Fall Leadership Conference

Registration Pack

Jekyll Island Conference Center and Villas by the Sea

Jekyll Island, Georgia

October 23 - 25, 2014

Fall Leadership Conference Purpose: Our annual Fall Leadership Conference program is designed to provide SkillsUSA Georgia members and advisors the opportunity to increase their leadership, communication, and teambuilding skills by attending hands-on workshops, seminars and general sessions.

NEW HOTEL POLICY ON PAGE 2 – READ CAREFULLY

Table of Contents

New Conference Hotel PolicyPage 2

Registration Information & StepsPage 3

Registration Details & TipsPage 4 - 5

Chapter OpportunitiesPage 6

  • Statesman Competition
  • Distinguished Statesman Competition
  • Chapter Image Award
  • Membership Award
  • TCSG/Career Fair

Advisor InformationPage 7

  • Certificate Of Participation From The CTAE Resource Network
  • Region Planning Meetings
  • Nightly News

Online Registration InformationPage 8

Registration Summary InvoicePage 9

Meal PlansPage 10

Hotel Registration InformationPage 11

Hotel Rooming Assignment FormPage 12 – 14

Hotel Tax Exempt FormPage 15

Conference Dress CodePage 16

Dance Dress/Conduct CodePage 17(Duplicate form for every attendee and turn in at registration)

Code of ConductPage 18(Duplicate form for every attendee and turn in at registration)

Personal/Medical/Photo ReleasePage 19(Duplicate form for every attendee and turn in at registration)

Tentative AgendaPage 20 - 21

All Chapters must stay at the SkillsUSA Georgia approved Conference Hotel Facility:

Villas by the Sea on Jekyll Island is the approved conference hotel if a chapter does not stay at the conference approved hotel they cannot participate in the conference. The only exceptions granted will be to those chapters who schools are within a 25 mile radius. Chapters that are within the 25 mile radius of the conference site may choose to commute daily to and from the facility. The chapter advisor must adhere to the hotel reservation OPEN AND CLOSE DATES to take advantage of the room block rate. SkillsUSA Georgia hotel reservation block opens onOctober 10th and closes on October 17th. If Villas by the Sea’s room block fills; SkillsUSA GA has secured another hotel for overflow and Villas by the Sea will work with that facility to secure your rooms. The hotel will release the room block after the deadline date.

Registration Information

http.

Dates: October 23 & 24 (Thursday & Friday) with departure on October 25 (Saturday Morning).

Conference Site: Jekyll Island Conference Center

Hotel Site: Villas by the Sea, Jekyll Island, Georgia

Conference Fees: $65 per Attendee & $50 Chapter Fee

  • Hotel Registration will open on October 10, 2014.
  • Hotel Registration will close on October 17, 2014

Hotel Rates:

Villas by the SeaRates include resort fee.

Mini Villa/Studio - $96.60

One Bedroom - $107.10

Two Bedroom Villa - $166.95

Three Bedroom Villa - $180.60

Meal Options:

Plan 1: $40 – Includes Dinner on Thursday/Breakfast & Dinner on Friday

Plan 2: $30 – Includes Dinner on Thursday & Friday

Deadlines: Conference Registration Deadline is October 10, 2014

(Registration fees will cover lunch on Friday, meeting expenses, plus a SkillsUSA Georgia golf shirt).

Registration Steps

Step 1: Register your chapter on-line at http.

Step 2: Submit registration summary invoice form and payment to:

SkillsUSA Georgia

1740 Hudson Bridge Road, Suite 1052

Stockbridge, GA 30281

Step 3: Review the conference itinerary and Chapter/Member Opportunities with your attendees to make sure that you take advantage of all the activities offered during the conference.

Step 4: Provide each attendee the Official SkillsUSA Georgia Conference Dress Code (included in this packet on page 16).

Step 5: Provide each attendee the Dance Dress Code/Conduct Policy (page 17). Each Dance Dress Code/Conduct Policy requires the student’s signature and the advisor’s signature.

Step 6: Provide each student attendee with a SkillsUSA Georgia Code of Behavior (included in this packet on page 18). Each Code of Behavior requires the student’s signature, their parent’s signature, principal’s signature and advisor’s signature.

Step 7: Provide each attendee with a SkillsUSA Georgia Personal Liability/Medical Release/Photograph Release (included in this packet on page 19). Each Release form requires their parent or guardian’s signature and either their signature or the advisor’s signature.

Step 8: Photo copy all required forms (3 per attendee). Keep one for your records and the other is due on-site at the conference registration.

Step 9: Secure your hotel rooms by contacting Villas by the Sea (info on page 12).

Reservation block Opens on October 10th and closes on October 17th.

Step 10: Get Ready to Be Motivated!

Registration Details & Tips

  • Cancellation & Refund Policy: Payment is required for all participants that are registered with the online system. There will be no refunds for no shows. Your school will be billed and expected to pay for each attendee that you have registered regardless if they are a no-show to the actual conference. Registrations may be transferred from person-to-person within your chapter at no charge. Registrations are non-transferable to future conferences. Please do not ask the staff to make exceptions to this policy.
  • Chapter Fee: We have added this charge in order to continue to provide a topnotch conference for our members without placing the burden of cost on the individual student. This fee will help to cover the conference expenses (speakers, meeting facilities, equipment, etc.)
  • Payment Options:
  • Mail registration fees prior to the conference to SkillsUSA Georgia, 1740 Hudson Bridge Road, Suite 1052, Stockbridge, GA 30281.
  • Pay your registration fees on site at the conference with cash, check or credit card.
  • Pay your registration fees via credit card (request payment info. from Marcia Strickland).
  • Submit a Purchase Order and be invoiced for your registration fees (all fees are due 30 days post conference).

Chapters that are delinquent on previous invoices may not be allowed to register for the next conference until full payment has been received for the amount owed.

Prize/gift will be given to all chapter advisors whose conference registration/meal plan bills are paid in full by the conference date.

  • Conference Golf Shirt: Sizes must be included on your online registration form to receive a shirt.
  • Meal Options: For your convenience you can preorder a meal plan for your chapter. There will be no on-site orders for the meal plans. All meals will be served at the Jekyll Island Convention Center and there are two options to select from that will best suit your group. (Please note: Lunch on Friday is included in your registration fee.) Meal plans must be selected at time of registration and should be included in the payment for your conference registration fees. You will pick up your meal wrist band on Thursday at the Conference Registration Table.
  • Plan 1: $40 – Includes Dinner on Thursday/Breakfast & Dinner on Friday
  • Plan 2: $30 – Includes Dinner on Thursday & Friday

  • Approved Conference Hotel Facilities Policy:

Villas by the Sea on Jekyll Islandis the approved conference hotel.All conference attendees, except those chapters who schools are within a 25 mile radius, MUST stay at the SkillsUSA Georgia approved facility in order to participate in the Fall Leadership Conference. Chapters that are within the 25 mile radius of the conference site may choose to commute daily to and from the facility. The chapter advisor or designee must submit the hotel reservation by the deadline date to take advantage of the room block rate. The hotel will release the room block after the deadline date. SkillsUSA Georgia hotel reservation block opens onOctober 10th and closes on October 17th. If Villas by the Sea’s room block fills; SkillsUSA GA has secured another hotel for overflow and Villas by the Sea will work with that facility to secure your rooms.

There is a Dress Code!

Students will not be allowed to participate unless name badges and appropriate dress are worn. It is the responsibility of the advisor to see to it that his/her delegation is appropriately dressed at all times while involved in official SkillsUSA Georgia functions. Participants will receive a golf shirt at registration on Thursday. Attendees should wear their conference golf shirts along with slacks on Friday during the conference activities. Blue jeans and shorts are not permitted during meetings and sessions. There is a strict enforced Dance Dress Code included in this packet on page 17. Please read ALL the enclosed Dress Code information to your members before attending the conference.

OPPORTUNITIES FOR YOUR CHAPTER AND MEMBERS

STATESMAN AWARD AND DISTINGUISHED STATESMAN AWARD COMPETITION

Students may register to take both tests at the conference

Members will be offered the opportunity to earn the SkillsUSA Georgia Statesman Award. This is a competition to determine who has mastered information about SkillsUSA. The requirements for this award have been included with this package. Students will take a one-time scantron test of multiple choice, true/false, and fill-in-the-blank questions. Students will be required to pass with an 85% correct response rate to earn their Statesman Award. Students must be registered for the conference to be evaluated for the Statesman Award. Register your participants for the Statesman Award using the online system. Please note: Students can still take the regular Statesman Award test if they wish. The Distinguished Statesman Award is designed for those ready to take it to the next level; check out the enclosed study guide for more details! Statesman Award lapel pins will be awarded at the closing general session for those earning the award.

CHAPTER IMAGE AWARD

The Chapter Image Award will be presented at the Closing Session on Friday. Selection is based on professional appearance of members, courtesy and respect during presentations, general attitude as a team and spirit for SkillsUSA! Chapters are encouraged to exhibit their spirit at the Opening General Session. Chapter signs and banners are allowable but please make sure that your chapter understands how to conduct themselves properly once the session has begun – respect and decorum are a must.

MEMBERSHIP AWARD

Two Membership Awards will be presented during the conference. This will be based on confirmed membership reports via the National Office on October 10, 2014.

TCSG/CAREER FAIR

Please let your students take advantage of the TCSC/Career Fair while you are registering for the conference. The fair will be available on Thursday from 11 am – 8 pm.

ADVISOR INFORMATION

CERTIFICATE OF PARTICIPATION FROM THE CTAE RESOURCE NETWORK

Great instructional sessions have been developed for advisors that will take place on Friday. All advisors that attend the sessions will receive a Certificate of Participation from the CTAE Resource Network. Advisors will be asked to sign in to register their attendance for the advisor sessions, after the conference this information will be provided to the Resource Network and they in turn will send your certificate.

REGION PLANNING MEETINGS

As part of your advisor sessions, you will attend your Region Planning Meeting so that planning can take place for your Region Championships. If you are unsure as to your SkillsUSA region, please visit the following link:

NIGHTLY NEWS

You will receive a newsletter in your registration packet on Thursday. Please take the time during your nightly chapter meetings to review the information contained in the newsletter. This information is to serve as a source for you to review the activities of the day and recap on ideas and interests that will lead to further chapter and member discussion. The newsletter also serves to assist you in planning for the next day.

QUESTIONS

Contact Ashley Brown, State Director, should you have any questions or need assistance 866-503-3169 or .

SkillsUSA Georgia

2014 Fall Leadership Conference

Registration Instructions

Deadline to register: October 10th – midnight ONLINE

Submit fees to:SkillsUSA Georgia

1740 Hudson Bridge Road

Suite 1052

Stockbridge, GA 30281

Registration Instructions/Steps:

  1. Log onto to register your chapter for the Fall Leadership Conference.
  2. You will enter your email address and the password. If you did not previously create a password then you can do so on the site by following the instructions listed.
  3. After you have logged in, click on the “Conference” tab at the top of the page and click on “My Registrations” from the drop down box.
  4. Complete the following information for each conference participant (Advisor, Student, Chaperone):
  5. Participants first and last name, street address, city, state and zip.
  6. Reg. Type (Select either Advisor, Student Participant or Chaperone from the drop down list)
  7. Select the appropriate shirt size.
  8. You DO NOT need to complete the tabs labeled Contest, Details or Emergency.
  9. Click on the tab labeled State Info.
  10. Check the box if your student will enter the FLC Statesman Award Competition, Distinguished Statesman Award.
  11. Click Save Registration and the information will be saved and you will be able to add additional participants.
  12. PLEASE ensure the following:
  13. Each attendee’s name is spelled correctly
  14. Each attendee has a shirt size listed on the form
  15. You have indicated which attendees will be completing the Statesman Award evaluation.
  16. Once you have completed registering all of your attendees, please print the fee summary and registration summary from the website. You will want to make a copy for your records and submit a copy with your payment.
  17. Please complete the following Fall Leadership Conference Registration Summary Invoice and submit the form by the deadline date along with the $65.00 registration fee for each participant (advisor, student, chaperone) attending and the $50.00 chapter fee. Absolutely no refunds will be granted– please understand that once someone is entered into the online registration system, payment is expected.
  18. On-line registration will close at midnight on October 10th. Payment is expected for all participants that are registered on-line.

Fall Leadership Conference

Registration Summary Invoice

Complete this form and submit it along with the following:

  • Payment (make check payable to SkillsUSA Georgia and mail to: 1740 Hudson Bridge Road, Suite 1052, Stockbridge, GA 30281
  • Fee Summary Form from Registration Site
  • Registration Summary Form from Registration Site

County ______School ______

Advisor’s Name______

Address ______City ______Zip ______

E-mail: ______

Phone (School) ______Phone (Home) ______

Cell ______Region # ______

Summary of Registration Fees Enclosed

Participant Code / Quantity / x Amount / = Sub-Total / Total
Total Advisors / x $65.00 each / =
Total Students / x $65.00 each / =
Total Chaperones / x $65.00 each / =
Chapter Fee / $50.00 / $50.00 / $50.00
Total Registration / (A)
Meal Plan Order / Quantity / x Amount
Meal Plan #1 Entire Meal Plan (3) / x $40.00 per person / =
Meal Plan #2 Dinners Only (2) / x $30.00 per person / =
Total Meal Plan / (B)
Youth Development Foundation Donation / + YDF Donation / (C)
Total Fees Due (A+B+C+D) = / =(D)
For Official SkillsUSA Georgia Only
Date: ______Check #: ______
Amount of Check: ______From: ______

SkillsUSA Meal Plans 2014

Meals will be served at the Jekyll Island Convention Center –

Menu subject to change

Thursday Dinner

Fiesta Night

Shredded Lettuce, Cheese, Spiced Ground Beef

Tomatoes, Black Olives

Chicken Fajitas

Taco Shells and Flour Tortilla

Sour Cream, Salsa, Guacamole

Tortilla Chips

Mexican Rice

Fresh Baked Cookies

Tea, Iced Water

Friday Breakfast

Scrambled Eggs

Ham Biscuits

Assorted Muffins

Cereal and Milk

Fruit Juice, Hot Chocolate, Coffee

Iced Water

Friday Dinner

America Night

Chicken Tenders with Honey Mustard Sauce

Shrimp Poppers

Green Beans

Homemade Mac & Cheese

Fresh Baked Rolls and Butter

Chef’s Choice of Dessert

Tea, Iced Water

Plans:

Plan 1 - Entire Meal Plan: $40.00 per person

Plan 2 - Dinners only: $30.00 per person

Registration fees will cover lunch on Friday for ALL Conference Attendees

Fall Leadership Conference

Hotel Reservation Form

October 23-25, 2014

  • Reservation Open Date: October 10th
  • Reservation Close Date: October 17th

Villasby theSeaResortConference Centeristhisyear’sMainConferenceHotel.Youcanmake hotelreservationsby phone1-800-841-6262andfaxing 912-635-2569yourcomplete rooming listtothehotelbyOctober17.

  • Chapter advisorswill assumeall responsibilityandliabilityforroomsof their chapter.
  • Villas bytheSea isconsideredour conferencehotel with an allottedamountof roomswemustfill. Pleasedo notblockmoreroomsthen you willneed. There will be a no cancellation policy.
  • Oncethemain hotel propertyis full; Villaswill directyou toanoverfillproperty.
  • You will beresponsibletoguarantee thefirst night’s depositandtaxwitha creditcardnumber. Include thecard numberon your reservation form.You haveto usea school creditcardor payfortherooms onsite with a school check in order to receive taxexemption.
  • No shows willbe billed one night’s room andtax. If you donotarrive on your setdaythen the hotel will releaseyour room, andifyou arrivea daylater youwillbe givena roomthatis available attheregular Resort rate.
  • Thehotel willnotdirectbill.Allaccountswith a balancemustbe paidin full at check-in.
  • Taxexemptforms andid# mustaccompanyreservation form.Ifyou aretaxexemptyou can onlypay with a school creditcardor school check.
  • Final RoomingListDueNoLater Than October 17th
  • Indicate advisors room on roominglist.
  • Checkin 4:00 p.m. andCheckOut11:00am

Askfor:SkillsUSA GeorgiaRoomBlock