Expiry of Fixed Term Contract Or

EXPIRY OF FIXED TERM CONTRACT OR

EXPIRY OF FUNDING

CONSULTATIONMEETING RECORD

Name of Employee
Person Code
School/Budget Centre
Date Contract/Funding due to end
Date of meeting

I have met with the above named employee and discussed the following:

The reason for the current review of the contract

Please specify reason (e.g. external funds expiring, please also state source of external funding)

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………

The possibilities (if any) for renewed funding/to enable the contract to be extended.

Are there any grant applications submitted which would enable the contract to be extended? If so, please state to whom the application has been made and when it is expected a decision will be made. Is it proposed to put in a new grant application which would enable the contract to be extended? If so, to which funding bodies would the application be made and when is the application likely to be submitted? When would a decision on the application be expected?

…………………………………………………………………………………………………………

The possibilities (if any) for alternative work within the School/Budget Centre.

Are there potentially suitable vacancies available, or which may become available, in the School/Budget Centre? Please give details ofsuitable opportunities and the steps which are being taken to consider the person whose contract is expiring for any such work eg vacancies which have been advertised but not yet filled, new grants which have been awarded, unused portions of grant eg where a member of staff has resigned before the end of a project etc?

…………………………………………………………………………………………………………

The University’s redeployment service/redeployment policy and procedure

Training opportunities e.g. interview skills are available via POD

The possibility that, if no additional funding or suitable alternative employment becomes available, notice of dismissal will be issued by the University

That this meeting and process of consultation would cover any subsequent short term extensions up to 3 months, should funds become available

The member of staff was accompanied by (name, if accompanied):

…………………………………………………………………………………………………………..

Other notes (eg other issues raised during the meeting, reason for meeting(s) not taking place etc)

…………………………………………………………………………………………………………..

Signed

School/Budget Centre Rep
Employee

A copy of this form must be sent to your HR team on completion