Executive Assistant, Health Justice Australia

Position title / Executive Assistant
Position reports to / CEO, Health Justice Australia
Employment status / 2 year contract
Hours / Full time
Salary / $70-80,000 PA depending on skills and experience, plus 9.5% superannuation and generous salary packaging options[1]
Location / Sydney
Closing date / 5:30pm 8 December 2017; interviews likely to be held 14 December
To apply for this position / Applications are to be emailed to with ‘Executive Assistant, Health Justice Australia’ in the subject line. Applications should comprise a letter outlining skills and experience against the roles and responsibilities and any relevant key skills and competencies; and a brief CV (3 page max).
For further information / To discuss this position, contact Tessa Boyd-Caine, CEO on 02 8316 0516;

About health justice partnerships

In a given year, more than one in five people in Australia will experience three or more legal needs. Many of them are some of the most vulnerable and marginalised people in our community, making them hard to reach. And they are far more likely to raise their legal needs with a trusted health professional like a GP, community nurse or social worker, than with a lawyer.

That’s why, since 2012, health and legal organisations have been building collaborations, called health justice partnerships, to improve their responsiveness and effectiveness in meeting health and legal needs in Australia. Adding a lawyer to the healthcare team means that healthcare professionals are more able to spot a legal problem and have someone nearby who can solve it. Because legal problems can affect health, this means patients get better, more holistic healthcare. Working together, lawyers and health workers can better identify and respond to their clients’ legal and social needs, helping to prevent existing problems from reaching crisis point.

About Health Justice Australia

Health Justice Australia is the national centre for health justice partnerships, supporting the expansion and effectiveness of health justice partnerships through:

  • Research and evaluation;
  • Developing resources to support practitioners working in partnership; and
  • Advocating policy solutions informed by the experiences of communities using health justice partnerships, and the professionals who support them, to secure long-term, systemic reforms.

A small organisation with ambitious aims, Health Justice Australia works to improve the health and justice outcomes of some of Australia’s most vulnerable communities. Established as a national charity in 2016 through founding support from the Clayton Utz Foundation and Justice Connect, we have now secured funding from the Paul Ramsay Foundation to enable us to demonstrate the extent and effectiveness of health justice partnerships across Australia.

About this position

We are now looking for a highly motivated Executive Assistant with a demonstrated capacity to work collaboratively, as we work to improve health and justice outcomes through partnership. The Executive Assistant supports the functions and activities of our newly-established organisation, as it grows from its start-up phase. The role encompasses a broad range of responsibilities, including office management and business support of Health Justice Australia’s strategic priorities.

Roles and responsibilities

  1. Executive support including scheduling and coordination of meetings; minute taking; preparation of reports; diary management; travel bookings.
  2. Administers governance processes, including scheduling and reporting to Board and advisory meetings.
  3. Coordinates reporting and other deadlines internally and externally, including meeting compliance obligations and reporting to funders.
  4. Identifies the administrative and operational needs of the organisation; and develops and implements the systems, processes and procedures to meet these needs, including contact management and ICT systems.
  5. Monitors financial reports and makes recommendations about budget expenditure and savings.
  6. Manages events including venue logistics, registration processes and corresponding with speakers and other participants to ensure clarity of briefings about the event.
  7. Undertakes reception duties, as needed.
  8. Provides a trusted and effective conduit of information internally and between the organisation and external stakeholders.

Key skills and competencies

Some or all of the following are needed to perform work at this level:

  1. Capacity for high level administrative support, exercising high levels of judgment, initiative, confidentiality and sensitivity in performance of work.
  2. Sound knowledge of work activities and procedures of the organisation and opportunities to improve them.
  3. Highly accomplished computing skills, including basic operating systems (Word, Excel, Outlook, PowerPoint) and capacity to identify and implement new technologies to improve organisational effectiveness and efficiency.
  4. Shows initiative and has the ability to work autonomously with minimal supervision.
  5. Knowledge of the organisation's policies, activities, functions and values.
  6. Strong communication skills, both verbal and written.
  7. Highly developed organisational skills.
  8. A high level of interpersonal skills in dealing with internal and external stakeholders.
  9. Ability to exercise discretion and individual judgement.
  10. Demonstrates a ‘can do’ attitude.
  11. Consistently develops effective working relationships with colleagues.
  12. Accepts and assimilates feedback to improve performance.
  13. Collaborates well with others on a team and across areas of the organisation.
  14. Minimum experience of 3 years in a similar role.

Organisational relationships

  • Supervised by the CEO
  • May supervise volunteers or interns

[1] As a Public Benevolent Institution, Health Justice Australia is able to offer staff generous salary packaging options. The tax savings for a staff member choosing to take full advantage of the salary packaging option mean that their take home salary is more than it would be without access to salary packaging.