UVAC APPRENTICESHIP SUPPORT SCHEDULE Spring 2018
TABLE A. EVENT PROGRAMME BY DATE (for a list of EVENTS BY TOPIC and the detailed content of each webinar click here)
/Topic / To book click date /
J a n u a r y
RoATP / PREPARING FOR THE ESFA RoATP COMPLIANCE VISIT / 18 January 11.30 – 12.30
F e b r u a r y
New Provider Briefing / ESFA/UVAC NEW PROVIDER WORKSHOP, London Southbank University
Deadline for booking is Friday 26 January 2018 – PLEASE SEE FULL EVENT LISTING / 1 February 10.00 – 4.00
Quality / GOOD PRACTICE - COURSE APPROVAL AND VALIDATION PROCESSES / 12 February 9.30 – 10.30
Costing & Pricing / A PRACTICAL GUIDE TO COSTING AND PRICING AN APPRENTICESHIP / 15 February 3.30 – 4.30
ILR & Data Management / A PRACTICAL GUIDE TO MAKING HESA/ILR DATA RETURNS – USING THE ILR
VALIDATION TOOLS / 23 February 9.30 – 10.30
ILR & Data Management / A PRACTICAL GUIDE TO THE GENERAL DATA PROTECTION REGULATIONS - IMPACT
AND IMPLICATIONS / 26 February 3.00 – 4.30
M a r c h
Subcontracting / BACK TO BASICS - A PRACTICAL GUIDE TO MANAGING SUBCONTRACTING AND USING THE UVAC SUBCONTRACTING and EPA CONTRACT TEMPLATES / 1 March 9.30 – 11.00
Apprenticeship Documentation & Templates / A PRACTICAL GUIDE TO APPRENTICE ASSESSMENT, THE TRI-PARTITE REVIEW AND THE COMMITMENT STATEMENT TEMPLATE / 14 March 9.30 – 11.00
Apprenticeship Service / WORKING WITH THE APPRENTICESHIP SERVICE THE END TO END VIEW - FROM SETUP TO PAYMENT / 19 March 9.30-11.00
ILR & Data Management / A PRACTICAL GUIDE TO MAKING HESA/ILR DATA RETURNS – UNDERSTANDING
THE ILR ERROR REPORTS AND FIXING THE ERRORS / 26 March 9.30 – 11.00
A p r i l
Managing an ESFA Contract / A PRACTICAL GUIDE TO MANAGING AN ESFA ALLOCATION & PREPARING FOR PERFORMANCE MANAGEMENT POINTS - - For HEIs with an ESFA ITT allocation / 9 April 9.30-10.30
ESFA Performance Management & Funding Rules
/2018 TO 2019 FUNDING & PERFORMANCE MANAGEMENT RULES‘WHATS NEW’ UPDATE SESSION
/ 13 April 9.30 – 10.30ESFA Performance Management & Funding Rules
/2018 TO 2019 FUNDING & PERFORMANCE MANAGEMENT RULES DEEP DIVE SESSION FOR NEW PROVIDERS
/ 13 April 2.00 – 3.30Apprenticeship Documentation
/A PRACTICAL GUIDE TO APPRENTICESHIP PROGRAMME DOCUMENTATION - end to end
/ 16 April 9.30 – 11.00Webinars planned but not yet scheduled
ESFA Performance Management & Funding Rules / GUIDANCE ON THE 10% TRANSFER OF FUNDS FOR LEVY PAYERS / TBC – January/February
The Evidence Pack & Audit / AUDIT READY - A PRACTICAL GUIDE TO COLLECTING, COLLATING & MANAGING
EVIDENCE / TBC – February
RoATP
/PREPARING FOR THE ANNUAL ROATP REFRESH APPLICATIONS
/ TBC – January/FebruaryILR & Data Management / ILR FIELD BY FIELD WORKSHOP / TBC - March
TABLE B. EVENT PROGRAMME BY TOPIC (for a list of EVENTS BY DATE click here)
/TOPIC / Content / To book – click date /
Subcontracting / A PRACTICAL GUIDE TO SUBCONTRACTING AND THE UVAC SUBCONTRACT and EPA CONTRACT TEMPLATES
· Policy and rules – general principles and mandatory requirements for subcontracting any element of delivery:
o Subcontracting to employers and employer providers
o End-Point Assessment organisations
o Subcontracting out degree apprenticeship delivery
· Subcontracting purpose, ESFA rules, and the RoATP / List of Declared Subcontractors
· Subcontractor management good practice
o Identifying and Managing Risk
o General rules and circumstances
· Subcontractor Template and EPA Subcontractor Templates / 1 March 9.30 – 11.00
ESFA Performance Management & Funding Rules 2018 to 2019 / A BACK TO BASICS GUIDE TO THE ESFA FUNDING RULES 2018 TO 2019
· Purpose and importance of the ESFA Funding Rules
· How to use the funding rules document suite
· Key rules:
o Eligibility for funding
o Change of circumstance
o Documentation & evidence requirements
· New rules for 2018
o NEW – Transfer of 10 % levy funds to other employers
o Provider
o Employer
o Employer/ provider / 13 April 2.00 – 3.30
ESFA Performance Management & Funding Rules 2018 to 2019 / AN OVERVIEW OF NEW RULES INCLUDED IN THE ESFA FUNDING RULES 2018 TO 2019 – UPDATE SESSION
· New rules for 2018
o Provider
o Employer
o Employer/ provider / 13 April 9.30 – 10.30
Performance Management / A PRACTICAL GUIDE TO MANAGING AN ESFA ALLOCATION & PREPARING FOR PERFORMANCE MANAGEMENT POINTS - For HEIs with an ESFA ITT allocation
· Purpose and process - how and why ESFA performance manage provision and funding
· Technical funding guidance - earning calculations and payment processes
· Performance management cycle and timetable
· Payments and earnings for levy and non-levy apprenticeships
· Typical issues: Over and underperforming – actions
· Management processes and accountabilities good practice
· Performance Management Points - Process, timelines and parameters
· Developing the required supporting evidence, pipeline and business cases / 9 April 9.30-11.00
The Apprenticeship Service / WORKING WITH THE APPRENTICESHIP SERVICE THE END TO END VIEW - FROM SETUP TO PAYMENT
· End to end process overview on how the Apprenticeship Service online account operates from employer registration to apprentice completion including the 10% transfer of funds
· employer view - digital account set up processes including setting up access for other staff, selecting providers and wider reporting
· Clarity on employer to provider commissioning / accepting process
· Payment processes, rules and guidance to ensure prompt payments / 19 March 9.30-11.00
RoATP / A PRACTICAL GUIDE TO PREPARING FOR RoATP COMPLIANCE REVIEW VISITS
· Purpose
· The Compliance Framework - general principles, criteria and evidence
· The visit and process
· Preparation for the visit – internal compliance review checklist
· Compliance management good practice
o Identifying and managing risk
o governance and review / 18 January 11.30 – 12.30
ESFA/UVAC NEW PROVIDER WORKSHOP / This event is the gateway briefing session for all HEIs who will be delivering apprenticeships FOR THE FIRST TIME from January 2018. Run by ESFA and UVAC, the session will advise all new ESFA apprenticeship providers how the apprenticeship programme must operate. NEW providers will receive an invite direct from the ESFA.
For HEIs who are ALREADY delivering apprenticeships you will have attended one of these sessions in 2017 so you do not need to attend. However you are welcome to register any staff who you think would find this event useful – deadline for booking is Friday 26 January 2018.
This event will include input on:
1. Subcontracting
2. The HESA/ILR return
3. Performance management
4.Funding and payments
5. Eligibility and key funding rules
6. Intervention and compliance
7. Role of the SFA provider management team / 1 February 10.00 – 4.00
Quality / A PRACTICAL GUIDE TO DEGREE / COURSE APPROVAL AND VALIDATION AS PART OF AN APPRENTICESHIP
Reviewing the emerging processes and timelines in place to support validation and revalidation of existing and new provision as part of an apprenticeship
· Where existing processes, documentation and information need to be expanded to support apprenticeships
· Useful documentation and requirements to include in approval or validation submissions to support other apprenticeship processes evidence
· Emerging examples and good practice / 12 February 9.30 – 10.30
Costing & Pricing / A PRACTICAL GUIDE TO COSTING AND PRICING AN APPRENTICESHIP
An overview of cost models for assessing and setting costs for apprenticeship delivery as part of pricing for delivery to employers or delivery as an employer provider to HEI’s own staff:
· Funding rules and evidence requirements
· Costing criteria and eligible/ ineligible costs
· Costing and evidence requirements for HEIs delivering to their staff as employer providers
· Pricing strategies for apprenticeship delivery - emerging HEI examples and good practice / 15 February 3.30 – 4.30
Apprenticeship Documentation & Templates / A PRACTICAL GUIDE TO APPRENTICESHIP PROGRAMME DOCUMENTATION - end to end
Following a typical learner journey and confirming the list of documents, declarations and electronic evidence needed and their purpose/ benefit
· Emerging examples and good practice for the Commitment Statement, Contract for Services with employers, Initial Organisation and Apprentice Needs Assessments,
· Common issues and queries
· Ensuring documentation supports the evidence / 16 April 9.30 – 11.00
Apprenticeship Documentation & Templates / A PRACTICAL GUIDE TO APPRENTICE ASSESSMENT, TRI-PARTITE REVIEWS AND THE COMMITMENT STATEMENT TEMPLATE
· A summary of the rules, documentation and evidence relating to employer and apprentice reviews
· System, documentation, staffing and management requirements and implications
· Emerging good practice and examples including the Tri-Partite Reviews
· Common issues and queries
· Evidence collection
· Example HEI review process cycles, documentation and lessons learned / 14 March 9.30 – 11.00
ILR & Data Management / A PRACTICAL GUIDE TO MAKING HESA/ILR DATA RETURNS – VALIDATION TOOLS
· An overview of ESFA data collection and HESA processes
· Collection and submission rules and timetable
· Good practice tools including:
o The short-form ILR, the HESA ILR tool
o using PDSAT, FIS and other tools
o Error reporting and resolution / 23 February 9.30 – 10.30
ILR & Data Management / A PRACTICAL GUIDE TO MAKING HESA/ILR DATA RETURNS - USING THE ILR REPORTS AND FIXING COMMON ERRORS
· An overview of ESFA data collection and HESA processes
· An overview of the DSAT, FIS and other tools available on the hub
· Understanding the reports
o overview of the available reports, their purpose and use
o typical errors generated, and action needed to resolve
o good practice process for use and timing of report production as part of the monthly cycle / 26 March 9.30 – 11.00
ILR & Data Management / A PRACTICAL GUIDE TO THE GENERAL DATA PROTECTION REGULATIONS 2018 - IMPACT AND IMPLICATIONS
This webinar offers a summary of the GDP regulations and their impact to help HEIs understand where the regulations are likely to impact their apprenticeship delivery. It is not intended to form any kind of formal legal advice.
· aim and purpose of the regulations and implications for non-compliance and breach
· legal obligations for data controllers and data processors
· Definitions: “special categories of personal data”, lawful processing conditions, consent & individual rights, accountability & Governance, security
· Implications and actions for apprenticeship delivery: Policies, Documentation, Declarations and signatures, Record keeping / 26 February 3.00 – 4.30
FORWARD LOOK – EVENTS PLANNED BUT NOT YET SCHEDULED
RoATP / RoATP ‘REFRESH’ APPLICATIONS
For Those Who Were Registered for the first time in March or May 2017
· Understanding the application sections
· Typical fail points, common errors, and good practice / WEBINAR & SURGERY SESSIONS
TBC pending announcements on how content and approach to the refresh.
The Evidence Pack & Audit / AUDIT READY - A PRACTICAL GUIDE TO COLLECTING, COLLATING AND MANAGING EVIDENCE
· Policy and rules – general principles and requirements for evidence collation and storage
· Audit - Purpose, framework, ESFA requirements,
· Using evidence:
o Identifying and Managing Risk
o General rules and circumstances
o Skills gaps and training needs
· Evidence checklist and self-assessment tools
· Preparing for Audit / WEBINAR
TBC pending clarity on the audit regime and arrangements between HEFCE and ESFA
Quality / QUALITY ASSURANCE AND APPRENTICESHIPS
· latest on QA arrangements for apprenticeship and the implications and impact from the launch of the Office for Students / WEBINAR
TBC pending launch of the Office for Students
For queries contact Rebecca Rhodes on 07720 888 149 Page 1 of 1