
Lake Mills High School / Entry Fee/Volleyball / $65.00
Lasher, Lance / Football Official / $230.00
Marshalltown High School / Entry Fee/Volleyball / $130.00
Martin Brothers Distributing / Concessions / $1,905.20
McCarville, Kyle / Football Official / $65.00
McCubbin, Neil / Football Official / $80.00
Meyer, Dan / Volleyball Official / $45.00
Moran, Mike / Football Official / $122.90
Niichel, Kim / Reimb.Concession Supplies / $107.63
NIOA / Official Assignments / $200.00
Northern University / Entry Fee/Volleyball / $65.00
Otto's Oasis / Flowers/HS Homecoming / $45.00
Pavlovich, Jeff / Football Official / $175.00
Pepsi-Cola Bottling / Concessions / $3,780.66
Peters, Dennis / Swimming Official / $149.98
Ralston, Tim / Football Official / $80.00
Roberts, Troy / Football Official / $60.00
Rogers Athletic Co. / Flatform Ramps, T Board sets, Utility Cart / $2,465.00
Ryan, Patrick / Football Official / $109.04
Schaper, Karl / Football Official / $120.00
Schueth Ace Hardware / Supplies/Fall Play / $27.97
Severson, Dave / Football Official / $80.00
Shar Products Company / Bow, Rest/MS / $265.33
Sherwin-Williams Company / Rollers, Paint/Homecoming / $807.05
Smith, Don / Football Official / $65.00
Special Medical Services Corp / Medical Services/Cross Country / $60.00
Sportwide / Suits/Swimming / $643.89
Staples Advantage / Cash Boxes, Paint, Supplies / $444.81
Subway Store #396 / Food/MS Conferences / $108.00
Sullivan, Tom / Volleyball Official / $90.00
Superior Lumber Inc / Supplies/Fall Play / $48.53
Verink, Bruce / Swimming Official / $209.96
Waterloo West High School / Entry Fee/Swimming / $50.00
Waukon High School / Entry Fee/Cross Country / $60.00
Waverly/Shell Rock HS / Entry Fee/Cross Country / $80.00
Werle, Gary / Football Official / $80.00
Widen, Mike / Football Official / $80.00
Wolfe Diversified Industries / Ticket Scanner, Tickets / $1,674.00
Y.S.F.-3Rd & 4Th Grade / 30% Concession Stand Profits / $96.52
Y.S.F.-5Th & 6Th Grade / 30% Concession Stand Profits / $77.17
Local Option Sales Tax Fund:
Dean Snyder Construction Co / HS Science Room Project / $14,236.70
Matt Construction / Concession Stand Project / $38,475.00
Skott & Anderson Architects / HS Science Room Project / $25,300.00
Physical Plant & Equipment Fund:
First Congregational Church / Carrie Lane Rent/October / $875.00
Mason City Business Systems / Copies/September / $1,579.57
School Bus Sales Company / 2009 Bus / $58,500.00
School Nutrition Fund:
C.E. Stone Refrigeration / Equipment Repair / $507.00
City Of Charles City / Water Bill / $67.00
Earthgrains Baking Co, Inc / Bread and Buns / $1,195.64
Fareway Store / Food/3&4 yr olds / $252.77
Jendro Sanitation / September Services / $42.00
Keck, Inc. / Commodities / $904.61
Martin Brothers Distributing / Food, Expendibles, Non Expendibles / $30,904.60
Mid American Energy Company / Gas and Electric Bill / $842.00
Prairie Farms Dairy / Milk / $9,055.92
Zells Mechanical / Equipment Repair/MS / $482.90
Health Insurance Fund:
Blue Cross Blue Shield Of IA / September Billing / $164,000.00
Agency Fund:
Martin Brothers Distributing / Napkins/HS Lounge / $37.01

(Fenholt/Miller) to approve the abstract of votes from the Floyd County Board of Supervisors for the school election held on September 13, 2011, Al Bode 783 votes, Lorraine Winterink 569 votes, Michael Bauer 487 votes, Chelle Schlader 440 votes, scattering 2 votes. Al Bode and Lorraine Winterink were elected for the office of Charles City School Board Director at large for the term of 4 years. The ISL passed by 899 to 239 votes. This is for a period of 5 years. Roll call vote. Motion carried 3-0.

The retiring board adjorned and the new board members joined the board at the board seats. Superintendent Pattee thanked Director Spading for his time and commitment to the Board.

Board Secretary, Paige Elsbernd, administered the oath of office to the newly elected board members Al Bode and Lorraine Winterink.

Bill Fenholt nominated Mark Miller for Board President for 2011-12. (Bode/Winterink) to cease nominations for Board President. Roll call vote. Motion carried 4-0.

Board Secretary, Paige Elsbernd, administered the oath of office to the newly elected president, Mark Miller.

Al Bode nominated Randy Heitz for Board Vice President for 2011-12. (Fenholt/Winterink) to cease nominations for Board Vice President. Roll call vote. Motion carried 4-0. Since Vice President Heitz was absent, the oath of office will be administered prior to the board work session on October 24th.

(Winterink/Bode) to approve the consent agenda items as follows:

• Approval of the resignations from Dara Jaeger as Learning Connection Aide effective 10-10/11.
• Approval of the personnel appointments for Dave Williams as Head Boys Golf coach at $2,705 effective 10/10/11, Shannon Frerichs as Special Education Aide Level 3 at $12.39/hr. effective 10/10/11, Tiffany Bilharz as Special Education Aide Level 2 at $12.39/hr. effective 10/10/11, Molly Hoffman as Title I Aide at $10.57/hr. effective 10/10/11, Sara Scobee as Title I Aide at $10.57hr.effective 10/10/11, Keisha Chapman as Title I Aide at $10.57/hr. effective 10/10/11 and Emily Watson as Learning Connection Aide at $10.00/hr. effective 10/10/11. All appointments are contingent upon completion of positive background checks, receiving a Para educator’s license and successfully completing a pre-employment/post-offer functional capacity physical assessment if applicable.
• Approval of teacher contract modifications due to additional graduate course work

Name / Current Lane / New Lane / Step / Increase in contract total
Bohlen, Daren / MA / MA+10 / 14 / 1,576.00
Christensen, Tracie / MA+10(.5) / MA+20(.5) / 6 / 788.00
Downing, Tyler / BA / BA+12 / 3 / 1,576.00
Johnson, Wendy / BA+24 / BA+45/MA / 10 / 1,576.00
Korbel, Kathleen / BA+12 / BA+24 / 8 / 1,576.00
McDermott, Laura / MA+10 / MA+20 / 24 / 2,837.00
Rahmiller, Ryan / BA+24 / MA / 9 / 1,577.00
Schweinfurth, April / BA / BA+12 / 3 / 1,576.00
White, Jesse / BA / BA+24 / 10 / 3,152.00
Total / $16,234.00

• Approval of the early graduation request for Jossette Finney at the end of the 2nd trimester of the 2011-12 school year.

Roll call vote. Motion carried 4-0.

(Fenholt/Winterink) to approve the October 2011 Financial Report as presented. Business Manager, Terri O’Brien, briefly highlighted some information from the fiscal year ended June 30, 2011, and the month end financial report. Director Bode and Fenholt asked several questions. Roll call vote. Motion carried 4-0.

(Fenholt/Winterink) to accept the October 2011 Annual Report and approve the 2011-12 line item budget contained within the report. The Annual Report is an internal document, which contains reports from the administrators summarizing prior year activities and the line item budget for 2011-12. Director Bode had several questions for Business Manger O’Brien and stated his concerns that the report was not complete. Bode then made a motion to table approving the annual report until the report was complete. There was no second motion made and the motion died due to lack of second motion. Directors Fenholt and Winterink commented on some positives in the report such as no reports of bullying and that 75% of students participate in at least one extra activity. Roll call vote. Motion carried 3-1 (Bode opposed).

(Winterink/Bode) to approve the transfer of activity fund balances to the general fund. During the audit this year the auditors wanted the balances for the High School, Middle School and Middle School PTO transferred to the general fund, since most of the expenses are for general fund type. This is a permanent transfer to close out the balances. The transfer amounts are as follows: HS Activity fund $1,341.30 to HS donations (general fund), MS Activity fund $4,101.73 to MS donations (general fund) and MS PTO $6,098.55 to MS PTO (generalfund). Roll call vote. Motion carried 4-0.

(Bode/Fenholt) to approve the 2011-12 one-year agreement for Jessica Daniels/Mentoring Coordinator for .35 per hour wage increase. This contract is paid from outside sources and not from district funds. The district acts as the fiscal agent. The mentoring board of directors met and believe, based on their funding, that she should have a different wage increase. Roll call vote. Motion carried 4-0.

(Bode/Winterink) to table approving board member appointments for 2011-12 until the October 24th work session. Director Heitz is absent and he was on several of these committees last year and the board wants him present when making the appointments. Roll call vote. Motion carried 4-0.

(Fenholt/Bode) to table approving individual board member appointments to the Board/Superintendent Advisory Committee for 2011-12 until the October 24th work session. This will give the new board members time to communicate with people who might want to serve on the committee. Director Fenholt asked if last years committee members could be contacted to see if they were still interested in being on the committee.Roll call vote. Motion carried 4-0.

(Bode/Winterink) to approve the 2011-12 members on the School Improvement Advisory Committee (SIAC) as follows: Andy Pattee, Jim Erb, Jane Ann Becicka, Tammy Elthon, Sara Stewart, Joseph Earney and Eric Johanningmeier as recommended. Administration might add additional names to this committee at a later date. Roll call vote. Motion carried 4-0.

(Winterink/Bode) to approve the reviewing policy #204.1, Regular Meetings, and made no changes. Regular meetings will be held at 5:30 p.m. on the second Monday of the month and special meetings/work sessions will be held on the fourth Monday of each month. Roll call vote. Motion carried 4-0.

(Bode/Winterink) to approve the first reading of Board policy 405.10, Voluntary Early Retirement with one change in section B, subsection 1, to change the date that written applications are due by from February 1 to January 15. This change will allow the district more time to view the budgeting needs and plan accordingly. This is the policy the district had used in the past before updating the policy for one year to give incentive for more to take advantage of early retirement. That policy was suspended in November of 2010. Roll call vote. Motion carried 4-0.

(Winterink/Fenholt) to approve the first reading of Board policy 305.7, Voluntary Early Retirement for administrators with one change on page 1 under Qualifying for Participation in Plan, subsection 3, to change the date that written applications are due by from February 1 to January 15. This change will allow the district more time to view the budgeting needs and plan accordingly. This is the policy the district had used in the past before updating the policy for one year to give incentive for more to take advantage of early retirement. That policy was suspended in November of 2010. Roll call vote. Motion carried 4-0.