Executive Meeting Agenda
2013-2014
EXECUTIVE MEETING AGENDA
Date: November 20, 2013
Location: St. Catharines Golf and Country Club
Time: 4:00 p.m.
Invitees: Katie Cookney, Chaussie Lawson, Shannon Convery, Craig Ozog, Jeff Edge, Mike Ragona, Julie Boyse, Randy Corsini
Call to Order: 4:10
Regrets and why: Chaussie in Edmonton for work, Jeff on vacation, Randy wasn’t included on the invite
Confirmation of Quorum: yes 5 out of 8
President’s Comments: excited for tonight 50 people in attendance for tonight
Receipt of Minutes any changes, errors, etc… (Secretaries report & correspondence)
Acceptance of Minutes: Katie
Moved:KatieSeconded: Shannon
Matters Arising From Minutes –none
Treasurers Report –
Balance of chapter account - $26,857.39
Total amount of cheques written – none since last meeting
List of cheques since last report – none - for future meeting Shannon will send out the list ahead of time so everyone can review and if there are any questions will address at this time
Total amount of cheques deposited - $11, 089.80 still outstanding for a couple from golf
List of totals for each type of revenue generation (ie October dinner meeting, Golf etc)
October – no revenue
Golf – not finalized
Was budget met from last meeting – show actuals vs budget – note reasons for variances – no October meeting
Are we on budget for the year? Note reasons for variances – outstanding golf
Delegates Report – no report – Mike brought 2 cheques to give to Jeff to take to TO to get their membership activated
Delegate to Advise of Upcoming Toronto OIAA Events- December 11, 2013
Reports / No Reports / COMMITTEE / CHAIRPERSON / COMMITTEEMEMBERS
Jeff to get me the pics from the conference best 30 – newsletter going out next week, website up to date except pics waiting for conference first / newsletter/ Website – 2013-2014 / Julie Boyse
Still some outstanding accounts / Golf Tournament – September 20, 2013 / Chaussie Lawson
October – no meeting
50 people in attendance – PP 17, Katie and Shannon, if there are receipts that need to be sent Katie will send / Past
President’s - November 20, 2013 / Katie Cookney/Chaussie Lawson
Coppola’s – private room / X-mas – Dec 17, 2013 / Katie Cookney/Chaussie Lawson
we had our first meeting last week, got everything together, budget turned – Mike will e-mail Julie the new budget, registration forms will be put on the tables tonight / Curling - January 17, 2014 / Mike Ragona / Flo Labonte
Dawn Elliott
Trevor Black Julie Boyse
at the Keg need idea for speaker / February meeting –February 26, 2014 / Vote for not having a meeting / Shannon
March Meeting – March 23, 2014 / Joint Seminar / Craig/Mike
no meeting / April meeting - April 30, 2014 / Vote for not having a meeting
Elections - May 28, 2014 / Katie Cookney/Chaussie Lawson / Looking at wine tours
Membership 2013/2014 / Jeff Edge
Donations 2013/2014 / Katie Cookney
Xmas nov 27 / OIAA Hamilton
2013/2014 / Julie Boyse
will be updating them based on Katherine’s / By-Laws 2013.2014 / Julie Boyse
Still outstanding sponsorship Tracy still has 2 left rec’d 2 following up with Melissa on budget / Provincial conference 2013 / Julie Boyse
OLD BUSINESS:
No old business to discuss
NEW BUSINESS:
No new business to discuss
Budgets must be submitted 2 months prior to event.
Speaker request – if anyone has requested bring to next meeting.
FUTURE MEETINGS:
NEXT EXECUTIVE MEETING:
ADJOURNMENT:
Moved: ____Katie______Time: __4:50 pm______
NOTES: