NYU Hospitals Center

FEMA CAP Grant: Super Block Cable Demolition Project

Request for Proposal

April 22, 2016

Presented by:

NYU Hospitals Center

Table of Contents

1.Objective

2.RFP Overview

3.Milestone Calendar...... 4

4.Required RFP Response Format

5.Proposal Due Date, Delivery Instruction and Communication

6.Proprietary Information, Non-Disclosure...... 5

7.Costs Incurred...... 5

8.NYULMC Reserves Right to Reject Any and All Bids...... 5

9.Effective Period of Prices

10.Request for Proposal Scope

11.Pricing...... 7

12.Past Performance and References...... 7

13.Company Profile and Financial Stability

14.Work Experience...... 8

15.Technical Criteria

16.Proposed Staffing Approach

1.Objective

The purpose of this Request for Proposal (RFP) is to solicit proposals from low-voltage cabling companies for the complete removal of obsolete, high-pair count, voice grade riser and tie cables, premise cabling optical fiber cabling within 1st floor and terminating end of Medical Science Building . The goals of this removal effort are as follows:

  • Eliminate potential code and/or legal liability issues that abandoned cabling might represent
  • Reduce threats to life safety by removing obsolete cabling from plenum spaces, riser shafts, equipment rooms, etc.
  • Recover pathway, rack, and wall space currently occupied by abandoned cabling
  • Improve maintainability and simplify troubleshooting of remaining cabling infrastructure
  • Improve overall aesthetics in technology and plenum spaces by removing abandoned cables and termination components
  • Allow construction of new Mechcanical Space on 1st floor of Medical Science Building

2.RFP Overview

NYU Langone Medical Center, one of the nation’s premier centers for excellence in clinical care, biomedical research and medical education, is relocating its mechanical electrical and plumbing systems from the ground and cellar levels to the 1st floor of Medical Science Building, North ( MSB-1 South ). This is NYUMC response to the aftermath of Super Storm Sandy which caused major disruptions to these systems because they reside on the lower levels of the hospital making them more susceptible to water damage. Relocating these systems to the 1st floor of Medical Science Building 1 South is challenging because existing ceiling mounted systems need to be relocated in order to accommodate the MEP systems.. It is crucial to get MEP and IT disciplines engaged so IT systems can be relocated with minimal disruption to services they are supporting. This includes, but is not limited to the following:

  • Vertical copper riser backbone cabling within buildings
  • Ties between IDF closets and Telco closets
  • All associated termination hardware and mounting equipment
  • Any other abandoned, unterminated, cut or damaged cabling (TVR, other coax, etc.)
  • Non service effecting Optical fiber backbone
  • Premise copper and fiber cabling along with all assiocated termination hardware
  • Meet with Owners construction representative Lend Lease and review construction drawings, of existing IT systems that obstruct their MEP installation work.
  • Physically observe obstructed areas on Medical Science Building ( MSB) 1. Review cable records and drawings that can provide record of existing cable plant.
  • Tone and identify existing cable to confirm termination end locations of cabling systems.
  • Assess if cabling carries live circuits.
  • Execute a plan to relocate live circuit cable plant to areas not obstructing of MEP work.
  • Project manage all change management, work and hospital policies associated with moving live circuits that have a service impact to NYUMC.
  • Coordinate work with NETOPS, Structured Cabling Group, Telecommunications Group, Lend Lease and local customers in which services may be affected by cable work.
  • Attend all required Construction meeting with Lend lease and other IT teams.
  • Create as-builts on all relocated demolished and new cable plant. Provide in electronic data base PDF and Auto Cad drawing data base for NYUMC IT and facilities teams records.
  • Assist in designing pathways for cabling in obstructed areas. Suggest work a rounds solutions.
  • MSB-1 South corridor is serviced from MSB 138 BDF (MSB 1A) and Tisch 174 IDF ( TISCH 1A) . Work outside of MSB-1corridor must be performed with tenting and after normal working hours. All work must be coordinated with Hospital, Facilities, Security, Infectious Control, General Contractor, and NYUMCIT.
  • All 62.5/125 orange jacketed OM2 fiber will be removed end to end which terminates in MSB138 IDF.
  • NYULMC expects to complete this cable removal by Summer of 2016.

3.Milestone Calendar

Milestones / Date / Time
RFP Release Date / 04/22/2016 / 5:00 PM EST
Site Tour & Bidders Conference / 04/27/2016 / 2:00 PM EST
Additional Questions due / 04/29/2016 / 12:00 PM EST
Answers to Vendors due / 05/03/2016 / 5:00 PM EST
Proposal due / 05/13/2016 / 5:00 PM EST

4.Required RFP Response Format

Vendors are required to submit their Proposals in the specified electronic format. As stated and clarified below, we expect a separate pricing schedule for each building.

Vendor will submit their entire RFP response and all completed forms electronically via e-mail to NYULMC with Vendor’s information and responses provided in the appropriate places therein. The required electronic applications formats are Microsoft Word and Microsoft Excel. Any supporting graphic or presentation-based slides may be submitted in a separate PowerPoint file. PDF format is not acceptable for any submitted text, graphics or slides.

5.ProposalDue Date, Delivery Instruction and Communication

All Proposals are due byMay 13, 2016 no later than 5:00 P.M. EST

Send your complete electronic response via email to:

Bidders Note: All questions regarding interpretation or specifications must be submitted in writing to nly. Under no circumstances shall Vendor contact any employee of NYULMC. Any dialogue initiated by the bidder not addressed to contacts above will result in an immediate disqualification. Discussions on other business matters and not related to this RFP are permitted.

6.Proprietary Information, Non-Disclosure

Vendor shall have no rights in this document or the information contained therein and shall not duplicate or disseminate said document or information outside the Vendor's organization without the prior written consent of NYULMC.

7.Costs Incurred

All costs incurred in the preparation and presentation of the Proposal shall be borne by Vendor. By submitting a Proposal, Vendor agrees that the rejection of any Proposal in whole or in part will not render NYULMC liable for incurred costs and damages.

8.NYULMC Reserves Right to Reject Any and All Bids

Nothing in this RFP shall create any binding obligation upon NYULMC. Moreover, NYULMC, at its sole discretion, reserves the right to reject any and all bids as well as the right not to award any contract under this bid process. NYULMC reserves the right to award portion of this bid. All bids should be governed by NYULMC standard Policy and Procedure and Terms and Conditions.

9.Effective Period of Prices

All pricing Proposals by Vendor will remain fixed and firm until December 31, 2017.

10.Request for Proposal Scope

  1. Demolition Plans

Attached to this RFP are demolition plans created As part of that effort, the following was accomplished:

  • All Idfs and Bdfs within Medical Science building Tisch Mux room Verizon Frame Room , Tisch 12 BDF , and Emergency Telephone system room backbone cables that reside or pass through MSB-1 south are documented.
  • All multi-pair riser and plenum cables were inventoried
  • All un-terminated, damaged, or cut cables were identified
  • Where possible, cable end-points were recorded
  • Cable types were recorded (i.e., pair counts, coax, fiber etc.)
  • All cabling to be removed was tagged
  • The value of the cable to be removed was estimated to ensure appropriate credits are reflected in the demolition vendors’ bids
  • Existing patch panels with cabling remaining after demolition will be consolidated after normal working hours coordinated with NYU NETOPS as cutover work.
  • Cable removal includes all termination hardware oulets , patch panels, blocks , enclosures, molding cabling , labeling assiocated with the cable installed.
  • Demolition work in Mediocal Science Building South is scheduled for Summer 2016

Proceeds of the sale of any materials recovered from the demolition are to be credited to the cost of the project. The sale of materials in a competitive market may be conducted by the NYULMC or, at its request, by the supplier. Under no circumstanceshall NYULMC be considered an acceptable bidder for such materials. The credit for the materials recovered from the existing demolition project should be according to fair market price. The currentfair market value of said materials should be determined by (1) the actual date the supplies were no longer needed by NYULMC and (2) the sale of the materials in a competitive market or by researching advertised prices for similar items on the used market. Regardless of the means, the value of any and all salvaged materials shall be documented.

  1. New Cabling Medical Science building North and South buildings 1st floor.
  • Attached Drawings in package will provide quanitites and locations of required plenumCategory 6A cabling for station outlets, wall phones, security cameras, and wireless access points. Cables orginate from IDF A in Medical Science Building Room 138 adajcent Murphy Conference Room and will terminate onto new category 6A patch patch panels.
  • Working in IDFA will have to be scheduled with Murphy conference room scheduled meetings. Most work in in this IDF will need to take place 2ndshift 4 pm to 12 am. Contractors shall plan Demolition and new cable work around this time frame.
  • New premise cable work is scheduled in Fall of 2016
  1. Meetings and Site Visits
  • The Vendor is expected to produce a project schedule and to provide regular status/planning reports.
  • The Vendor should budget time for weekly or bi-weekly status meetings or conference calls. The expected duration of this project is 6 months.
  1. RFP Questions, Inquiries, Clarifications and Addenda

All inquiries regarding this RFP must be submitted via email to . Inquiries and questions will be accepted through 12 PM, April 29, 2016.

NYULMC will issue responses to inquiries and any other corrections, amendments, and the like which it deems necessary in written addenda. NYULMC will endeavor to email addenda to each SUPPLIERrecorded as having been furnished a copy of the RFP to ensure they have obtained and acknowledged all addenda (if any).

Vendorsmust acknowledge receipt of addenda and include it with their submission.

Vendorsshould not rely on any representations or statements of clarifications not made in either this RFP or a formal addendum.

NYULMC reserves the right to waive minor informalities in proposal submissions.

11.Pricing

Utilizing the attached worksheet,provide a detailed price estimate for removing premise cable , removing backbone cable and replacing backbone cable, new premise cable work and cutover costs.

Vendor should be prepared to conduct a significant portion of this demolition and new cable work during off hours ( 2nd shift 4pm to 12am) and should price labor for this project accordingly.

12.Past Performance and References

Please provide a list of three academic hospitals who have received services on similar engagements as the one outlined by this RFP and include the information below.

  • Client name and headquarter address
  • Contact name
  • Telephone number
  • Email address
  • Length of time using your services
  • Brief description of the service provided

Failure to provide suitable references to NYULMC will result in the Vendor’s bid being rejected without further consideration.

13.Company Profile and Financial Stability

Please provide information that will enable us to evaluate your company’s financial stability. We require that you include the following:

  • Company description including ownership, number of years in business, strategic direction, mission, history, acknowledgements or awards
  • Recent financial results
  • Number of W2 employees
  • Partner relationships
  • Description of selection criteria for contractor or co-implementation partners
  • Work force distribution by country, city, state, etc.
  • Total number of employees: include number of project managers, employees with an RCDD, CWA employees.

14.Work Experience

Please provide information that will enable us to evaluate your company’s track record and capabilities.

Provide detailed description of value added services that differentiate your company from your competitors.

Provide evidence that you are a CWA (Union) company in good standing.

  • Number of employees certified to provide the Legrand Ortronics/Superior Essex Limited Lifetime Warranty
  • Number of certified technicians (OSHA 30 OSHA 10)

Provide a list of Healthcare Experience and Data Center Experience.

Provide a list of similar work previously completed at a NYULMC facility.

15.Technical Criteria

Below are some of the criteria that NYULMC will use to evaluate vendor proposals:

  • The number of W-2 Technicians on staff
  • The percentage of Technicians that are OSHA-10 Certified
  • The percentage of technicians that are Firestop Certified
  • The number of RCDD certified personnel on staff
  • Whether or not Lead Technicians and Foremen assigned to project are OSHA-30 Certified

16.Proposed Staffing Approach

Provide an outline of a proposed staffing for this engagement and include the following information:

  • Resource skill set
  • Project role and responsibility
  • Number of years of experience relevant to this project

NYU reserves the right to refuse proposed staff.

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