Appendix M
Equipment Requirements
1. The solution provided must be able to meet, or be able to be adapted to meet accessibility requirements for people with disabilities such as, but not limited to visual and manual dexterity impairments
2. The Selected Contractor shall ensure that all equipment:
2.1. is new. A “new” item is one which will be used first by the Office of Administration after it is manufactured or produced. Used, remanufactured or reconditioned items are not acceptable. This clause shall not be construed to prohibit the Selected Contractor from offering goods, supplies, equipment materials, or printing with recycled content, provided the item is new.
2.2. is compatible with the workstation and server operating systems specified in the ITBs.
2.3. has a common user interface.
2.4. allows its printed output pages to be copied, scanned, faxed, or overprinted immediately with no damage to original.
2.5. supports job queuing.
2.6. uses Postscript and PCL or all in one driver page description languages
2.7. is Energy Star compliant.
2.8. does not emit ozone in excess of 0.02 mg/m3
2.9. does not emit dust in excess of 0.25 mg/m3
2.10. does not emit styrene in excess of 0.11 mg/m3
2.11. can deliver the first page from Standby Mode in 40 seconds or less.
3. The Selected Contractor shall provide the capability for users to print on:
3.1. 8.5 x 11 inch paper.
3.2. 8.5 x 14 inch paper.
3.3. 11 x 17 inch paper.
3.4. 36” wide inkjet rolled paper.
3.5. 36” wide coated rolled paper.
3.6. 42” wide coated paper
3.7. envelopes.
3.8. paper labels.
3.9. card stock.
4. The Selected Contractor shall provide the capability for users to:
4.1. print and copy in black and white.
4.2. receive duplex printouts and copies as a default on all equipment that has a duplex capability.
4.3. override the duplex setting to receive single-side printouts and copies.
4.4. print in color.
4.5. schedule print jobs.
4.6. cancel print jobs that they created from their computers or from the equipment itself.
4.7. ensure all pages are received when resuming printing after paper-jams.
4.8. print to all installed equipment without installing additional application software on the users' computers or servers.
4.9. enter a code at the device to begin printing to protect the information that was printed.
4.10. copy paper documents.
4.11. copy in color.
4.12. fax paper documents and receive confirmation of transmission.
4.13. fax with programmable distribution lists.
4.14. scan paper documents to a PDF and email them to one or more email addresses without additional software requirements on servers or end user devices.
4.15. scan paper documents to a PDF and store them in network locations without additional software requirements on servers or end user devices.
4.16. scan in color.
5. The Selected Contractor shall provide the capability for users to:
5.1. choose printers from user-friendly interface that provides printer location information.
5.2. receive printouts that are stuffed into envelopes at a minimum of two different devices within the Office of Administration.
5.3. coordinate page printing with envelope printing such that the proper page is stuffed into the appropriate envelope.
5.4. print online content from mobile devices efficiently.
6. The Selected Contractor shall provide a solution that includes the capability for:
6.1. automatic document feeding.
6.2. collating and stapling.
6.3. 3-hole punching.
6.4. A high capacity input tray or drawer
6.5. internal memory.
6.6. internal storage.
6.7. print drivers compatible with SAP.
7. The Selected Contractor shall ensure that network compatible equipment provides
7.1. Ethernet 100mbs full duplex connections.
7.2. an internal NIC card
7.3. static IP assignment.
7.4. IPv6 compatibility.
8. The Selected Contractor shall ensure that all equipment:
8.1. provides 600 by 600 dpi minimum print quality.
8.2. with color capability provides 600 by 600 dpi minimum color print quality.
8.3. with copying capability provides 600 by 600 dpi minimum copy quality.
8.4. with color copying capability provides 600 by 600 dpi minimum copy quality.
8.5. with scanning capability provides 600 dpi minimum scan resolution.
8.6. with copying capability provides a reduction/enlargement range of 25-400%.
8.7. with scanning capability can provide .pdf format.
8.8. with scanning capability can provide .jpg format.
8.9. with scanning capability can provide Tiff 6.0 format using CCITT Group 4 compression.
8.10. with color capability automatically uses the most cost effective method for black-and-white or color.
9. The Selected Contractor shall provide a solution that includes the capability for users to:
9.1. use the equipment with automated workflow applications.
9.2. print, fax, and scan using the version of Microsoft Windows and Microsoft Office that are established as current enterprise standards in the ITBs.
9.3. print from mobile devices and use a "print anywhere" function.
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