Evans Jr. High School Promise Council Meeting
March 6, 2014
Peggy Miles, Chair EJHS Promise Council
Brook Yarbrough, Vice-Chair
Mary Jo Murphy, Secretary
Gina Mandros, Treasurer and United Way
Jourdan Bellgardt, Big Brothers Big Sisters
Kelly Schwamberger, Resource Room Chair
Vincent Turner, EJHS Principal
Jen Stroyan, EJHS 6th Grade
Brook Yarbrough, Vice Chair, and Eastview Christian Church
Kathryn Rabolt, EJHS Gateway to Tech
Taunia Leffler, Promise Council Big Table President
Minutes: Distributed meetings notes from February; all approved. No corrections or additions
Treasurer’s Report:Gina Mandros reported our current cash balance is $1,490 which includes Holiday donations and expenses paid out.
Kelly reported on the February Food, Hygiene, Household cleaner baskets: 5 families picked up; others picked up during the week. Reminder call may have been made too soon, and there was no school day of pick-up which may have been cause for low number of pick-ups. Next month we suggest having office secretaries call the day before. High School students were a “no show” – again this could be because there was no school on February 18. All 5 that picked up were within the first 15 minutes of 3:30-5:30 timeframe. Kelly suggested considering a shorter time for pick-up since all families arrived by 4 p.m. It was also suggested that all food items get used up / distributed by end of school year.
Kelly reported on our family needs list, 11 families requested food. We need to provide for the March pick up, and are lacking in breakfast items. A motion was made by Taunia Leffler and Seconded by Peggy Miles to provide $75 from Treasury for Kelly to purchase items needed. Additional household and hygiene items will be needed; Kelly will get a list to Taunia to send out Sign-up Genius.
Gina - Food Bank List: an update is available. It was suggested that a list be placed near the Promise Council Cards (near entrance of EJHS), and also place Food Bank List in the food baskets.
1. Committee Reports:
Mentoring – Jourdan Bellgardt, BBBS:
- 1 female volunteer waiting for match; Jen Stroyan has a student to refer
- 2 male volunteers pending; 1 may be assigned to another school
- Match last month – good introduction date; student will be in high school next year and has expressed an interest in continuing school based connection.
Communication Plan / Website: Kelly will handle future updates. As Minutes are completed, we can send to Kelly to load on website. Photos can be added.
Resource Room: Kathryn reported for Jenn Giermann on clothing – several requests from families for summer clothing. Need some assistance getting clothing organized; currently on shelves – need to get specific bins with labels of contents and sizing. Jen Stroyan suggested having girls in Tutorial sort. Gina suggested soliciting help from YMCA Volunteers group-RSVP. On February 12, high school students, and several members of the EJHS Promise Council organized the clothing room by gender / type / size.
Kelly agreed to purchase bins. A Motion to budget $100 for Kelly to purchase bins was made by Taunia Leffler and Seconded by Peggy Miles.
Food: Next pick up is Tuesday, March 18. Plan for 5 high school student volunteers to arrive after they get out of school to assemble boxes for pick-up. Pick-up time is 3:30.
2. Translator need
Jen’s Team needs a translator for 6th Grade Orientation parent meeting coming up April 24th 6 p.m. BBBS, Promise Council and United Way have contacts. Kelly suggested having 3-4 translators on a list we could call on for assistance as needed.
Jen reported last year 20-25 parents needed translators. Taunia suggested considering a separate room for a presentation in Spanish.
3. Lock-in EJHS Girls
Jen reported on the 1st EJHS Girls Lock-in held in February; kids were after school until 10 p.m. on a Friday. There was a $3.00 charge for dinner. Would like to request assistance from PC and/or PTO next year. What several students liked: “made new friends, both kids and teachers.”
Next PC Meeting: 4:00 Thursday, April 3 – Evans JHS, Conference Room 1199
Submitted by: Mary Jo Murphy
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