Environment Health & Safety Directors

UNIVERSITY OF CALIFORNIA

ENVIRONMENT HEALTH & SAFETY DIRECTORS

MEETING MINUTES: June 25, 2010

TIME / 10-11:30 AM / LOCATION / ReadyTalk 1.866.740.1260, meeting 9870170#
Attendees:
Jill Parker D) Kevin Creed(M) Brian Oatman(ANR) Buddy Morris(SC-CH)
Bob Lawson(DMC) James Gibson(LA) Pamela Lombardo(SB) Garry Mac Pherson(SD)
Doug Fleming(LBNL) Tony Garvin(OP) Bob Eaton(SF) Erike Young(OP)
Dick Sun(I) Marc Gomez(I) Grace Crickette(OP) Jerrold Bushberg(DMC)
Larry Wong(OP) Luanna Putney(OP) Russell Vernon(R) Chuck Gray(R)
Alma Valencia for Freiberg(B) Andrew Majewski for Parker (D)
Janine Crocker, Scribe
Members Not Present:
Mark Freiberg(B-Valencia) Jill Parker (D-Majewski)
Locations Not Represented:
ITEM # / TOPIC / NOTES/ACTION ITEMS
1 / Meeting called to order / 10:05 AM
2 / San Diego interim appointee Garry Mac Pherson
·  Self introduction / 33 years with San Diego County. Less than 1 year with UCSD. Appointed Fire/Life Safety Director; subsequently appointed interim EHS Director. UCSD plans national recruitment for the EHS Director position later in the year.
3 / Strategic Objectives status update
·  Questions or comments / Academic Senate: Faculty Welfare Committee very desirous of engagement: consistency in systemwide policies, training.
4 / Cap and Trade- update / George Getgen, Facilities, taking the lead and
CFO is aware of issue but focus appears to be on facilities issues, not operational compliance and cost issues.
Risk Services expects some involvement concerning the financial and regulatory risk.
5 / Value Engineering update
·  Best Practices Bulletin: Eye wash/shower drains
·  New Assoc Director- Design & Construction Policy: Chris Hornbeck. Announcement included EHS Directors at direction of Patrick Lenz. / Creed is ready to finalize. Needs implementation guidelines.
Meeting with Crickette, Young TBD.
6 / Minors in Labs- update systemwide policy
·  Review feedback
·  Laboratory specific concerns
·  Chemical
·  Biological
·  Radiation
·  Exemption approval
·  Who should approve; at what level? / Young:
General discussion resulted in consensus that attempting to refine common denominators reduces effectiveness. Campus may further restrict beyond systemwide policy; individual campus implementation will vary.
Garvin- UC is better served by a prescriptive policy.
Young will use UCD training language; redistribute for comments.
General discussion. Agreed that Department Head is responsible for minor, approving exemptions.
7 / Risk Summit 2010
·  Email topic suggestions for 2011 to Young / General comments: EHS seminar topics track a bit light.
8 / “Fire Safety in the Lab”
·  UCLA-produced safety video
·  Video posted to uTube
·  Prior Directors discussion of systemwide support for sharing the cost of developing videos
·  Roughly $6,000./title
·  Next steps / Gibson:
Nothing currently in production pipeline; no funding available. General discussion.
Agreement for next title: PARTICULARLY Hazardous Substances.
Lombardo:
Will share current SB Hazardous Substance training with LA to facilitate script development.
Young:
OP willing to support 50% of cost (est total cost/title $6K.)
Will work with Morris to define what OP will fund.
Agreed: Group will split the remaining cost
Morris:
Suggested feedback from workgroups for future topics. Director Liaisons to discuss with workgroups
Action: send topic suggestions to listserv.
9 / On-line Tag Program- established in 2002
·  What is it, what does it do, potential systemwide application
·  Assign to EHS Tech group for next steps / Morris:
6 campuses using OTP
2009-2010 chargeback is Estimated to be $6-8K per campus on average. 2010-2011 the charge will be $4282.67
Young:
Tech Workgroup radar: develop on-line lab inventory system.
Eaton:
Has had discussions with Crickette about systemwide use of UCSF’s Inventory and lab safety data management systems.
10 / CAL/OSHA Aerosol Transmissible Diseases (ATD) Standard (tabled from 04.23.10).
·  Bickmore draft standard developed for PD/FD
·  Policy development action / Young:
Working on modification for systemwide use. Shared timeline and process with the campus PD’s. Will send copy to Directors once BRS provides updated policy.
11 / Statewide nanotech workgroup is developing California Guidelines for Safe Use of Nanomaterials in Academic Laboratories
·  UC system is largest user of nanomaterials in academic labs
·  Chair Larry Gibbs, Stanford. Includes representation from Cal-Tech, USC, Claremont, DTSC, NIOSH, UC (Wong(OP), Rebecca Lally(UCI) / Wong:
UC participating in development of CA nano lab safety guidelines for research in academic laboratories. Workgroup headed by Larry Gibbs, Stanford. Requested support for UCOP to participate as an SME for UC. Hilary Godwin from UCLA CEIN will also be participating in the workgroup
Agreed.
Gibson: Will contact Gibbs to discuss UCLA Nano Center Expert participation
12 / Secure websites for workgroups- status update
·  Estimated 60 day timeline with “shell” delivery early August. / Young:
Continues to be on target.
13 / Parking Lot Issues- 2010 Strategic Planning session (tabled from 04.23.10):
·  ERMIS dashboard: Need to define, agree on common denominators to make metrics meaningful. (Buddy)
·  Ergo program: train the trainer for workstation safety to allow ergonomists to develop programs to address non-workstation exposures.
·  Develop/define common WC terminology (Bob L)
·  Commonality needed in position descriptions across campuses. Career pathing; consider UCB “Career Compass”. (Buddy)
·  Central repository for programs and projects to encourage sharing. Possibly utilize UC Ready forums. (Erike)
·  List of pre-qualified environmental consultants (Bob L)
·  Standardize technology platforms across the system. Cooperative funding. (Jill). Moved to active status by creation of EHS Technology workgroup 06.22.2010
14 / LMS/EHS contents update / Young:
Testing upload. Anticipates decision to be made at the July STEW conference call.
15 / Retail food permitting / Garvin:
UCSF: SF PD wants to oversee retail food permitting.
UCSF will be allowed to inspect UC-operated facilities.
Temporary food sales (events) will be a joint jurisdiction.
16 / Fire Marshals DSL3 document / Mac Pherson:
Will redistribute to the Directors
17 / Meeting adjourned at: / 11:29 AM.

Minutes prepared by Janine Crocker 07.15.2010

Reviewed and approved by: Buddy Morris 07.15.2010, Erike Young (date)_____07.16.2010

Distributed (date)______07.16.2010

4 | Page