FAI Ballooning Commission / Event Sanction Information

Before starting to fill in the Sanction Application Form, please read the following documents to clarify any issues:

-  FAI First Category Event Sanction Procedures or CIA Sporting Event Sanction Procedures

-  FAI Sporting Code - Section 1

-  FAI Sporting Code - General Section

-  Protocol for FAI and CIA Sanctioned Events

All dates in this form should be in the dd/mm/yy format!

Updated on: 26/02/12

Event Title & Sub-Title / 1st FAI JUNIOR WORLD HOT AIR BALLOON CHAMPIONSHIP

Event location

City, Region, Country / MARIJAMPOLE, LITHUANIA

Event dates & times

/

Registration Start: 22/05/12 12:00 PM

General Briefing: 23/05/12 1:00 PM

1st Competition Flight: 23/05/12 7:00 PM
Last Competition Flight: 26/05/12 7:00 PM

Closing Ceremony: 27/05/12 11:00 AM

Document submitted to Jean-Claude WEBER, Alex NAGORSKI on 26/02/12 by Gintaras Surkus
CIA PROCEDURES
FAI Sub-class / AX – Hot Air Balloons
FAI Event Category / FAI Category 1 – Junior World Championship
Organising National Airsport Control – NAC / Aero Club of Lithuania
Organising NAC’s CIA delegate / Name: Robertas Komža Email:
Phone: +370 61147645
NAC letter of approval / Will be sent on 01/02/11
Event Logo / Will be sent 01/02/11 approved 19/10/11
FAI authority shown on / Rules, briefing hall, official documents, programme
FAI Organiser Agreement signed / We have it
Place: Date:
CIA sanction fee / Amount: 5.000,- in Swiss Francs Date of payment: 19/03/12
CIA event deposit / Amount: 10 000,- in Swiss Francs
Paid on: // Returned on: //
Event Rules received / Received on: //
Checked on: // by
Approved on: // by
Courtesy Invitations sent / FAI President: Yes No Date: //
CIA President: Yes No Date: //
Remarks:
CIA sanction approved / Yes No Date: //
CIA Event Adviser / Yes No Name: Date: //
Remarks:
ORGANISATION DETAILS
Organising Body
(Entity/ club / company) / Organising Committee of Nemunaitis Hot Air Balloon Club
Event Manager Gintaras SURKUS
Main contact:
Organiser’s previous event organisation experience / Main events:
1) 1st Lithuanian championship, 1991, Kaunas
2) International Hot AIr Balloon Competition “Dzukijos taure”, 1997, Alytus
3) International Hot AIr Balloon Competition “Dzukijos taure”, 1999, Alytus
4) International Hot AIr Balloon Competition “Zemaitijos didiku taure”, 2000, Telsiai
5) International Hot AIr Balloon Competition “Dzukijos taure”, 2001, Alytus
6) International Hot AIr Balloon Competition “Dzukijos taure”, 2003, Alytus
7) “Gotlieb Blenk Race” 2003, Klaipeda
8) “Gotlieb Blenk Race” 2004, Zarasai
9) 14th Lithuanian championship, 2006, Alytus
10) “Gotlieb Blenk Race” 2006, Nida
11) International Hot Air Balloon relay-race “Mes skrisime į Lietuvą !” 2008, Poland – Lithuania
12) 1st FAI Women European Hot Air Balloon Championship, 2010, Lithuania
Official Mailing Address / Postal: Vilniaus g. 15-4, LT-62112 Alytus, Lithuania
Phone: +370 650 56489 Fax: +370 315 53653
Email:
Official website / www.worldjunior2012hab.org
Event President /
General Manager / Name: Gintaras Surkus, CV attached
Email: Phone: +370 650 56489
Event with Observers / No
PR Officer / Media Officer / Name: Edmundas Ganusauskas
Email: Phone: +370 61867845

Opening Ceremony

/ Location: Marijampole, “Luna” hotel, N54o33’44.4” E023o21’03.0”
Date: 23/05/12 4:00 PM
CIA Protocol document will be followed: yes

Closing Ceremony /Prize-giving

/ Location: Marijampole, “Luna” hotel, N54o33’44.4” E023o21’03.0”
Date: 27/05/12 11:00 AM
CIA Protocol document will be followed: yes

Event Prizes offered and details

/ FAI medals, diplomas, gifts of the sponsors
LOCATION DETAILS
Country admission conditions (Visa’s required, etc.) / Visa requirement only for citizens of Russia, Ukraine and Belarus.
Preferred place of entry
(Special custom clearance, etc.) / from South and West – Budzisko (POL), from North – Grenctale (LVA),
from East – Kamenyj Log (BLR)
Closest major cities
directions & distances / Kaunas 55 km, Vilnius 125 km
Local language / Lithuanian
Location description & characteristics / General description: Marijampole is a town in southwest of Lithuania, 200 km from Baltic sea.
Geographic position (center of competition map): N54o33’44.4” E023o21’03.0”
Competition Center (coordinates): “Luna” hotel , N54o33’44.4” E023o21’03.0”
Briefing Facilities: hall (coordinates): N54o33’44.4” E023o21’03.0”
Geopography (mountains, sea, lakes): No mountains or big lakes in area. Flat terain
Landing areas (open fields, wooded area, farming, crops, cattle): Forests cover about 15 % of competition area. Many good fields for landing.
Other description: Good developed road network.
Airspace structure & limitations / NOTAM description:
Flight limitations: no limitation
Number of PZs expected: 7
Competition area dimensions (based on CLP, in km) north/south: 17 / 17 = 34
east/west): 22 / 21 = 43
Competition area altitude limitations: No limitation up to FL 95
Driving particularities
(Right hand, left hand, speed limitations, International Driver’s Licence required, etc.) / Right side of the road, speed limit within settlements 50 km/h, speed limit on major roads 90 km/h, low beam lights is compulsory during daytime, use of seatbelts compulsory for all passengers
Road network and infrastructure / Good developed road network.
Meteorological characteristics
(as expected for the period of the event) / Weather conditions:
Prevailing winds (speed / directions): favourable, prevailing western directions, 2 – 4 m/s
Average temperatures: 15 – 22°C at daytime, 8 – 12° C at night time
Sunrise & Sunset time for the first competition day: 5:01 AM/ 9:37 PM
Venue description & characteristics / Competition centre: a conference centre with a full office service
Briefing room: max for 120 persons
Media centre: max for 15 persons
Internet connection: yes
Social activities: Marijampole town festival with rich social programme takes place same time
Other information:
Remarks:
EVENT PERSONNEL
Competition director / Name: Zoltan Palhegyi Country: Hungary
Email: Phone: +36 70310 4567.
Approved: Yes No Date: //
Competition deputy director / Name: Robertas Komza Country: Lithuania
Email: Phone: +370 61147645
Approved: Yes No Date: //
Safety officer / Name: Jerzy Czerniawski Country: Poland CV attached: Yes
Email: Phone: mobile +48 602 341397
Approved: Yes Date:15 /03/09
Approved: Yes No Date: //
Stewards / Name: TBA Country: CV attached
Email:
Proposed Jury members
(name at least 6) / Risto JALAVA (FIN), Hans ÅKERSTEDT (SWE), Luc van GEYTE (BEL), Vladimir KARNAUKOV (UKR), Bengt STENER (SWE), Eugenijus KOMAS (LTU)
Chief scorer / Name: Deividas Pinkevicius Country: Lithuania
Email:
Chief debriefer / Name: Linas Kavolius Country: Lithuania CV attached
Email:
Chief observer / Name Country: CV attached
Email:
Technical support officer / Name: Eduardas Aluzas Country: Lithuania
Email:

Scoring program

/ Scoring Program to be used: BFA scoring application
Developed by: Mike Gilligan Email:
Download available at: http://www.netikka.net/jalava/userguide/BFAhelp.html

Travel & accommodation arrangements for officials

/ Travel arrangements: Yes
Travel allowance: Yes 100-200 Currency: EUR
Vehicles provided: Yes
Accommodation (type): hotel
Meals provided: Yes
Other information:

Travel & accommodation arrangements for observers

/ Travel arrangements:
Travel allowance: Currency:
Vehicles provided:
Accommodation (type):
Meals provided:
Other information:
Insurance provided
& covered by organisers / Third party: Yes
Air Display Public Liability: Yes
Organisers officials on-ground risks: Yes
Observer on-board:
Other:
FAI hold-harmless clause included / No
The organisers will respect the FAI Environmental Code of Ethics / Yes
PARTICIPATION DETAILS
Special travel arrangements and assistance / Details: Available
Contact: Gintaras Surkus,
Equipment rental services / Details: Available
Contact: Gintaras Surkus,
Additional crew available / Details: Will be provided
Contact: Gintaras Surkus,
Rent-A-Car assistance / Details: Available
Contact: Gintaras Surkus,
Accommodation available and assistance / Details: Will be provided
Contact: Gintaras Surkus,
Other arrangements for competitors
(include meals, travel allowance, etc.) / Details:
Contact:
Remarks: Aircargo entry ports are in Vilnius and Kaunas
COMPETITION DETAILS
Maximum number of entrants / 50
Number of eligible NACs / All NACs
Equal number of competitors / NAC / 2 pilots per country
Start of invitation process / Date: 01/10/11
Entry closing date / 1st round: 01/02/12 2nd round: 01/04/12
Additional invitations procedure / if less than 30 participants in total, then extra invitations to countries which nominated 2 pilots
Eligibility conditions / Sporting Code, Section 1, § 5.6.4
Registration methods and details
(mail, fax, email, on-line) / By mail, e-mail, fax
Entry fee / Amount: 300, - Currency: EUR
What is included: propane gas for competition flights, 2 sets of maps, morning coffee, 4 tickets to Opening and Awards Ceremonies and a pilot gift kit
Entry fee method of payment and details / Bank transfer or cash
Details:
Insurance requirements
and details / Third party: 1 500 000 SDR
Passenger: 100 000 SDR
CSL:
Other:
Official language / English
Protest fee / 100, - EUR
Equipment limitations / Up to 3000 m3
Special safety requirements
General Briefing /

Place: “Luna” hotel, Competition centre N54o33’44.4” E023o21’03.0”

Date: 23/05/12 1:00PM
Last competition flight / Date: 26/05/12 7:00 PM
Extra flight if needed:
Date: 27/05/12 5:00 AM
Competition map details / Scale: 1: 50 000 DATUM: WGS 84
Grids : UTM
Paper size: 70 X 90
Other information:
GPS Loggers / All GPS Loggers should be of the same type. For category 1 events they should meet the minimum quality requirement of the COH (Chapter 2).
Type of GPS Logger to be used: CIA loogers
Details:
Landowner restrictions / No restrictions in competition area
Remarks:

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