Project Management Plan for SWIRE
SWIRE
PROJECT MANAGEMENT PLAN
(PMP)
Executive Sponsor – Darryl Ackley, Cabinet Secretary-Department of Information Technology
Executive Sponsor – Jacqueline Miller, Deputy Cabinet Secretary-Department of Information Technology
Business Owner –Maynard Salazar, Deputy Services Mgr.-Broadband and Radio-Department of Information Technology
Project Manager – Maynard Salazar, Deputy Services Mgr.-Broadband and Radio-Department of Information Technology
Original Plan Date: July13, 2014
Revision Date: July13, 2014
Revision: 1.0
Revision History......
1.0 Project Overview......
1.1Executive Summary- rationale for the Project......
1.2 funding and sources......
1.3 constraints......
1.4 dependencies......
1.5 ASSUMPTIONS
1.6 Initial Project Risks Identified......
2.0 Project Authority and Organizational Structure......
2.1 Stakeholders......
2.2 Project Governance Structure......
2.2.1 Describe the organizational structure – Org Chart......
2.3 Executive Reporting......
3.0 Scope......
3.1 Project Objectives......
3.1.1 Business Objectives......
3.1.2 Technical Objectives......
3.2 Critical Success Factors......
4.0 Project Deliverables and methodology......
4.1 Project Management Life Cycle......
4.1.1 Project Management Deliverables......
4.1.2 Deliverable Approval Authority Designations......
4.1.3 Deliverable Acceptance Procedure......
4.2 PRODUCT LIFE CYCLE......
4.2.1 Technical Strategy......
4.2.2 Product and Product Development Deliverables......
4.2.3 Deliverable Approval Authority Designations......
5.0 Project Work......
5.1 Work Breakdown Structure (WBS)......
5.2 schedule allocation-project timeline......
5.3 Project Budget......
5.4 Project Team......
5.4.1 Project Team Organizational Structure......
5.4.2 Project Team......
Roles and Responsibilities......
5.5 STAFF PLANNING AND Resource ACQUISITION......
5.5.1 Project Staff......
5.5.2 Non-Personnel resources......
6.0 Project Management and Controls......
6.1 Risk and issue Management......
6.2 INDEPENDENT Verification And Validation - Iv&V......
6.3 Scope Management Plan......
6.4 Project Budget Management......
6.5 Communication Plan......
6.5.1 Status Meetings......
6.5.2 Project Status Reports......
7. 0 Project Close......
Revision History
Revision Number / Date / Comment1.0 / August 8, 2012 / Original
2.0
2.1
2.2
Revision: 1.0SWIRE1 of vi
Project Management Plan for SWIRE
1.0 Project Overview
1.1Executive Summary- rationale for the Project
In order to stabilize public safety communications throughout the state, there is a critical need to replace and enhance obsolete and end-of-life radio communications infrastructure. Through the federal Broadband Technology Opportunities Program (BTOP) grant, the Department of Information Technology was able to replace or rebuild all of or a portion of the backbone infrastructure at 68 out of the 105 communication sites statewide. The BTOP program did not allow for the replacement of Land Mobile Radio (LMR) infrastructure. This project is the next step in replacing the infrastructure that the BTOP was unable to provide.
1.2 funding and sources
Source / Amount / Associated restrictions / ApproversLaws 2014 Chapter 66, Section20(2) / $5,000,000 / Appropriation language stated use / Legislative
1.3 constraints
Constraints are factors that restrict the project by scope, resource, or schedule.
Number / Description1 / Site availability including fixed sites; weather constraints; possible fire restrictions; and land owner constraints.
2 / Internal resource time availability
1.4 dependencies
Types include the following and should be associated with each dependency listed.
- Mandatory dependencies are dependencies that are inherent to the work being done.
- D- Discretionary dependencies are dependencies defined by the project management team. This may also encompass particular approaches because a specific sequence of activities is preferred, but not mandatory in the project life cycle.
- E-External dependencies are dependencies that involve a relationship between project activities and non-project activities such as purchasing/procurement
Number / Description / Type M,D,E
1 / certification of project / M
3 / Procurement of equipment / e
4 / scheduling of resources / d
5 / Accessability to fixed locations and equipment / d
1.5 ASSUMPTIONS
Assumptions are planning factors that, for planning purposes, will be considered true, real, or certain.
Number / Description1 / Implementation will be complete by June 30, 2015.
2 / Budget/Funding available.
3 / New/replacement equipment will be acquired by DOIT.
4 / Staff will be available for installations and programming.
5 / Inventory Management will be required including completing asset forms and documentation.
1.6 Initial Project Risks Identified
In this section identify and describe how each risk will be managed. Include the steps that will be taken to maximize activity that will result in minimizing probability and impact of each risk.
Risk 1
Description – No significant risks have been identified / Probability -Low / Impact-Low2.0 Project Authority and Organizational Structure
The Project Organization describes the roles and responsibilities of the project team. It also identifies the other organizational groups that are part of the project and graphically depicts the hierarchical configuration of those groups. It exists to clarify interaction with the project team.
2.1 Stakeholders
List all of the major stakeholders in this project, and state why they have a stake. . Stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be positively or negatively affected as a result of project execution or project completion. They may also exert influence over the project and its results.
name / Stake in Project / Organization / TitleDarrly Ackley / Executive sponsor / Doit / Cabinet secretary
jacqueline Miller / executive sponsor / doit / Deputy cabinet secretary
Maynard Salazar / Project Mgr./Business Owner / Doit / Deputy Services Mgr.
external agencies / business owner / DPS, NMCD, DHSEM, EMNRD, DOT, CYFD, doh, gsd / POC’s
2.2 Project Governance Structure
2.2.1 Describe the organizational structure – Org Chart
2.3 Executive Reporting
2.3.1Will provide monthly reports as required by PCC for certified projects.
3.0 Scope
3.1 Project Objectives
3.1.1 Business Objectives
Number / DescriptionBusiness Objective 1 / Provide reliable and resilient Public Safety communication services.
3.1.2 Technical Objectives
Number / DescriptionTechnical Objective 1 / Remove, replace and upgrade Public Safety communications infrastructure statewide.
3.2 Critical Success Factors
Identify the critical success factors for achieving success in this project.Metric are key to understanding the ability of the project to meet the end goals of the Executive Sponsor and the Business Owner, as well as the ability of the project team to stay within schedule and budget. See also section 6.7 Quality Objectives and Controls.
Number / DescriptionQuality Metrics 1 / Replace critical End-Of-Life communications infrastructure.
4.0 Project Deliverables and methodology
4.1 Project Management Life Cycle
Phase / Summary of Phase / Key DeliverablesInitiation / Identify infrastructure that needs to be replaced. / Prioritize
Implementation / Planning / Development of implantation plan and equipment acquisition. / installation and configuration equipment
Closeout / Ensure operability of systems
4.1.1 Project Management Deliverables
Project Deliverables are work products or artifacts that are driven by the project management methodology requirements and standard project management practices regardless of the product requirements of the project.
4.1.1.1 Implementation Plan
Description –Completion of Implementation Plan / Deliverable Acceptance Criteria –Verify all requirements, dependencies, assumptions, constraints, risk are identified, and implementation activities clearly defined.Standards for Content and Format –Will utilize Microsoft Office tools to create and track all required documentation
Quality Review -Will engage with internal resources to review plan prior to implementation
4.1.1.2 Project Management
Description –Project Management Contract / Deliverable Acceptance Criteria –Will review and sign off contracted to ensure all required deliverables are met.Standards for Content and Format –Will utilized approved statewide professional services contract template.
Quality Review –Will provide oversight of contractor to ensure implementation services contract is adhered to.
4.1.2 Deliverable Approval Authority Designations
Complete the following table to identify the deliverables this project is to produce, and to name the person or persons who have authority to approve each deliverable.
Deliverable Number / Deliverable / Approvers (Who can approve) / Date ApprovedPRJ-DEL-001 / Implementation Plan / Executive Sponsor and Business Owner/Project Manager
PRO-DEL-002 / Project Management / Executive Sponsor and Business Owner/Project Manager
4.1.3 Deliverable Acceptance Procedure
DOIT will review proposed implementation plan to make sure
4.2 PRODUCT LIFE CYCLE
“During the project management lifecycle, agencies shall select and implement a phase product development lifecycle methodology approved by the Department.” PROJECT OVERSIGHT PROCESS Memorandum
Phase / Summary of Phase / Key DeliverablesInitiation / Certifications of funds by PCC, issuance of professional service contract / Certification of funds, Develop implementation plan
Planning/Implementation / Management of project, purchasing of all equipment, co-ordination of installation and configuration of equipment. / Project Mgt., acquisition of equipment, installation of equipment.
Close Out / Verify operability of new infrastructure. / Completion of transition to operations.
4.2.1 Technical Strategy
A plan will be developed to identify and prioritize what infrastructure is in the most need of replacement.
4.2.2Product and Product Development Deliverables
Product Deliverables are work products or artifacts that are driven by the product management methodology requirements and standard project management practices regardless of the product requirements of the project.
4.2.2.1 Acquisition of Equipment
Description: Purchase all required equipment for project implementation. / Deliverable Acceptance Criteria –– Will verify are purchased equipment is inventoried and is operable in accordance with specifications.4.2.3 Deliverable Approval Authority Designations
Complete the following table to identify the deliverables this project is to produce, and to name the person or persons who have authority to approve each deliverable.
Deliverable Number / Deliverable / Approvers (Who can approve) / Date ApprovedPRD-DEL-001 / Acquisition of Equipment / Business Owner/Project Manager
.
5.0Project Work
5.1 Work Breakdown Structure (WBS)
A WBS is a deliverable-oriented grouping of project elements that organizes and defines the total work scope of the project. Describe the work activities that comprise the work breakdown structure (WBS) or the work packages within the WBS. Identify the WBS element or other work package identifier and provide a general description of the tasks or activities, the definition or objectives, and the milestones and deliverables of each work package.
Use the chart below for highest level presentation, and provide a more detailed WBS as an attachment to this project plan.
Identifier / Work Package Description / Definition/Objective / Milestone/DeliverablePlanning / Implementation Plan development / Completion of Implementation Plan and communicate plan to users, both internal and external users / Implementation Plan and Project Management
Scheduling and Procurement / Procurement and Scheduling of roll-out / Purchasing of all equipment and co-ordination will externals enterprise users of radio services / Acquisition of all required equipment and scheduling of installation and re-programming.
Implementation / Project Implementation / Installation and configuration of all equipment
5.2 schedule allocation-project timeline
Implementation Schedule by site1st Q FY15 / 2nd Q FY15 / 3rd Q FY15 / 4th Q FY15
Eunice (Delaware Basin) / Miami Mesa / Moon Ranch / Socorro SP
Glenwood Brushy / Pinos Altos / Palomas / Albuquerque NOAA
Espanola SP / Rabbit / Sandia Crest / Blanco Trading Post
Ciniza / Alamagordo SP / Sierra Grande / Cathey Ridge
Frisco Divide / Albuquerque RCB / Touch Me Not / Emergency
Management Ctr.
Gibson Peak / Albuquerque SP / Turkey Mtn / Las Cruces SP (New)
Las Vegas Forestry / Apache Springs / West Mesa / Santa Fe Simms
Roswell HD / Bernal / Las Vegas SP (New) / Tucumcari SP
Maljamar / Capilla Peak / Taos Substation / ETV
Roswell RCB / Carlsbad LD / Santa Fe RCB / Alamo Peak
Aden Hills / Cedro Peak / Socorro Forestry / Cousins
Bill Evans Lake / Cerro Pelon / Tesuque Peak / Mangas
Caprock / Claud / Tucumcari Mtn / Microwave Ridge
Caudill Ranch / Coyote West / Commanche Hill / Midway
Crockett / Deming SP / Roy / NMCD
Davenport / Elida / San Antonio Mtn / Person's Station
Fox Mtn / Eureka Mesa / "A" Mtn / Red Lake
Hobbs / Gallinas Peak / Benson Ridge / Espanola SP
Jacks Peak / Gila Regional Med Ctr. / Buck Mtn / Clayton HD
Los Lunas Honor Farm / Hi Lonesome / Caballo / Miami Mesa
Prewitt / Huerfano Mesa / Socorro Mtn / Rabbit
Ute Park / La Mosca / South Mesa / Pinos Altos
Western Corrections / Las Vegas Airport / Farmington SP / Miami Mesa
Taos SP / Little Florida / Gallup SP / Rabbit
Clayton HD / Milan HD / KMTH
5.3Project Budget
BudgetComments: The project costsare $5,000,000. $4.0 million was appropriated for FY15.
Description / FY15 / FY16 After
Consulting Services / Implementation Plan and Project Management / $300,000 / $0
Hardware / Various equipment; Antennas, generators, batteries, routers, switches, microwave and land mobile radios, grounding systems… / $4,700,000 / $0
Total / $5,000,000 / $0
5.4 Project Team
5.4.1 Project Team Organizational Structure
5.4.2 Project Team
Roles and Responsibilities
List the team members, their role, responsibility and functional manager. Make sure to include a comprehensive listing including those from the organization managing the project, business members involved to ensure business objectives are met and the vendor members that may have a specific role.
Role / Responsibility / Name / Functional AreaExecutive Sponsor / Oversight and Approval Authority / Darryl Ackey / DOIT Management
Executive Sponsor / Oversight and Approval Authority / Jacqueline Miller / DOIT Management
Project Mgr./Business Mgr./Business Owner / Communicate with external users, direct and manage internal staff and professional services contractor / Maynard Salazar / DOIT Broadband and Radio Services
Project Mgt. / Implementation Plan and Project Management / TBD / Contracted IT Professional Services Consultant
Installation and Configuration / Install and re-program all required radio equipment / DOIT Radio Staff / DOIT Radio Operations and Maintenance
External Users/Business Owners / Arrange scheduling of migration of their respective agency resources / Various / External End Users
5.5 STAFF PLANNING AND Resource ACQUISITION
Complete the chart below identifying the project team members and details concerning their project commitment. Project staff should include State, Contract, Customer (Business Owner), or Vendor team members
5.5.1 Project Staff
Resource / Cost Estimate / Estimated Hours / Availability / Skill Set / Work Product/DeliverableExecutive Sponsors / $0 / Management / Project Approval Authority
Project Mgr./Business Owner / $0 / Management / Direction and Oversight
Contracted IT Consultant / $300,000 / Professional IT Services / Implementation Plan, Project Management
Internal DOIT Radio Staff / $0 / Technical / Implementation
External Enterprise End Users/Business Owners / $0 / End User Co-Ordination
5.5.2 Non-Personnel resources
Use this section to list services or product (HW/SW and such) needed for project
Resource / Cost Estimate / Estimated units/hours / Availability / Source / Work Product/DeliverableEquipment and installation services / $4,700,000 / Laws 2014 Chapter 66, Section20(2) / Replace End-Of-Life public safety communications infrastructure
6.0 Project Management and Controls
6.1 Risk and issue Management
No significant risks have been identified.
6.2 INDEPENDENT Verification And Validation - Iv&V
Requesting waiver of IV&V due to project consisting of equipment replacement.
6.3 Scope Management Plan
The project management plan will be led by the Department of Information Technology (DoIT).
6.4 Project Budget Management
BudgetComments: This phase of the project costsare $5,000,000.
Description / FY15 / FY16 After
Staff - Internal / Installation and configuration / $0 / $0
Consulting Services / Implementation Plan / $300,000 / $0
Hardware / Various equipment; Antennas, generators, batteries, routers, switches, microwave and land mobile radios, grounding systems… / $4,700,000 / $0
6.5 Communication Plan
6.5.1 Status Meetings
The project team will hold face meetings, teleconferences, as well as use email, newsletters, and a Web site to communicate implementation progress.
6.5.2 Project Status Reports
DOIT will provide DOIT POCD with monthly status reports as required certification process.
7. 0 Project Close
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