Family Preservation RFP

Form OGC-1001.4

REV 6/2017

DCF Grant Request for Proposal (RFP)

Family Preservation Services

DCF – Prevention and Protection Services

Release Date: 5/31/2018

Due Date: 8/9/2018

Contact: Linda Cambron, Child Welfare Program Manager

Office of Grants and Contracts

Kansas Department for Children and Families

DCF Administration Building

555 S. Kansas Ave., 5th Floor, Topeka, KS 66603

Strong Families Make a Strong Kansas

REQUEST FOR PROPOSAL

TABLE OF CONTENTS

I. OVERVIEW

Timeline for RFP...... 4

II. FUNDING OPPORTUNITY / PROGRAM BACKGROUND

ProgramPhilosophy

Purpose, Goals andObjectives...... 6

ProgramOutcomes...... 45

III. AWARD INFORMATION...... 60

Funding Information...... 60

Award Amount and Length...... 60

AllowableUsesof Funds...... 60

MatchRequirement...... 60

IV. ELIGIBILITY...... 60

DUNSNumber...... 60

TaxClearance...... 60

DebarmentStatus...... 61

FinancialInformation...... 61

501(c)3Status...... 61

V. APPLICATIONPROCESS...... 61

Questions...... 61

Letter ofIntent...... 61

How toApply...... 62

What an ApplicationShould Include...... 62

Tableof Contents...... 62

Grant Application Information Sheet...... 62

Management Structure...... 62

ProgramAbstract...... 63

Program Narrative...... 63

Statement of theProblem...... 63

Project Design...... 63

Implementation Plan...... 63

Grant Budget Request,Budget Narrative/Justification and Cost Allocation Plan...... 63

VI. REVIEW AND SELECTIONPROCESS...... 68

Review Panel...... 68

SelectionCriteria...... 68

VII. POST-AWARD REQUIREMENTS...... 69

Reporting Requirements...... 69

Federal Funding Accountability and Transparency Act (FFATA) Requirements...... 69

VIII. CHECKLISTS...... 71

ApplicationChecklist...... 71

Attachment A– GrantApplication Information Sheet (OGC-1002)...... 72

AttachmentB–Grant Budget Request (OGC-1003)...... 72

AttachmentC – Debarment Memorandum...... 76

AttachmentD– Specific Terms and Conditions(DCF Provisions)...... 77

Attachment E –Contractual Provisions(DA-146a)...... 89

Attachment F – Special Provisions Incorporated by Reference...... 90

Attachment G - Executive Order 18-04 "Policy Regarding Sexual Harassment" Acknowledgement 92

Appendix A...... 92

AppendixB...... 92

I. OVERVIEW

DCF invites applications from nonprofit, not-for-profit 501(c)3 and/or for-profit child welfare agencies with a physical location in the State of Kansas or a physical location in place by implementation; public and/or private agencies providing child welfare services with established resources and experience to serve the children and families of the State of Kansas regardless of race, religion, color, sex, disability, national origin or ancestry. All applicants must be accredited by a national accrediting health and/or human services organization, such as Council on Accreditation or The Joint Commission and include a letter from their accrediting body with their application reflecting current and good standing.

Timeline for RFP

Release of Request for Proposal / May 31, 2018
Written Questions from Potential Grant Applicant Agencies due by 2p.m. CST / June 22, 2018
Answers to Written Questions from Potential Grant
Applicant Agencies posted online and e-mailed by DCF / July 3, 2018
Letters of Intent Required
Due by 2 p.m. CST / July 13, 2018
Pre-Bid Conference / Invitation Only to
Letters of Intent
Submissions
Grant Applicationsdueno later than 2p.m. CST / August 9, 2018 to:
Linda Cambron
Child Welfare Program Manager
Kansas Department for Children and Families
DCF Administration Building
555 S. Kansas Ave., 5th Floor
Topeka, Kansas 66603
Grant Year / July 1, 2019 to June 30, 2023

If you have questions regarding this RFP, please contact:

Linda Cambron, Child Welfare Program Manager via e-mail

II. FUNDING OPPORTUNITY / PROGRAM BACKGROUND

Program Philosophy

DCF believes all Family Preservation Services are based on family-centered practice. As noted on the Child Welfare Information Gateway, family-centered practice is characterized by mutual trust, respect, honesty and open communication between parents and service providers. Families are active participants in the discussion of program improvement, service referrals and evaluation. They are active decision-makers in selecting services for themselves and their children. Family and child assessment is strengths-based and solution-focused. Services are community-based and build upon formal and informal supports and resources.

Family-centered practice is based upon these core values:

The best place for children to grow up is with their families;
Providing services that engage, involve, strengthen and support families is the most effective approach to ensuring children’s safety, permanency and well-being.

Key components of family-centered practice include:

Working with the family unit to ensure the safety and well-being of all family members.
Strengthening the capacity of families to function effectively.
Engaging, empowering and partnering with families throughout the decision and goal-
making process.
Providing individualized, culturally competent, flexible and relevant services for each family.
Linking families with formal and informal collaborative, comprehensive, culturally relevant, community-based and faith-based networks including non-custodial/non-residential parents and extended family for supports and/or services.

Documentation is integral to family centered services. Complete, accurate and timely documentation is the foundation of professional accountability for all case-related activities and the basis for measurement of outcomes for safety, permanence and well-being for children and families. The applicant will describe the documentation system utilized to capture pertinent information related to all interactions with children, families and collaterals. Complete and accurate documentation utilizing DCF approved forms and formats shall be an expectation linked to all requirements and activities associated with this RFP.

DCF is committed to weaving the five(5) protective factors as developed by the Center for the Study of Social Policy into all aspects of the child welfare system and expect these factors to be a part of all grants and/or contracts. Applicants shall explain how these factors will be implemented in their service proposals. The five (5) protective factors known to reduce child maltreatment should be integrated within families, across systems and throughout communities. The five (5) foundational protective factors found at include:

Parental Resilience
Social Connections
Concrete Support in Times of Need
Knowledge of Parenting and Child Development
Social and Emotional Competence of Children

Purpose, Goals and Objectives

The purpose of this RFP is to solicit the design and implementation of an evidence based practice model for Family Preservation Services (FPS) with programming in the designated geographic DCF regions in Kansas. Applicants may bid on more than one region, but must bid for an entire geographic region. Applicants may bid onmore than one serviceprogram grant within a DCF region, however only one grantper service will be awarded ineachregion. Each region application must be submitted separately. The application may include a narrative regarding savings from economies of scale if given a multiple region award for the same program service.

Thefour (4) geographic catchment regions in the State, which match the counties covered by the current four DCF regions are below.

FPS will provide intensive in-home services and case management services to families who have one or more children at risk of out-of-home placement or who will be at risk of out-of-home placement at birth. The family preservation approach is family-centered, with services and supports designed to build on the strengths of the family. They are supportive, culturally competent and address the entire family as well as individual members. For the purposes of this RFP, applicants will be bidding on implementation of a 3-tiered model of FPS. Each tier will have specific program requirements, staff qualifications and outcomes. Through their response to this proposal, the applicant will demonstrate their understanding of DCF’s tiered system of services and describe how they will operationalize an effective approach to program implementation. Designated tiers are as follows:

Tier 1 – Intensive In-Home FPS (IFPS), provided by a Master’s level practitioner for an intensive and time-limited service period with the intent to mitigate immediate child safety concerns and stabilize family crisis and assess the family’s needs.

Tier 2 – Short-Term FPS Case Management services, provided by a worker dyad consisting of an assigned Case Manager and a Family Support Worker, assessing for existing risk and emergent safety issues and when identified, initiating services to stabilize and support the family.

Tier 3 – Long-Term FPS Case Management services, provided by a worker dyad consisting of an assigned Case Manager and a Family Support Worker. The worker dyad will provide instruction and modeling of skills to help the family maintain stabilization, improve parent/child interactions and meet the essential needs of the family.

For the FPS period, also called “the referral period”, services are designed to eliminate barriers to a child(ren) remaining safely at home. The family helps define barriers to children remaining safely at home, as well as assists in identifying ways to overcome these barriers. Formal assessment tools will be utilized to determine initial and ongoing child safety, identify existing risk factors and establish family/individual needs. Formal assessment results are used to evaluate family attributes for safety, in-home permanency and well-being.

Program requirements are designed to provide quality services to families, as well as incorporate the five (5) Child Protective Factors, address the findings of the Federal Child and Family Services Review (CFSR), meet benchmarks within DCF’s Program Improvement Plan (PIP)and support DCF’s Child Welfare Practice Model.

Applicants are required to adhere to all current policies, rules, administrative regulations and statutes which are applicable to providing child welfare services for children and families under this grant. This includes any information identified within the Children and Family Services Review (CFSR) and any potential Program Improvement Plan (PIP). Some of these may be found at the websites listed below:

Section I State Law and Regulations

Kansas Statutes Annotated – at the address
K.S.A. 38-1008 et seq., Interstate Compact on Juveniles
K.S.A. 38-1201 et seq., Interstate Compact on Placement of Children
K.S.A. 38-2201 et seq., Revised Kansas Code for Care of Children
K.S.A. 38-2301 et seq., Revised Kansas Juvenile Justice Code
K.S.A. 39-1601 et seq., Kansas Mental Health Reform Act
K.S.A. 59-2111 through 59-2143 Kansas Adoption and Relinquishment Act
K.S.A. 65-501 through 65-534 Kansas Laws and Regulations for Licensing Family Foster Homes for Children
Kansas Administrative Regulations – at the address
K.A.R. 28-4-170 through 28-4-179 Kansas Child Placing Agency Regulations
K.A.R. 28-4-800 through 28-4-825 Kansas Rules and Regulations for Family Foster Homes for Children
K.A.R. 28-4-311 Family Foster Homes for Children and Youth
K.A.R. 28-4-92 Maternal and Child Health
K.A.R. 30-47-3 Foster Care Licensing
2009 K.A.R. by Agency 30, 30-46-10, 30-46-14 through 30-46-17 Child Abuse and Neglect
2016 Supplement to the K.A.R. 30-46-10, 30-46-17 Child Abuse and Neglect

Section II Federal Law and Regulations

Public Law – at the address
PL 105-89 Adoption and Safe Families Act of 1997 (H.R.867)
PL 96-272 Adoption Assistance and Child Welfare Act of 1980 (H.R.3434)
PL 109-288 Child and Family Services Improvement Act of 2006 (S.3525)
PL 109-248 Adam Walsh Child Protection and Safety Act of 2006 (H.R.4472)
PL 109-239 Safe and Timely Interstate Placement of Foster Children Act of 2006 (H.R.5403)
PL 110-351 Fostering Connections to Success and Increasing Adoptions Act of 2008 (H.R.6893)
PL 111-148 Patient Protection and Affordable Care Act (H.R.3590)
PL 111-320 CAPTA Reauthorization Act of 2010 (S.3817)
PL 112-34 Child and Family Services Improvement and Innovation Act (H.R.2883)
PL 113-183 Preventing Sex Trafficking and Strengthening Families Act (H.R.4980)
PL 114-22 Justice for Victims of Trafficking Act of 2015 (S.178)
Indian Child Welfare Act (ICWA) 25 USC 1901 et seq.:
Federal Independent Living Regulations:
Multi-Ethnic Placement Act (MEPA) of 1994 and amended by the Inter-Ethnic Adoption Provisions of 1996 (IEP):
The Americans with Disabilities Act:
Health Insurance Portability and Accountability Act (HIPAA):

Section III Interstate Compacts

Interstate Compact on the Placement of Children (ICPC):
Interstate Compact on Adoption and Medical Assistance (ICAMA):
Interstate Compact on Juveniles (ICJ):

Section IV Agency Websites

State of Kansas Sites
Kansas Department for Children and Families (DCF):
Prevention and Protection Services (PPS):
PPS Outcomes, Data and Reports:
PPS Policy and Procedure Manual:
PPS Quality Assurances:
PPS Child and Family Services Reviews:

PPS Child and Family Services Reviews Program Improvement Plan:

PPS Annual Progress and Services Report:

Kansas Child Welfare Practice Model:
PPS Provider Agreement Services:

Kansas Department for Health and Environment (KDHE):
KanCare/Medicaid:
Kansas Department for Aging and Disability Services (KDADS):
Substance Use Treatment Services:
Kansas Designated Women’s Substance Use Disorder Treatment:
Methadone Maintenance Treatment:
Recovery-Oriented Systems of Care (ROSC):

Federal Websites
Department of Health and Human Services:
Administration for Children & Families Children’s Bureau:
Child Welfare Information Gateway:
National Center on Substance Abuse and Child Welfare:
Social Security Act:
Title IV Part B – Child and Family Services
Title IV Part E – Federal Payments for Foster Care and Adoption Assistance
Title VI, Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons (LEP):

Section V. Casey Life Skills Book:

Section VI. Adopt U.S. Kids:

Section VII. Adopt K.S. Kids:

Section VIII. Foster K.S. Kids:

Section IX. Child Welfare League of America:

Scope of Work

Family Preservation Services (FPS) are concentrated and clearly defined with an emphasis on home-based, intensive, therapeutic and/or case managementservices to families in crisis when children are at high risk of out-of-home placement. The decision to refer a family for FPS may be made at any point during DCF’s intake and assessment process.

Within the multi-tiered FPS model, a wide array of services shall be provided with varying approaches and intensity of interventions tailored to meet the needs of the family. Services provided by the applicant should include:

Initial safety and needs assessments;

On-going assessment and determination of family needs, strengths and well-being;

On-going safety and risk assessments;

Screenings for substance use disorders conducted with age-appropriate household members (13 years of age or older, unless there is previously identified use of drugs or alcohol by a child younger than 13 years); referral for, or completion of, an assessment for level of treatment; and monitoring of compliance with treatment recommendations, including random drug testing.

Assistance in obtaining core support services (day care, respite care, employment, housing, on-going mental health services, etc.);

Child rearing and behavior management coaching for parents;

Assessment and expansion of family supports;

Coordination of community resources for the family (formal and informal);

On-going case evaluation and monitoring to ensure effective service delivery;

Teaching family living skills such as Budgeting, Nutrition, etc.

Family crisis intervention;

Case Management;

Individual, Couple and Family Therapy;

Healthy relationship building;

Trauma informed treatment and services involving understanding, recognizing and responding to the effects of all types of trauma and in accordance with recognized principles of a trauma-informed approach and trauma-specific interventions to address the consequences of trauma and facilitate healing;

Development and Monitoring of a Plan of Safe Care for substance-affected infants;

For parents or pregnant women who are misusing substances, services also include screening, assessment, referral for and/or providing substance use disorder treatment, including medication-assisted treatment, related aftercare, prenatal health care, vocational assistance and case management as appropriate. Assistance in removing barriers to treatment should also be provided and may include family support, mental health services, domestic violence services, child care, transportation, housing or other supportive services.

Population to be Served

Referral criteria is specific to the level of service identified to meet a family’s needs in maintaining their child(ren) safely in the home. A referral for services will be made based on the needs of any family member, parent, caregiver, or pregnant woman using alcohol and/or substances who is in crisis, creating the risk of having a child or children removed from the home. When children are at risk, there must be a parent/caregiver who is available to protect the child(ren) and who is willing and able to participate in the services. FPS is initiated based on DCF safety and risk assessments identifying children as being at risk of removal from the home and/or maltreatment and the family’s willingness and ability to engage in services. The criterion above applies to all three (3) tiers, or levels, of service interventions.

Referrals to a specific tier of service may be made directly to that service tier at any point during DCF’s assessment and investigation, or the referral may be made by DCF as a result of on-going assessments and recommendations by A FPS Grantee, indicating the need to transition the family to another level of service.

Examples of potential referrals for Tier 1 (Intensive FPS) include, but are not limited to:

A family with Affirmed or Substantiated finding(s) of Abuse or Neglect; families with multiple unsubstantiated findings of Abuse or Neglect; and/or families who have a high rating of risk on DCF’s Risk Assessment tool and the children are at risk for out of home placement or maltreatment without intensive, therapeutic supportive services being put in place immediately;

Pregnant women using alcohol and/or substances during pregnancy;

Women giving birth to substance-exposed or substance-affected infants;

Families with parents and/or child(ren) who screen positive for a current substance use disorder or have been identified as misusing substances, which is affecting the parent’s ability to meet the child(ren)’s basic needs;

Families with child(ren) in police protective custody who are placed in temporary emergency housing;

Families with mental/emotional illness when the issues have been stabilized and one adult in the household is able and willing to participate in services;

A family who has serious emotionally or behaviorally disturbed children and the family believes and expresses they can no longer cope without intervention;

A family who has participated in less intensive, unsuccessful interventions and the family is experiencing a crisis.

Examples of potential referrals to Tier 2 (Short-term FPS Case Management Services) included, but are not limited to: