Mail to:
Trade Fairs Division
Confederation of Indian Industry
249 – F, Sector 18, Phase IV
Gurgaon 122 015, Haryana, India
Tel: 91 124 4013872 (Direct)
91 124 4014060 – 67 Ext –242
Fax: 91 124 4014080
Email:
Website: /

EXHIBITOR DETAILS

Company/Organization:………………………………………………………………………………………………………
Address:…………………………………………………………………………………………………………………………..
……………………………………………………………………… Website: ……………………………………………….
Chief Executive:…………………………………………………… Designation:……………………………………………
E-mail: ...... Mobile: ......
Contact Executive:………………………………………………... Designation:……………………………………………
E-mail:…...... Mobile: ......
Land line No. : …………………………………...... Fax No. : …………......

SPACE AND PAYMENTDETAILS

TYPE OFSPACE / PerSQM in` / Per SQM inUSD / SpaceRequirement(SQM) / AMOUNT (`)
Built UpSpace (Min 12Sqms) / 5,000 / 85
IndoorRawSpace(Min36Sqms) / 4,000 / 75
TOTAL SPACE RENTALS
ELECTRICITY CHARGES / ` / USD / REQUIREMENT / AMOUNT(`)
Built Up Space (for lighting only) / 400 perSqms / / 10 USD / ..……………….. KW
Indoor RawSpace / 3,500 perKW / / 60 USD / ………..……. Sqms
TOTAL ELECTRICITY CHARGES (inINR)
SUB -TOTAL
Service Tax 14% onSUB-TOTAL
Swachh Bharat Cess 0.5% on ServiceTax
GRANDTOTAL
EXHIBITDETAILS
Products / Services to bedisplayed/Manufactured:
1.………………………..……………………………………………….
2.…………………………………………………………………..…….
3.……………………………………………………………….…………
4. ………………………………………………………………………... / DETAILS OF GROUPCOMPANIES
The following Group companies would also be representing in ourstand:
1.………………………..………………………………….……………….
2.……………..………………………………………….………………….
3.…………………………………………………………………………….
4. ….………………………………………………………………………...
We have read the GENERAL EXHIBITOR RULES printed on Page 2 of this form and confirm that we shall abide by them.
Enclosed is the Demand Draft / at par Cheque for ..……………..….or RTGS details towards payment of rental and other charges in favour of CONFEDERATION OF INDIAN INDUSTRY, New Delhi.
Name: …………………………….…………….. Designation: ……..…..…………………………………. Company Seal:
Signature:……………………………………… . Date:……………………………………………......

1.ORGANISER:

ConfederationofIndianIndustryTradeFairDivision

PlotNo.249FUdyogVihar,PhaseIV,Sector18,Gurgaon122015(Haryana)IndiaTel: +91-124 -4014060 -67

2.VENUE: India Expo Centre & Mart, Greater Noida,India

3.EXHIBITIONTIMINGS:

BUSINESS VISITORS 1000 - 1500hrs

GENERAL VISITORS 1500 - 1800hrs

4.EXHIBITOR:AnyCompany/OrganizationparticipatinginGES 2016

5.EXHIBITORELIGIBILITY:MembersofCIIanditsaffiliatedassociations,nonmembersandoverseascompanies/organizations.

6.SPACERENTALS,

TYPE OFSPACE / SPACE RENTALS (Per SQM inINR) / SPACE RENTALS (Per SQMinUSD)
IndoorRawSpace(Min36Sqms) / 4,000 / 75
Built UpSpace (Min 12Sqms) / 5,000 / 85

BuiltupspaceincludesFascia,Carpeting,4Spotlights,1Cabinet,1ReceptionTable,3Chairs,1WastePaperBasketforevery12sqms,However,electricityconsumptionchargesaretobepaidextra @ /US$ 20 per Sqm for generallighting.

PAYMENTSCHEDULES.

Upto15 – 2 - 2016-50%advancepaymentandbalancepaymentby15 -3 - 2016onwards100%paymentwithFormNo.1

Notes

aTheprospectiveExhibitormustapplyontheApplicationforParticipation-(Form1)inGES 2016indicatingrequirementforbuiltupand/orrawspace.Allotmentwillbeon“first-come-first-served”basisstrictlysubjecttoavailabilityofspaceandonreceiptofpayments.

bApplication for space indoor (Raw Space / Built up Space) maybe made in Combinations/ multiples of contiguous plots/ booths. For a combination of contiguous, furnished indoorstandardbooths allotted, provision of partitions within the area would beoptional.

cRentalincludespassesforexhibitorstaffmanningstandsduringtheFairandonefreeentryintheFairCatalogue.

dWherever Indoor Raw Space is allocated, the exhibitor will have to erect their stand at their own cost in line with “Rules and Guidelines for Design and Construction of Stand”forGES 2016

eTheOrganizerreservestherightstoreallocatespace,changethelayout/addordeletecorridorsinSpacePlans,whichmayaffectsomeexhibitors’standorientations.TheOrganiser’sdecision shall befinal.

fThe Organiser reserves the right to turn down the application for participation, or even denyparticipation to exhibitors already confirmed. The Exhibitorshall not organizeanyconcurrentshowsoutsideofGES 2016inGreater Noida, UP.

gThe Exhibitor Company / Organization participatingin GES 2016 enters into a contractupon submission of this document. The Company (ProposedExhibitor) agrees to participate at GES 2016 and abide by the rules and regulations of GES 2016 & byelaws, handed out by CII to the company, beforetheexhibition.

hUpon any breach of contract by the company (proposed EXHIBITOR), the company is liable to pay the space rentals in full to the Organiser.

iRemittance details:

FROMOVERSEAS

Accountnumber:-52205035775

Bankname:-Standard CharteredBank

Address:-23 BarakhambaRoad,NarainManzil,NewDelhi-110001SWIFTcode:-SCBLINBBDEL

IBAN no forGBP:-GB42SCBL60910451997017

IBAN forEUR:-DE18512305000018506203 ABA NUMBER (USD) -026002561

Sort Code of SCB London609104

Beneficiary : CONFEDERATION OF INDIANINDUSTRY

7ELECTRICITY: Available at 230V +10% Single Phase and 400 V +10%. Three Phase A.C. 50 Cycles. Charges: for Built-up Space @ INR 400 per sq. mtr and additional requirement @ INR 4000 per kw. For Raw Space @ INR 4000 per kW Exhibitors must give their power requirements in KW, in writing. All these rates are subject to revision (Depending on Govt. rules). Exhibitorsrequiring lighting / power to demonstrate machinery would need to apply with full details latest by 1 April 2016 (or immediately, if application is sent after this date). TheOrganiser will provide general lighting in indoor & open areas. Electricity will be provided at a suitable point near exhibitor’s stand. Internal distributions to be completed by exhibitors attheirown cost, only through a licensedcontractor.

8CANCELLATION:IftheExhibitorwithdrawsfromthiscontractafterhavingconcludedthesaidcontract,theexhibitorsherebyagreestoindemnifytheOrganiserforthelosses.Uponcancellationofthebooking,thefollowingcriteriawillbeappliedforforfeitureofspacerental.

DATESCANCELLATIONCHARGES

Upto29. 02. 2016: 50% of the Total SpaceRentalfrom01.03.2016 till31.03. /2016: 75% of the Total SpaceRentalFrom 01.04.2016onwards: 100% SpaceRental

9APPROVALFORDESIGNOFSTAND:TheStandDesigndrawingsalongwithto-scalemock-ups,completewithdetailsofexhibits,electricity,water,telephoneandotherinstallation, in4copies,shouldbesubmittedforOrganiser’sapproval,latestby1 April 2016Theexhibitorshallbeboundbythechanges/modificationsadvisedbythefairarchitect.Incaseofnon-receiptofstanddrawingsby10 April 2016,theOrganizerisatlibertytoallotthestandtoanotherexhibitor.Insuchanevent,theExhibitorisliabletopayforthespacerentalsinfull to theOrganiser.

10DAMAGES:Exhibitorwillberequiredtomake paymentforalldamagesormakegoodalldamagestothefairgroundfacilities/buildingetc.incurredduringsettingup/fairperiodand/or dismantlingperiod.

11SALEOFEXHIBITS:NosaleofExhibitsisallowedduringthefairperiod.

12REMOVALOFANYEXHIBIT:Duringthefairperiodisprohibited.Exhibitstoberemovedafter1800hrsonwardsonclosureoftheshowon23 April 2016andtovacatethestandsby0600hof24 April 2016.Organiserwill notberesponsibleifExhibitorsfail tocomplywiththisdate.

13HANDLING OF EXHIBITS ON CUSTOMS AND IMPORT PROCEDURES: The ORGANISER will appoint official clearing and freight forwarding agencies for GES 2016, who will assistinhandlingandcompletingcustomsformalitiesonpayment,ifrequired.Exhibitorswouldhavetocontactthemdirectlyforsuchassistance.MovementofexhibitsintheExhibition Halls byagenciesotherthantheofficialclearingandforwardingagentsarestrictlyprohibited

14DUTY FREE TEMPORARY IMPORTATION OF EXHIBITS: This facility is extended only to overseas exhibitors in GES 2016. A certificate will be issued to exhibitors registeredbyremittingspacerentalinforeignexchangebytheorganizertofacilitatethis.

15.MezzanineFloor:Exhibitorsapplyingforareaof100sqmtsandabovemaybepermittedforconstructionofMezzaninefloor(atthemaximumratioof20ofthestandarea)onpaymentofadditional space rent and on the specified conditions. Mezzanine floor will be charged at 50% of the basic space rentals for the area used. Detailed termsand conditions forconstruction of Mezzanine floor is given in GES 2016 ExhibitorManual.

16BUYERSGUIDE/EXHIBITORCATALOGUEENTRY:AllExhibitorswillgetafreeentryintheGES 2016Catalogue.

17POSSESSION OFSTANDS

A)Raw Space Possession: 19. 04. 2016- 1000hrs

B)Built Up Possession: 20. 04. 2016 -1000hrs

18STANDCOMPLETION:By1800Hrson20-4-2016withallexhibitsinposition

19ADVERTISEMENT IN THE EXHIBITIONCATALOGUE:

Theratesforadvertisementintheexhibitioncataloguearegivenbelow:

INR

Full Page Black &White / 15000
Full Page Four Color / 25000
Back Page (FourColor) / 80000
Inside Front (FourColor) / 60000
Inside Back Cover (Fourcolor) / 50000
Page facing Inside BackCover / 40000

20INSURANCE: Against all ascertainable risks - from transportation to display and removal - should be done by the exhibitors at their cost. Organiser will in no way beresponsible.

21PHOTOGRAPHY/VIDEO:TheOrganiserreservestherighttophotograph/videoshootingofanystand/exhibitfortheiruse.

22SETTLEMENTOFDUES:Anyandallexpenseschargeabletoanexhibitormustbesettledbeforetakingpossessionofthestandtoensuresmoothfacilitationremovalofgoodsfromthefairsite.

23DISPUTE RESOLUTION AND GOVERNING LAW: All unresolved matters questions, dispute or differences whatsoever arising between the exhibitor andorganizers shall be settledbyarbitrationinaccordancewiththerulesofarbitrationandconciliationAct1996.ThearbitrationproceedingsshallbeconductedinEnglishLanguageinNewDelhi,India.Thearbitrationagreement referred to in this paragraph shall be solely and exclusively governed by the laws ofIndia