EVAA Fastpitch Softball Board
Meeting Minutes
November 13, 2011
Present: Donna Luciano,Craig Christianson, Cory Larson, Tom Berry, Brad Eilts, Dale Dose, Joel Ruf, Andrew Julian, Sonja Roe, Shauna Christian, Kent Nack, Christa Hartig
Absent:Tracy McCoy, Denise Sjostrom, Mark Hall, Steve Crenshaw, Victoria Villelli
6:30: Meeting called to order
October 9, 2011 meeting minutes approved---Joel motioned to approve minutes, Sonja seconded the motion
Budget: Cory has been working on budget and went over numbers for the group. The budget is due in December. Tom motioned to approve the budget. Kent seconded the motion.
New Website: The new website is up and running, looks great. We will continue to add and improve our site.
Mission Statement Review: As was discussed in the October meeting, the group agreed to revise the mission statement. Tom Berry did a lot of research on other associations mission statements and began working on a mission statement for us. Tom will e-mail us his ideas for us to give more feedback. Will review next meeting.
Bylaws Revision: Last month it was agreed upon that we will change the total member number to twenty members. Not everyone had a chance to review bylaws so we will discuss next meeting.
Softball Scholarship: Reviewed the requirements for person eligible for the scholarship. It needs to be a senior and someone who has been a part of the program. The group also felt it was important for the recipient to have volunteered in the program. This was reviewed and approved for the foundation.
Apple Valley Athletic Association: The director of VAA approached Donna to discuss EVAA and VAA merging. Donna brought it up to the board for discussion. The board mutually agreed that it would be tough to create synergy and would be a lot more complicated than it might seem.
Fundraising: Dale—no updates.
JV Field: The JV Field is currently not covered. Looking into cost for covering it. Dale will try to provide some numbers. Also, Christa will have husband (who is on baseball board) ask how they covered some fields last year.
Board Positions: Vacant positions include: in-house coordinator, traveling coordinator and EVAA liason.
Winter Clinics: There currently are 51 girls registered. Seems to be going well.
Future Meeting Dates:
Dec.11
Jan. 8
Feb. 12
Mar. 11
April 8
May 13
June 10
July TBD
Aug. 12
New Business:
Joel motioned for Mike Roby to join the board. Craig seconded the motion. Welcome Mike!
Donna made motion to adjourn meeting
Next board meeting: Sunday December 11, 2011