Executive Branch By-Laws

The Executive Branch By-Laws of the Baylor University Student Government shall be the official document enumerating the responsibilities, duties, and operating guidelines for positions within the Executive Branch of Student Government that the Senate, having created by the constitution, deem necessary and proper for carrying out the execution of the legislation of the Senate and to represent the interests of the student body.

PREAMBLE Ethics Statement:

We, as members of the Baylor University Student Government, in affirmation of our strong Christian heritage, shall respect and comply with the laws, regulations, and policies of BaylorUniversity, the greater City of Waco, the state of Texas, and the United States.

Every member of Student Government is a leader, and as leaders of the student body, we are called to higher standards, including standards of proper behavior.

The standards of proper behavior are enumerated as follows:

As a member of Student Government, I will serve the Baylor Student Body and the Waco community to the best of my ability.
As a member of Student Government, I recognize my responsibility to uphold Student Government’s tradition of being an honorable and respectable organization.
As a member of Student Government, I will conduct myself in a manner that admirably displays the principles held dear by BaylorUniversity in my interactions with administrators, faculty, staff, alumni, and students.
As a member of Student Government, I will refrain from engaging in any activity that may tarnish the integrity of either BaylorUniversity or Baylor Student Government.
As a member of Student Government, I will take responsibility for my academics, extracurricular activities, and leadership roles, and will strive for excellence in everything that I do.
As a member of Student Government, I recognize that all persons have inherent value, and to the best of my ability, will love and encourage all persons around me.
As a member of Student Government, I am committed to respecting the rights and dignity of all persons.
As a member of Student Government, I will strive to be a moral and virtuous person.

I recognize that the aforementioned standards of behavior are important to the way I serve students, and will therefore exemplify these standards to the best of my abilities.

CHAPTER 1. Student Body President

§1.1.The Student Body President shall:

§1.1.1. Meet regularly with the following individuals or parties:

§1.1.1.1. Other Student Body Officers and the Student Government Advisor to discuss active issues in the life of the University.

§1.1.1.2. The Class Officers and the Chief of Staff to discuss active issues in the life of the University.

§1.1.1.3. The Vice President for Student Life to discuss active issues in the life of the University.

§1.1.2. Meet with President of the University at least twice per semester to discuss active issues in the life of the University.

§1.2.The Student Body President shall provide records of all official and useful correspondence to the Texas Collection upon completion of his term. [PS1]

§1.3.The Student Body President shall be required to attend each General Class Officer Meeting. If he or she must be absent, the Chief of Staff will preside over the meeting.

CHAPTER 2.Student Body Internal Vice President

§2.1.The Student Body Internal Vice President shall:

§2.1.1. Meet regularly with the following individuals or parties:

§2.1.1.1. Other Student Body Officers and the Student Government Advisor to discuss active issues in the life of the university.

§2.1.1.2. Student Senate Advisors to discuss issues being pursued by Student Senators and other active issues in the life of the university

§2.1.1.3. The Senatorial Executive Council.

§2.1.1.4. The Vice President for Student Life to discuss active issues in the life of the University.

§2.1.2. Meet with President of the University at least twice per semester to discuss active issues in the life of the University.

§2.2. The Student Body Internal Vice President will plan:

§2.2.1. The Welcome Banquet/Retreat for Student Government in the fall.

§2.2.2. The end-of-the-year event and inaugural ceremonies in the spring.

§2.3. The Student Body Internal Vice President is responsible for preparing and distributing the Student Government Handbook to all members of Student Government.

§2.4. The Student Body Internal Vice President will submit documents, legislation, meeting minutes, and notes upon the end of the given legislative session’s end to the Texas Collection on behalf of the Legislative Branch.

§2.5. The Student Body Internal Vice President shall make recommendations to the Student Body President on passed legislation awaiting his approval.

§2.6. The Student Body Internal Vice President shall be responsible for ensuring that the at the end of the year the awards for Student Senator of the Year, Faculty Member of the Year, and Staff Member of the Year are awarded after nomination and voting have been finalized.

CHAPTER 3. Student Body External Vice President

§3.1. The Student Body External Vice President shall:

§3.1.1. Meet regularly with the following individuals and parties:

§3.1.1.1. Other Student Body Officers and the Student Government Advisor to discuss active issues in the life of the University.

§3.1.1.2. The Vice President for Student Life to discuss active issues in the life of the University.

§3.1.1.3. The Student Body External Vice President Cabinet. At the beginning of each semester, the group will set an agenda of issues that will be addressed and present it to other members of Baylor Student Government. These issues will be addressed and pursued over the semester and the External Vice President and Cabinet will give a report at the end of the semester on the status of the issues.

§3.1.2. Meet with President of the University at least twice per semester to discuss active issues in the life of the University.

§3.2. The Student Body External Vice President shall facilitate relations with other colleges by:

§3.2.1. Organizing a delegation from Baylor Student Government attends the BIG XII Student Government conference,

§3.2.2. Acting as the primary contact person for communication between Baylor Student Government and other colleges.

§3.3. The Student Body External Vice President shall facilitate relations with the Greater Waco community and beyond by:

§3.3.1.Stay informed on Greater Waco community issues,

§3.3.2.Working with public officials at the city, state, or federal level in lobbying efforts on student concerns,

§3.3.3.Serving as the primary contact person in relations with Baylor alumni and alumni organizations; this encompasses, but is not limited to, hosting the Baylor Student Government Homecoming alumni Open House.

§3.4. The Student Body External Vice President shall facilitate relations with other student organizations by:

§3.4.1.Meeting formally with outside student organizations or student leaders outside of Student Government at least once a semester to strengthen relations with other student groups,

§3.4.2.Work with the Student Body Internal Vice President in coordinating public relations between Student Senate and the External Vice President Office.

§3.5. The Student Body External Vice President shall provide records of all official and useful documents on the work of his administration to the Texas Collection upon completion of his term.

CHAPTER 4. Cabinet of the Student Body President

§4.1. Establishment

§4.1.1. The Cabinet of the Student Body President shall assist him in his duties.

§4.2Composition

§4.2.1. The cabinet of the Student Body President shall consist of the following:

1. Chief of staff

2. Attorney General

3. Class Officers

4. Special Committees (See Art. III, Sec. III, Par. 1, Part E)

§4.3.Dismissal

§4.3.1. All appointed positions within the cabinet, excluding appointed class officers, may be dismissed at the discretion of the Student Body President.

CHAPTER 5. Cabinet of the Student Body Internal Vice President

§5.1. The Cabinet of the Student Body Internal Vice President shall operate according to the guidelines laid out in §3.4 of the Student Senate Bylaws

CHAPTER 6. Cabinet of the Student Body External Vice President.

§6.1. Establishment

§6.1.1. The Cabinet shall serve to assist the Student Body External Vice President in all his duties

§6.2. Composition

The Cabinet of the Student Body External Vice President shall consist of the following:

1. Chief of Staff

2. Student Government Press Secretary and Communications Director

3. Assistant Communications Director

4. Student Government Webmaster

5. Other cabinet members (up to seven), with responsibilities to be determined by the Student Body External Vice President

§6.3. Qualifications

§6.3.1. The Cabinet of the Student Body External Vice President shall:

§6.3.1.1. Have at least a 2.5 cumulative grade point average at the time of his appointment, unless a first semester freshman or transfer student

§6.3.1.2. Attend Baylor University, the Waco, Texas campus, as defined by proof of residence and location of final exams, throughout his term;

§6.3.1.3. Be a full-time student as defined by his respective school or college throughout his term; and

§6.3.1.4. Be in good standing as defined by the Dean of Student Judicial Affairs at the time of his appointment and throughout his term.

§6.3.2. The Student Government Press Secretary and Public Relations Director and the Student Government Webmaster shall be subject to further qualifications, as defined later within this document.

§6.4. Dismissal

§6.4.1. All appointed positions within the cabinet may be dismissed at the discretion of the Student Body External Vice President, in consultation with the other Student Body Officers. This rule shall not apply to the Chief of Staff to the Student Body External Vice President, who may be dismissed without consultation.

CHAPTER 7. Chief of Staff to the Student Body President

§7.1 Establishment

§7.1.1The Student Body President, upon election, will appoint a Chief of Staff.

§7.2 Qualifications

§7.2.1. The Chief of Staff to the Student Body President shall:

§7.2.1.1. Have at least a 2.5 cumulative grade point average at the time of his appointment

§7.2.1.2. Attend Baylor University, the Waco, Texas campus, as defined by proof of residence and location of final exams, throughout his term;

§7.2.1.3. Be a full-time student as defined by his respective school or college throughout his term; and

§7.2.1.4. Be in good standing as defined by the Dean of Student Judicial Affairs at the time of his appointment and throughout his term.

§7.3. Duties

§7.3.1. The Chief of Staff will assist the Student Body President with the daily operations and communications of the Executive Branch of Student Government.

§7.3.2. The Chief of Staff will aid the Student Body President, Class Officers, and Ad-Hoc Committees with the organization and planning of projects, events, and programs designed for the betterment of the Baylor University Student Body and the University as a whole.

§7.3.3. The Chief of Staff will meet regularly with the Student Body President and Class Officers.

§7.3.4. The Chief of Staff will be the sole individual permitted to comment on behalf of the Student Body President on Student Government matters when he is unavailable.

Chapter 8. Class Officers

§8.1. Composition

The class officers for each current class shall consist of the following positions:

§8.1.1. Class President

§8.1.2. Class Vice President

§8.1.3. Class Secretary/Treasurer

§8.2. The class officers shall regularly meet with the following parties:

§8.2.1. The other class officers of their respective class

§8.2.2. The Student Body President and his chief of staff

§8.2.3. The class officers shall attend at least two senate meetings per semester

§8.3. Absences

§8.3.1. The class officers shall miss no more than three class officer meetings per semester

§8.3.2. Absences may be excused at the discretion of the Student Body President or their Chief of Staff, if a written excuse is delivered within 48 hours of the meeting.

§8.4. Duties

§8.4.1. If an opening arises in a senate seat of the corresponding class, the class officers shall be responsible for bringing a candidate for the position to senate for confirmation

§8.4.2. The class officers shall have certain duties, according to their class, and as follows:

Freshmen Class Officers shall help with the Homecoming Festivities

Sophomore Class Officers shall organize the Housing Fair

Junior Class Officers shall organize the President’s Roundtable

Senior Class Officers shall help with the Senior Class Gift

CHAPTER 9. Attorney General.

§9.1. Establishment.

§9.1.1. The Attorney General shall be appointed by the Student Body President, subject to majority approval of the Senate.

§9.2. Qualifications.

§9.2.1. The Attorney General shall:

§9.2.1.1. Have at least forty-five (45) semester hours at the time of his appointment;

§9.2.1.2. Have at least a 2.5 cumulative grade point average at the time of his appointment;

§9.2.1.3. Attend Baylor University, the Waco, Texas campus, as defined by proof of residence and location of final exams, throughout his term;

§9.2.1.4. Be a full-time student as defined by his respective school or college throughout his term; and

§9.2.1.5. Be in good standing as defined by the Dean of Student Judicial Affairs at the time of his appointment and throughout his term.

§9.3. Duties.

§9.3.1. The Attorney General shall:

§9.3.1.1. Ensure the proper enforcement of all senatorial allocations by: (a) requesting receipts of organizations to which funds have been allocated; (b) otherwise investigating expenditures in breach of an allocation; and (c) bringing suit in Student Court on behalf of Student Government against an organization in breach of the terms of an allocation.

§9.3.1.2. Represent Student Government as an organization before all judicial bodies created by the student body, its representatives, and the university; and

§9.3.1.3. Advise the Student Body President concerning constitutional execution of all legislation passed by the Senate.

§9.3.1.4. Oversee the disbursement of monies from the Student Government Allocation Fund

CHAPTER 10: Student Government Webmaster.

§10.1. Establishment.

§ 10.1.1. The Student Government Webmaster shall be jointly appointed by the Student Body Officers, subject to majority approval of the Senate.[PS2]

§10.2. Qualifications.

§10.2.1. The Student Government Webmaster shall:

§10.2.1.1. Have at least thirty (30) semester hours at the time of their appointment;

§10.2.1.2. Have at least a 2.5 cumulative grade point average at the time of his appointment;

§10.2.1.3. Attend Baylor University, the Waco, Texas campus, as defined by proof of residence and location of final exams throughout their term;

§10.2.1.4. Be a full-time student as defined by their respective school or college throughout his term; and

§10.2.1.5. Be in good standing as defined by the Dean of Student Judicial Affairs at the time of his appointment and throughout his term.

§10.2.1.6. Have demonstrated proficiency in creating and maintaining websites;

§10.3. Duties.

§10.3.1. The Student Government Webmaster shall:

§10.3.1.1. Be responsible for the development, management, and maintenance of the technological resources used by Student Government, including (but not limited to) the Baylor.edu/SG website and aid in other Student Government technological needs.

§10.3.1.2. Work with the Student Body Officers and Press Secretary to develop the (Baylor.edu/SG) website for use by Student Government as an effective Public Relations tool;

§10.3.1.3. Make recommendations for maintenance, further development, and additions to the technological assets of Student Government including but not limited to the (Baylor.edu/SG) website and other technological equipment and resources of Student Government;

§10.3.1.4. Be required to facilitate in conjunction with the Electoral Commissioner the technological needs for the Student Government spring and fall elections;

§10.3.1.5. Be required to meet with the Electoral Commissioner no less than two weeks prior to said elections, at which time he or she will be presented with all necessary information about the positions and candidates to be voted on in the election;

§10.3.1.6. Be required to update and maintain the Student Government website which includes but is not limited to: government news, pending and passed legislation, and current Student Government member profiles;

§10.3.1.7. Be responsible for setting up and coordinating two meetings every semester with the relevant members of Student Government.

CHAPTER 11: Student Government Press Secretary and Communications Director

§11.1. Establishment.

[PS3]§11.1.1. The Student Government Press Secretary shall be appointed by the Student Body External Vice President, with input from other Student Body Officers, subject to majority approval of the Senate.

§11.2. Qualifications.

§11.2.1. The Press Secretary shall:

§11.2.1.1 Have at least thirty (30) semester hours at the time of their appointment;

§11.2.1.2. Have at least a 2.5 cumulative grade point average at the time of their appointment;

§11.2.1.3. Attend Baylor University, the Waco, Texas campus, as defined by proof of residence and location of final exams, throughout their term;

§11.2.1.4. Be a full-time student as defined by his respective school or college throughout their term; and

§11.2.1.5. Be in good standing as defined by the Dean of Student Judicial Affairs at the time of their appointment and throughout their term.

§11.3. Duties.

§11.3.1. The Press Secretary shall:

§11.3.1.1. Be responsible for creating and coordinating all public relations activities of Student Government including but not limited to: (a) overseeing all content on the Student Government website; (b) coordinating the coverage of Student Government issues and projects in the Lariat; (c) preparing the Student Government section on the Baylor Horizon each week; and (d) maintaining the front display window of the Student Government Office.

§11.3.1.2. Prepare news releases, when necessary, outlining the activities of Student Government to be posted on the website, The Baylor Lariat and other news outlets.

§11.3.1.3. Be proactive in developing public relations and advertising initiatives to raise the general awareness of the Baylor University student body about Student Government and its activities.

§11.3.1.4. Work with student groups that have received money from the Student Government Allocation Fund to make sure that the Branding Requirements are followed.

Chapter 12: Assistant Communications Director

§12.1. Establishment

§12.1.1. The Assistant Communications Director shall be appointed by the Student Body External Vice President, with input from other Student Body Officers, subject to majority approval of the Senate.

§12.2. Qualifications

§12.2.1. The Assistant Communications Director shall meet all the same qualifications as the Communications Director

§12.3. Duties

§12.3.1. The Assistant Communications Director shall assist the Communications Director with their duties as needed.

Chapter 13: Executive Branch Membership