F.25088/2018-19/KV-BKP(Army)/ Date :- 31.03.2018

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Website:
केन्द्रीय विद्यालय बैरकपुर(थलसेना)
पो.बैरकपुर, कोलकाता-700120
(पश्चिम बंगाल)
(अधीनस्थ मानव संसाधन विकास मंत्रालय भारत सरकार) / / Tel: (033) 25920865, FAX:25922238
CBSE Affiliation No: 2400012
KENDRIYA VIDYALAYA BARRACKPORE(ARMY)
P.O. BARRACKPORE,
KOLKATA-700 120
(WEST BENGAL)
(Under Ministry of HRD, Govt. of India)

M/S Modern Security & Secret Service PVT Ltd, 117-B,Monohar Pukur Road

Kolkata-700026

M/S Smart Security of India, VivekannandaPally, Methopara

Hatiyara,Rajarhat, Newtown, Kolkata- 700157

M/S Safe Security & Allied Services, 48/1 Sister Nivedita Road

Kolkata- 700063

Open for all interested firm.

Sub:- Tender/ quotation for awarding contract for outsourcing services for security/Conservancy/ Gardening in Kendriya Vidyalaya Barrackpore (ARMY).

Sir/ Madam,

Sealed tenders are invited for awarding contract for outsourcing the services for security/conservancy/ gardening in Kendriya Vidyalaya Barrackpore ( Army). The tender forms and other details can be obtained from the website .

The sealed tender forms duly filled in along with other necessary documents should be sent to Kendriya Vidyalaya Barrackpore(Army) , P.O Barrackpore, Kolkata-700120 by 2.00 p.m. on 20.04.2018, the tender will be opened at 3.00 P.M at Kendriya Vidyalaya Barrackpore (Army) in the presence of bidder on 20.04.2018.

Yours faithfully

[ C.S BISHT]

PRINCIPAL

F.25095/2016-17/01/KV-BKP(Army) Date: 31.03.2018

TENDER DOCUMENT

(Publishedin School’s website)

Sub :"Inviting Bid for engaging Service Provider Firm for providingManpower through service contract.”

Sir/Madam,

The Kendriya Vidyalaya Sangathan, a centrally funded Autonomous Body, is a Society registered under Societies' Registration Act, 1860. TheSangathan administers the Scheme of Kendriya Vidyalaya set up forimparting education to the children of transferable Central Government Employees among others.

2. Sealed competitive Bids are invited by Kendriya Vidyalaya Barrackpore(Army)from the reputed/registered Consultant/ServiceProvider Firm for providing Manpower through service contract initiallyfor a period of 01 (one) year w.e.f. 01-06-2017 which may be extendedby another one year, as indicated below:-

The building has 36 class rooms and 9 toilets,Lab ( 06 no) , Departments,Library, Staff room, office, Principal’s chamber , corridors, stairs andopen areas as well as enclosed surroundingareas on the ground floor. Parties are advisedto see the Address/Location of the Vidyalaya Building at Kendriya Vidyalaya Barrackpore(Army) at defence area, Barrackpore.

B. Man power required:-

S. No / Category of man power / Minimum qualification / No of person to be engaged in shift
1 / Security personnel / Passed middle class / 1st- shift:- 6.00 am to 2.00 PM- 02
2nd shift – 02.00 P.M. 10.00 PM- 01
3rd shift – 10.00 P.M. to 06 A.M- 01
2 / Conservancy personnel ( Gents) / Literate / 04 no in a single shift from 7.am to 3.00 P.M.
3 / Conservancy personnel ( Ladies) / Literate / 01 no in a single shift from 7.am to 3.00 P.M.
4 / Gardener / Literate having knowledge of gardening / 02 no in a single shift from 7.00 A.M to 3.P.M.

C. Responsibility of man power is detailed as under

S.No / Category of man power / Responsibility
1 / Security personnel / To provide security services wherever is deputed for round the clock service in 24 hours.
2 / Conservancy personnel / Cleaning of the class rooms , toilets, Lab ( 06 no) , Department, Library, Staff room, office, Principal’s chamber , corridors, stairs and open areas as well as enclosed surrounding areas on the ground floor
3 / Gardener / To render services as gardener towards proper looking after the gardens of the School

3. Quoted Price:

(a) The Bidder shall quote unit rate which shall comprise of monthlyremuneration based on minimum monthly wages of the Central Govt modified time to time as per the order issued by the Labour Department, Govt of India, EPF, ESI & other statutory costs and ServiceCharges in the format of quotation only attached (Annexure-A).

(b) The service tax and any other such tax liable to be paid by the clientshall be quoted by the bidder separately.However vide recent order of GOI, KVS is exempted from paying service tax for certain services.

(c) The rate quoted shall be fixed for the duration of the contract as per the rate of minimum wages as per the Central Govt. Rate and shallnot be subject to adjustment except the statutory provisions, ifamended.

In case of change in rate due to statutory provisions( such as enhancement of VDA etc), only such changewill be accepted and not any additional liability i.e. %age of profit/servicecharge/s etc. As such, the bidder while submitting the bid should specificallyquote the rate etc. in this regard.

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(d) The Bidder shall deposit Rs.25,000/- in the form of Bank Guaranteevalid for 135 days after the date of submission of bids or DD/ PayOrder drawn in favour of Kendriya Vidyalaya Barrackpore(Army),payable at Barrackpore as earnest money along with the Bid. The

earnest money shall be returned to the unsuccessful bidders after theaward of the contract.

(e) The selected firm has to furnish performance security in the form ofBank Guarantee/DD for an amount of Rs.75,000/- (Rupees seventy five thousand only) valid for fourteen months from the date of award ofthe contract. The Performance security shall be submitted within10 days from the date of Notification of Award. The earnest moneyshall be returned only after the Performance security is submitted bythe Contracting Agency.

(f) Telex or Facsimile Bids are not acceptable.

4. Each Bidder must submit only one Bid.

5. Validity of Bid:

The Bid shall remain valid for a period not less than 90 days after thedeadline fixed for submission of Bids.

6. Terms and Conditions:

(a) The remuneration shall be disbursed through cheque at K.V.Barrackpore( Army) premises in the presence of representative of theVidyalaya or its constituent.

b) The Contracting Agency will ensure payment by the 5th of everysucceeding month to their employees through cheque/ remittance in their bank account through RTGS as per the monthly remuneration quoted without any deduction .

c) The Contracting Agency will submit the invoice/billalongwith proof of disbursement in triplicate after making thepayment to the employees provided to the Vidyalaya premises supported with the following documents :-

(i) Details of disbursement made to the staff furnishing chequedetails for each payment,

(ii) Proof of payment of statutory obligation such as EPF, ESI,

iii) Any other applicable tax.

d) Payment to the Contracting agency will be released within 15days from the date of the receipt of the invoice/bill.The Contracting Agency will provide Identity Card to all hisemployees deputed as per the format suggested by the indenting Office valid for the period of contract.

e) The Contracting Agency shall comply with all statutoryobligations. Minor variations as per actual calculation will beborne by the Indenter/Client.

f) It is mandatory for the Contracting Agency to submit the -attested copyof license obtained from the concerned Department, for

running the business of private security agencies/ providing man power operating in this state, failing which the bid will be treated as disqualified/nonresponsive

g) The normal School hours of the Vidyalaya is from 7.30 am to 1.40 P.M ( in summer) & 8.00 am to 2.10 P.M ( in winter), six days from Monday to Saturday ( except 2nd Saturday).However, the ContractingAgency will provide the security services round the clock all thedays in a month according to the duty timing shown at above.The Vidyalaya also reserves the right to request for theservices of additional/extra manpower. The Contractingagency will be compensated, for the extra manpower providedby the Indenting Agency as per the rate quoted.

(h) In case of absence on any working day, the monthlyremuneration will be regulated as per the following formula:

Total Monthly Remuneration = Monthly remuneration-A,

Where A = Monthly remuneration X Nos. of days/ Nos. of days in the month of absence

j) The Candidates/Manpower provided by the ContractingAgency shall be accepted only after scrutiny by the Vidyalaya.Therefore, minimum three-four bio-data shall be made availableagainst each slot in each category. The candidate may be invited for personal discussion also. No Conveyance or anyother charges will be paid by the Vidyalaya. In case, none isfound suitable then additional bio-data shall be made availableby the Contracting Agency, promptly i.e. within 24 hours. Thereplacement of a Candidate on account of absence /unsuitabilityfor Vidyalaya shall be made within 24 hours.

The contracting Agency will be required to sign a contract withthe Vidyalaya as per the Model Contract enclosed for ready

reference. The other terms and conditions specified in the Biddocument and accepted bid will also form the part of the Model

Agreement.

(k) In case of any loss, theft / sabotage caused by/attributable tothe personnel deployed, the KVS reserves the right to claimand recover damages from Contracting Agency.

l)Theantecedents of all the workers will be got verified from thepolice by the Contracting Agency before deployment for work.

m) The Contracting Agency will deploy the trained/professionalsecurity guardswho are below the age of 50 years as well as physically fit andmentally alert.

n) The Contracting Agency will also ensure that the securityguards/other employees are free from AIDS or any otherinfectious disease before deployment for work.

(n) The Vidyalaya shall provide a small guard room /space forSecurity Guards deployed by theContracting Agency. No name plate of agency shall be allowedon the room and nobody will be allowed to stay in the office except the staff of Contracting Agency on duty.

(0) The Contracting Agency shall provide to their security personnelwith impressive summer uniform as well as winter uniform withInsignia.

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7. Evaluation of Bid:

The indenter will evaluate and compare the Bids determined to besubstantially responsive i.e. which are properly signed, and conform tothe terms & conditions in the following manner:

(i) The bid will be treated as non-responsive if following documentsare not attached :-

(a) Attested copy of license obtained from the concerned department of this state for running the business Private security agencies / providing man power operating in the state.

(b) Brief profile of the company and evidence to establish thatthe bidder has successfully executed contracts of similar nature

and magnitude in the last 3 (three) years.

(d) List of clientele during last 3 years along with cost ofassignment.

(e) PAN No. and Current IT clearance certificate.

(f) Attested copy of proof of EPF registration.

(g) Attested copy of proof of ESI registration and proof of Service Tax Registration.

(h) Quotation on which service charges rated is nil or absurd with zero interest.

The Bidder shall deposit Rs.25,000/- in the form of BankGuarantee valid for 135 days after the date of submissionof bids or DD/Pay Order drawn in favour of KendriyaVidyalaya Barrackpore ( Army) VVN Account payable at Barrackpore asearnest money alongwith the Bid. The earnest moneyshall be returned to the unsuccessful bidders after theaward of the contract.

(ii) Remuneration of staff, quoted below minimum wages applicablefor Un-skilled, Semi-skilled, Skilled, Security, in the Govt. of WB/ Central Govt ( which is higher) in Calcutta ( UA) shall render theBid disqualified for evaluation.

(iii) The evaluation will be done for all the items put together.Indenting Office will award the contract to the lowest evaluated

responsive bidder.

…

8. Award of Contract:

(a) The Indenter will award the contract to the bidder whose Bid hasbeen determined to be substantially responsive and who has

offered the lowest price as per para 7.

(b) The Indenter reserves the right at the time of award of contract toincrease or decrease the requirement of manpower indicated inpara 2 above.

(c) The indenter prior to the expiration of the Bid validity period willnotify the bidder whose Bid is accepted for the award of contract.

The terms of the accepted offer shall be incorporated in the contract.

(d) Notwithstanding the above, the Indenter reserves the right toaccept or reject all Bids and to cancel the biding process and

reject all Bids at any time prior to the award of the contract.

9. Last date and time of receipt of Bids:-20.04.2018 ( 2.00 P.M)

The firms to submit the Sealed Bids super scribed onthe envelope as "Bids for providing Security/ conservancy/ gardening Services in K.V.Barrackpore(Army) onservice charge basis" within 15 days from the publication of this notice .

The tenders will be opened at 3.00 PM at the chamber of the Principal of this Vidyalaya in the presence of bidders on last date of submission oftenders. If the last date of depositing and opening of tenders happensto be declared Holiday, then the tenders will be deposited/opened onthe next working day, other terms and conditions and the time scheduleremaining unchanged. An earnest money of Rs.25,000/- (Rupees Twentyfive thousand only) is to be deposited alongwith tender documents. The Indentor looks forward to receive the Bid in the format of Bidattached only and appreciate the interest of the service provider in this Kendriya Vidyalaya.

Yours faithfully,

Signature:

Name: C.S BISHT

Designation: PRINCIPAL

Format of the quotation

ANNEXURE-1

S.No / Cost of man power / Number / Unit monthly remuneration / EPF / ESI / Service charges/ charges statutory liabilities ( including over head profit / Monthly unit charges / Total monthly cost
1 / 2 / 3 / 4(2X3) / 5 / 6 / 7 / 8(4 + 5 + 6 + 7) / 9 ( 8X3)

In case of discrepancy between unit price & total price, the unit shall prevail.

We agree to provide the above services of manpower and to abide by the terms & conditions contained in the Bid document and also agree to enter into the agreement in the format. Bid security of Rs______( Rupees______) is furnished herewith vide Bank D.D. No______dated ______drawn on ______

Signature:-

Name of the firm with seal.

Annex-II

( Tobe submitted by the firms along with their quotations)

PAN NO.______(Please attach copy of the PAN Card).

Service Registration No. ______(Please attach copy of the allotment certificate).

Man Power supplying Registration from the concerned Deparment of Govt of West Bengal/ Govt of India ______(Please attach copy of the allotment certificate).

CERTIFICATE

All the above conditions given in the tender documents are accepted by me / us.

Signature & Seal of the Supplier / Tenderer

Station:______

Date :______

Witness – I / Witness – II
Name : ______
Address : ______
______
Occupation : ______
______
______/ Name : ______
Address : ______
______
Occupation : ______
______
______

Annex-III

MODEL AGREEMENT FOR SERVICE CONTRACT:-

1.1 THE AGREEMENT:-

1.1.1 THIS AGREEMENT made and entered into on 31stMay, TwoThousand eighteen between the Kendriya VidyalayaSangathan , a society registered under the SocietiesRegistration Act (XXI of 1860 ) throughPrincipal, Kendriya Vidyalaya Barrackpore(Army)located . at Defence area at Barrackpore, Dt-24 Parganas( North), West Bengalexpression shall where the context so admits include itssuccessors and permitted assignsof the one part, and

1.1.2 ______registered office at______(hereinafter called theCONTRACTING AGENCY )which expression shall where thecontext so admits include its successors and permitted assigns)of the other part.

DEFINITIONS:-

The agreement is general in nature 'wherein the particular office hasbeen generally referred to as "INDENTING OFFICE" and theagency providing the service as "CONTRACTING AGENCY". Ifdesired the word "INDENTING OFFICE" may be substituted bythe acronym of the particular office and the CONTRACTINGAGENCY by a suitable abbreviated name /acronym.

1.2 PREAMBLE

12.1 WHEREAS THE CONTRACTING AGENCY is [engaged in/carrying out providing man power towards outsourcing of security/conservancy work/ gardener and is desirous ofproviding service to the Vidyalaya towards providing man power for the above outsourcing work.

1.2.2 WHEREAS Kendriya Vidyalaya Sangathan at its Vidyalaya (KendriyaVidyalaya Barrackpore(Army)) located atDefence area at Barrackpore, Dt-24 Parganas( North), West Bengal (hereinafter called the INDENTING OFFICE) isseeking service on contract for providing man power towards security/ conservancy work/ gardener [ to be given separately for each category] as detailed in the Appendix-I to theagreement (hereinafter called the WORK).

Now therefore in consideration of the premises and mutualcovenants here in after contained, the parties hereto agreed as follows:

1.3 SCOPE OF THE AGREEMENT:-

1.3.1 The agreement details the terms and conditions,financial arrangements , responsibilities and obligationsof the CONTRACITNG AGENCY and INDENTINGOFFICE /pertaining to the WORK.

1.4 FINANCIAL ARRANGEMENTS:-

1.4.1 In consideration of the work to the work to be carried out bythe CONTRACTING AGENCY the Principal, Kendriya Vidyalaya Barrackpore(Army) shall payto CONTRACTING AGENCY as follows after deductingIncome Tax at source on the total amount:

(i) ______( Security)/ ______( Conservancy) / ______- ( Gardener) per man per month within 5th of every month for the service to be rendered by theCONTRACTING AGENCY subject to compliance of Para-5 of the termsof the agreement ( at appendix-1) by the CONTRACTING AGENCY . Before claiming the payment BY Contracting Agency in a month, they are to submit the copies of pay-slips of each employee showing all dues, deductions and net payment along with their UAN for each Individual employees.

1.5 MODALITIES OF CONTRACT:-

1.5.1 This contract is of the nature of service contract for a specified period and not labour contract.

1.5.2 The responsibility of the CONTRACTING AGENCY andschedule of fulfillment thereof shall be as per Appendix – 1to the Agreement.Before deployment of the employees, Contracting agency has to submit the Police verification of each employees.

1.5.3 There will be a Screening Committee for evaluation ofprogress of the WORK. This Committee shall be set up bythe INDENTING OFFICE. It will identify the work tobe done by the CONTRACTING AGENCY, targets/milestones and criteria for completion of the Work. It shallalso review the progress of the WORK at midterm ofcontract period. If at any stage the ScreeningCommittee finds the performance of the CONTRACTINGAGENCY unsatisfactory, a notice to that effect will be sentto CONTRACTING AGENCY and if it fails to improve itsperformance of WORK within seven days of the noticeserviced, the continuation of this agreement will be reviewedby the INDENTING OFFICE and agreement shall beterminated by giving information in writing to that effect to theCONTRACTING AGENCY.

1.5.4 For the purpose of providing service, the working hoursand days of workers deployed by the CONTRACTINGAGENCY in the premises of INDENTING OFFICE shall be as per Para 2 of tender document.

1.6 RESPONSIBILITIES OF CONTRACTING AGENCY:-

P/2

1.6.1 CONTRACTING AGENCY shall undertake the WORK as perschedule detailed in Appendix - 1 to the Agreement byproviding manpower in the premises of the INDENTINGOFFICE.