Executive Summary (EPP Workbook: Section 1)

CARE HAITI

WASH EPP

16 July, 2012

Contents

List of Annexes:

Executive summary (EPP Workbook: Section 1)

Hazard Map and CARE Offices:

The Emergency WASH Team (EWT) (EPP Workbook: Section 2)

Vulnerability and Capacity Target of communities

CARE capacity to respond in WASH (EPP Workbook: Section 4)

Draft Job Descriptions and core competencies currently with HR

Is there a country specific roster in place?

Yes see Annex J

Contingency Stock in place – See Annex M

Existing Programs

Draft concept papers

Partnerships (EPP Workbook: Section 5.5)

Suppliers and agreements (EPP Workbook: Section 5.7)

Logistics and equipment (EPP Workbook: Section 5.8)

Emergency response strategy – scenario 1: Hurricane

Scenario description (EPP Workbook: Section 5.1)

Hazard Map

Impact (EPP Workbook: Section 5.1)

Early warning and trigger indicators (EPP Workbook: Section 5.2)

Goals and objectives of CARE response (EPP Workbook: Section 5.3)

Proposed CARE response (EPP Workbook: Section 5.4)

Risks and assumption to the plan

Explain how the proposed response interventions are linked to CO Long Range Strategic Plan.

Partnership arrangements (EPP Workbook: Section 5.5)

Key additional staffing requirements (EPP Workbook: Section 5.6)

Relief item requirements and coverage (EPP Workbook: Section 5.7)

Suppliers and agreements (EPP Workbook: Section 5.7)

Logistics and equipment requirements (EPP Workbook: Section 5.8)

Funding target (EPP Workbook: Section 5.9)

Emergency response strategy – scenario 2: Cholera

Scenario description

Hazard Map

Impact

Early warning and trigger indicators

Goals and objectives of CARE response

Proposed CARE response

Risks to the strategy

Explain how the proposed response interventions are linked to CO Long Range Strategic Plan.

Partnership arrangements

Key additional staffing requirements

Relief item requirements

Suppliers and agreements

Logistics and equipment requirements

Funding target

Emergency response strategy – scenario 3: Earthquake

Scenario description

Hazard Map

Impact

Early warning and trigger indicators

Goals and objectives of CARE response

Proposed CARE response

Risks to the strategy

Explain how the proposed response interventions are linked to CO Long Range Strategic Plan.

Partnership arrangements

Key additional staffing requirements

Relief item requirements

Logistics and equipment requirements

Funding target

Action Planning (EPP Workbook: Section 7)

Annex A – Vulnerability and Capacity Analysis of the Target Population

Annex B – Rapid WASH Assessment

WASH Rapid Assessment General

MIRA

Annex C - (5.4) WASH response strategies

Annex D - (5.5) Partner Biography and Capacity Assessment/Capacity building plan

Annex E – (5.7) WASH procurement contract templates

Annex F - (5.7) Existing WASH long-term vendor agreements

Annex G - Emergency Latrine designs and BoQ

Annex H - Emergency Water distribution – Water trucking, bulk water treatment options, chlorination

Chlorination

Annex I - Hygiene promotion guidelines

Annex J - HAITI WASH Roster

See Excel versions of Hurricane, Cholera and Earthquake Calculation Sheet.

Annex K - WASH Organigram

Annex L – Draft Concept Papers

Annex M – Excel Spreadsheet

List of Annexes:

Vulnerability Analysis Capacity Analysis (target population)
Rapid WASH Assessment
(5.4) WASH response strategies
(5.5) Partner Biography and Capacity Assessment/Capacity building plan
(5.7) WASH procurement contract templates
(5.7) Existing WASH long-term vendor agreements
Emergency Latrine designs and BoQ
Emergency Water distribution – Water trucking, bulk water treatment options, chlorination
Hygiene promotion guidelines
HAITI WASH Roster
WASH Organigram
Draft Concept Papers and proposals
Excel spreadsheet Scenario Calculation Sheet.

Executive summary(EPP Workbook: Section 1)

Scenario 1 / Scenario 2 / Scenario 3
Type of hazard / Hurricane / Cholera Epidemic / Earthquake
Impact / Wind damage, flooding, land/mudslides and coastal surges. Displacement / Overstretched health facilities / Destruction, landslides, liquefaction, tsunami. Displacement
Total number of people affected / Up to 1,600,000 / Up to 574,850 / Up to 3,700,000
Mortality / Up to 5,000 / 6,900 / Up to 316,000
Displaced / 150,000 / None / 1,500,000
Number (112 Years) / 84 / 3 (1 cholera epidemic) / 2
Economic Impact /Damage / 7% - 15% (% of GDP) / 8 billion dollars
Probability / Increasing trend due to climate change / Seasonal outbreaks / 4% in any one year
Number of beneficiaries targeted by CARE WASH / 104,000
Geographical area affected / Artibonite, Grand Anse, Carrefour, Leogane / Artibonite, Grand Anse, Carrefour, Leogane / Leogane, Carrefour, Artibonite, Grand Anse
Geographical area targeted by CARE response / Artibonite, Grand Anse, Carrefour, Leogane / Artibonite, Grand Anse, Carrefour, Leogane / Leogane, Carrefour, Artibonite, Grand Anse
Fundraising target for CARE emergency response

Key Considerations for CARE Emergency Response Strategy [1]

Note: make sure our key cross cutting issues including gender, accountability and DRR are addressed within the sector programs.

Scale: As a rough guide, plan to contribute between 15 to 25% of the total WASH response. This means we would seek to meet the basic WASH needs of this percentage of the severely affected population.

We would expect to be at the higher end of this range in circumstances where:

the CO has established WASH programmes
the emergency impacts on or near an area where we are already working
there are few other WASH actors present

An insignificant (below 5%) or zero WASH response is rarely feasible even in circumstances where the CO has no existing capacity in the sector.

Selection of Work Areas: Avoid fragmentation of the work area.

If we have established our scale as a % of the affected population, then we can look to identify that number of high-need beneficiaries in a single area or, at least, in areas that are in geographic proximity.

Decide quickly our priority areas and communicate this decision to the WASH Cluster promptly so that other WASH actors can be advised that we have accepted responsibility for WASH in that area and will not plan interventions that duplicate ours. Delay in doing this will force our WASH response to fill gaps left by other WASH actors and we will experience a high level of fragmentation.

Continuously advise the WASH Cluster of our response activities and plans so that newly arrived actors are conscious of what we are intending to do and where.

Align CARE Response Sectors: Avoid different sectors having different work areas. This is not always possible. In cases where other sectors have identified other work areas, coordinate with other WASH agencies to ensure that WASH needs are met in these other areas.

Highest Priority Interventions: The highest goal of the emergency response is to reduce suffering and save lives. In WASH terms, this means establishing a supply of clean water and avoiding an outbreak of disease.

Water Supply: A survival water supply is of the order of 3 L per person per day. We need to consider:

where can we get high quality water (or how we can equip the population to treat water at household level)
how can we distribute it to the population
how the population can store water between distributions

Sanitation; The priority actions are to manage excreta and maintain hygiene. Construction of latrines needs to be pursued urgently but normally takes too long, costs too much and requires procurement of materials. In the interim there are other priority interventions which should be put in place. These are;

provide hand washing facilities (supply of additional water and soap)
hygiene promotion – targeted specifically at hand washing and the safe disposal of excreta (burying, safe defecation locations, prompt collection of excreta accumulating with solid waste)
clean up of excreta in proximity to people

Second Priority Interventions: We should attempt to provide full sectoral coverage of the WASH needs of our target population. The WASH sub-sectors are set out in the Sphere Standards and are:

Water Supply – move the emergency water supply to a sustainable basis; plan an exit strategy where we have commenced water trucking
Sanitation – latrine construction; bathing enclosures
Hygiene Promotion – distribution of hygiene kits; broaden and deepen the range of HP interventions
Drainage – resolve local issues (water accumulations at tap stands); consider storm water impacts on beneficiary population; facilitate the construction of drains and trenches to move rainwater off inhabited sites
Solid Waste Collection and Disposal – provide collection containers; mobilise population to collect accumulated refuse; liaise with local authorities for removal and identification of disposal sites
Vector Control – cleaning and maintenance of latrines; distribution of bed nets; removal of harbouring places for rodents

Use the Resources of the WASH Cluster: It is the responsibility of the WASH Cluster to coordinate the development of an overall strategy for the WASH Sector at the site of the emergency. This will be done through a SAG (Strategic Advisory Group). Participate in the SAG if possible. At a minimum, ensure that CARE’s interventions align with the Cluster Strategy. (This may take some weeks to develop).

Seek help from the Cluster for technical problems. The Cluster will convene Technical Working Groups (TWGs) to address issues of a technical nature to identify context-specific solutions and standards.

Hazard Map and CARE Offices:

Figure 1. Source:

The Emergency WASH Team (EWT)(EPP Workbook: Section 2)

Details the roles and responsibilities of the WASH team.

EWT Position / Name, title, contact details / Name of back-up / Preparedness roles / Response roles
Emergency WASH
Coordinator / Jorge Bica, Deputy WASH Coordinator, / Elizabeth Campa, WASH Coordinator / Responsible for follow through of EPP action plan
Mapping capacity and identify best practice with cluster
Coordinate with relevant bodies
Develop sector emergency strategy and response plan
Integrate WASH cluster tools with CARE’s Liaise with other sectors to avoid duplication of activities
Look for opportunities with DRR activities / Implement EPP
Handle information sharing for local media (CD for intl media)
CD to sign off the strategy
Mapping capacity and identify best practice with cluster
Coordinate with relevant bodies
Implement sector emergency strategy and response plan
Coordinate with other sectors
WASH Officer (Assistant to Emergency WASH Coordinator) / Angelida Seizeme / Moira / Update and maintain phone tree
Prepare contingency stock
Prepare vendor list and long term agreements / Update and maintain phone tree
Prepare contingency stock
Prepare vendor list and long term agreements
Senior Community Mobilizer / Eususe Murat / Estinor and or Grand’ Anse HP supervisor? / Train staff and disseminate emergency WASH technical / Train staff and disseminate emergency WASH technical
Collect data for M&E
Senior Engineer / Saday Joseph / Nathalie Valmont / disseminate emergency WASH technical knowledge
Train staff and disseminate emergency WASH technical / Train staff and disseminate emergency WASH technical
Collect data for M&E
Monitoring and Evaluation Officer / Elizabeth Campa / Frantzo Pierre / Work with IM regarding data collection and management / Write WASH sitreps interim reports
Emergency M&E

Vulnerability and Capacity Target of communities

Give percentages and SADD where possible

Carrefour / Leogane / Grand Anse / Artibonite
CARE WASH program/staff / Yes / No / Yes / No
CARE Health program/staff / Yes / Yes / Yes / Yes
Morbidity, mortality and malnutrition [JCS1]rates
What public health risks exist? (%)[JCS2] / Cholera (%)
Malaria (%) / Cholera (%)
Malaria (%) / Cholera (11% attack rate)
Malaria (%) / Cholera (%)
Malaria (%)[JCS3]
Groups vulnerable to outbreaks / Elderly and people with disability, children, displaced / Elderly and people with disability, children, displaced / Elderly and people with disability, children, displaced / Elderly and people with disability, children, displaced
Latrine use (%) / 24[2] / 10 / Rural 0-5%
Urban – good coverage / 10
Open defecation[3] / 50% or more / 50% or more / Rural 100%[4] / 80% or more
Flying toilets3
Desludging trucks3 / Jeffco and DINEPA (14 trucks)
Safe water access (%) / 58 / 51.6 / 51.6 / 51.6[JCS4]
HHWTS[JCS5] Type and (%) / Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products / Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products / Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products / Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products
Water Systems / DINEPA – piped systems / 10 % of population use GFS, DINEPA GFS.
28 systems functioning to various levels. DINEPA has rehabilitated 10 and GRS one in 2011 and DINEPA constructed 4 new systems. / DINEPA – piped systems
Handpumps / 200 Handpumps / 15 handpumps – likely to be more but often not lack spares. / Handpumps
Wells / 100’s Wells / 15 wells, but likely to be more along coast
Springs / 90% of population use springs
315 unprotected
19 protected
Water Trucks / 2 suppliers only in the department
Trained mobilisers / Boy Scouts, Red Cross / Boy Scouts
Handwashing with soap (%)
Gender Issues / Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. / Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. / Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. / Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection.
Government Emergency Focal Point / Edouard Thomas; CTERMPP; 3701-1838; / Abner Cejuste; URD Ouest: 3744-5809; / Pierre Richard Amazan, CTE Jeremie; 3703-9223; / Madsen Denis; URD Artibonite; 3789-4151;
Main WASH actors/ activities and coverage / IFRC, Oxfam GB/Intermon, ACF, ACTED, IOM, CRS.
Many national NGOs / IFRC, CARITAS, GOAL, SAVE UK, Oxfam, Swiss Red Cross / None / ACTED, Action contre la faim, CECI, Croix Rouge Francaise, HELVETAS Swiss
Intercooperation, Inter Aide, Kiwanis Belgique, Volens-Romsee, PAIDEH, SOE,
IOM
WASH companies/ suppliers

CARE capacity to respond in WASH(EPP Workbook: Section 4)

Details the capacity of WASH staff

WASH Staff
Position / Name / Location / Years Experience / Assessm-ent / Water / Sanitation / Hygiene / Training needs
WASH Coordinator / Elizabeth Campa / PaP / 12 / Yes / V Good / V Good / V Good
Deputy WASH Coordinator / Jorge Bica / PaP / 10 / Yes / V Good / V Good / Fair / Hygiene
WASH Manager / Saday Joseph / Grand Anse / 3 / Yes / V Good / V Good / Basic / Hygiene
WASH Manager / Natalie Valmond / Carrefour / 2 / Yes / Good / Good / Basic / Hygiene
Project Officer / Angelida Segane / PAP, 3683-4379 / 1.6 / Yes / Basic / Basic / Basic / In all areas of emergency WASH
Watsan Engineer / Pierre Franto. / Carrefour, 3681-5813 / 1.5 / Yes / Good / Good / Basic / Sphere, Hygiene Promotion
Watsan Technician / Lundy Jospeh Enantil / Carrefour, 3683-2053 / 1.6 / Yes / Basic / Good / None / Sphere, Hygiene Promotion, Water
ADC / Estinor Fredinand / Carrefour / 2 / Yes / Good / Basic / Good / Sphere, Sanitation
Hygiene Promoter / Eususe Murat / Carrefour, 3683-2187 / 2 / Yes / Good / Basic / Good / Sphere, Sanitation
Training/Water quality / Wana Hanien / Carrefour, 3724-3674 / 1 / Yes / Good / Basic / Basic / Sphere, Hygiene Promotion, Sanitation
ADC/Facilitators / Vacant / Jeremie
ADC/Facilitators / Vacant / Jeremie
Watsan Engineer / Vacant / Jeremie
Data Entry / Vacant / Jeremie
Hygiene Promoter Supervisor / Vacant / Jeremie

Draft Job Descriptions and core competencies currently with HR

Emergency WASH Coordinator
Emergency WASH Manager
Deputy Emergency WASH Manager
Hygiene Promotion Supervisor
WASH Engineer
Water trucking technician
Plumber
Hygiene Promoter
Sanitation technician
Carpenter
Community Mobiliser
Labourer

Is there a country specific roster in place?

Yes see Annex J

Contingency Stock in place – See Annex M

Current stock in place
Item / Units / Quantity in Stock / Unit cost / Total cost
Aquatab 33mg (5 litre) / each / 106,750 / $ 0.02 / 1,922
Aquatab 67mg (10 litre) / each / - / $ 0.30 / -
Aquatab 167mg (20 litre) / each / - / $ 0.10 / -
PuR sachet (10 litre) / each / - / $ 0.70 / -
Water trucking / 3000 gallon trip / - / $ 150.00 / -
Drum of chlorine HTH / 45kg / - / $ 170.00 / -
Bladders (20,000 litre) / Available On order only / - / $ 3,000.00 / -
Bladders (10,000 litre) / Available On order only / 6 / $ 1,700.00 / 10,200
Bladders (5,000 litre) / Available On order only / 3 / $ 1,200.00 / 3,600
Plastic Tanks (1,000 litre) / 250 gallons / - / $ 324.00 / -
Plastic Tanks (5,000 litre) / 1000 gallons / - / $ 1,150.00 / -
Tapstands (6 tap) / each / - / $ 1,000.00 / -
Latrine (block of 6) / each / - / $ - / -
Pee Pooh bags / pack of 28 / - / $ 6.00 / -
Bucket / 20 litres / - / $ 6.00 / -
Desludging / trip / - / $ 200.00 / -
Handwashing station / each / - / $ - / -
Solid waste containers / each / 36 / $ 50.00 / 1,800
Sanitation Kit / each / - / $ 53.00 / -
OD clean up kit / each / - / $ 163.00 / -
Bathing unit / each / - / $ - / -
Jerrycans / 10 litres / 34 / $ 4.80 / 163
Bathing soap / 250 grams / 487 / $ 0.80 / 390
Laundry soap / 200 grams / - / $ 0.50 / -
Menstrual hygiene / each / - / $ 0.25 / -
Bottled water / 1.5 litres / - / $ 0.50 / -
Truck rental (10 ton) / day / - / $ 250.00 / -
Pickup rental / day / - / $ 100.00 / -

Existing Programs

Program / Location / Beneficiaries / Description - / End date / DRR component
ECHO Cholera Response / Grand Anse / 35,000 / Improve access to water and sanitation facilities for 17 CTCs and CTUs
14 x Latrine construction/rehabilitation
14 x Shower construction/rehabilitation
11 x Water system construction/rehabilitation
12 x Waste pit construction/rehabilitation
3 x Incinerator construction
10 x Mapping of water points, trainings. (including visit from PaP data manger)
20 x Material for damaged waterpoints and spring protection
6 x Training on behavioral change, testing of water and maintenance of the source / Hygiene promotion training
CIDA Latrines for T Shelters / Carrefour / 25,000 / Construction of 583 latrines for 1158 T Shelter. Hygiene promotion through community health agents. trained on water treatment and hygiene promotion messages.
ERRF (waiting for funds) / Leogane/Carrefour / Indirect beneficiaries: 465,019 people in Carrefour and 181,709 People in Léogâne[5] / Mobile volunteer teams and CARE’s Hygiene Promoters will conduct community mobilization activities for 18,000 beneficiaries during the project timeframe.
NFI’s targeting approximately 1,000 cholera affected beneficiaries will be made available by DINEPA/MSPP for distribution

Draft concept papers

See annex L for actual papers