Date: / 22nd October 2007
Venue: / Guild Hall
Time: / 4.30 – 6.00

1. Attendees

Clare Field (Co- Chair) / WCBC PI / Laura Proffitt / AVOW
Nicola Evans(Co- Chair) / Youth Forum / Sandra Williams / Third sector
Susan Evans / WCBC PI / Juliet John / WCBC
David Hughes / WCBC Info Shop / Hazel Hawarden / WCBC
Jonathan Miller / WCBC HWB Mgr / Caroline Selby / Third Sector
Christine Willis / Children’s Univ / Sion Wynne / Third Sector
Mike Barclay / WCBC Play / Jan Jones / WCBC PI
Donna Dickinson / WCBC PI / Jeanette Shenton / WCBC PI
Andrea Jackson / WCBC Second Voice Advocacy

1. Apologies

Vicky Barlow / WCBC LA / Zoe Hughes (Co-Chair) / Youth Forum
Ann Humphreys / WCBC Info Shop
Alison Smallwood / WCBC

2. Minutes and Matters Arising not on the Agenda

  • CF and NE welcomed the group. NE introduced an ice breaker exercise, asking everyone to tell the group the highpoint and low point for them over the past week.

Item/Details /

Action/Who

  1. Standing items: TF/Link Group/Board Updates

3.1 Advocacy (written report provided) / Andrea
  • The issue of setting up an Advocacy Task-and-Finish Group will be discussed at the Second Voice Advisory Group on the 13th November 2007.

3.2 YP Website (written report provided) / Anne/Doc
  • The website was successfully launched on 22 Sept 07 www. youngwrexham.co.uk
  • Translation of the site will commence on 05 Nov 07
  • Doc outlined measures to be put in place to track progress and effectiveness of website – eg. pop-ups asking people to provide information re. what they think of the site
  • There are potential issues around ongoing maintenance and support for the website. Scope of task and costs to be established and reported to SCoG
/ Anne
3.3 Extending Entitlement (written report provided) / Anne/Doc
  • The ESF project finished in September 07
  • 1197 young people have benefited, ie. 97% of the beneficiaries as set out in the funding arrangements; WAG are happy with this
  • Work re. raising awareness of the ten entitlements with both young people and professionals will continue – need to consider how this can be achieved now that the funding has ceased – report re. this needed for next SCoG meeting.
/ Doc
3.4 Directory of Services/GIS / Jan
  • The Directory now exists, though the number of organisations registered does not reflect the numbers of organisations out there
  • Further promotion of the on-line registration form for organisations to add themselves to the site is required – a letter is going out from the Info Shop to promote this
  • This links to the issues around capacity and resources mentioned under 3.2
  • At the moment, it is only possible to access the Directory via Track on the YP Website – needs to be available on the main Wrexham website also – translation issues? JHJ to pursue and report back
  • Agreed at last SCoG that the GIS element which was attached to this group should be detached – this is being separately progressed by TDG/JHJ/KK and AB
/ Info Shop
Jan
3.5 Framework for Participation / Juliet
  • Juliet provided a number of papers for the group to look at. Most important was the request for the SCoG to agree to an amendment to the original plan to spend the £10k grant to develop the Youth Parliament (must be spent by October 07)
  • Some of the funding was used to fund the YP Website launch and celebration (WAG approval given for this change of use)
  • The TF Group wish to organise a residential workshop for the 40 YP involved (01-03 Feb 08 at Glan Llyn) in order to complete the work. This would cost approx. £4k. Remaining £1,200 to be used on a residential for YP involved in Big Yak. This proposal was approved by the SCoG
  • Juliet also flagged up information received by YALO – participation event. Juliet attends all-Wales co-ordinators’ meetings on our behalf
  • Laura is arranging a Participation meeting
  • Six Wrexham YP are now on Funky Dragon
  • AVOW website – now has a YP Blog
/ Please note
Juliet to eMail info to Jan for posting
3.6 Play (written report provided) / Mike
  • Play Development Workers will be recruited over the next few weeks
  • The outgoing Play Strategy is being reviewed and an action plan for a new strategy is now being developed
  • There is a need to ensure that timescales fit with CYPP deadlines
/ Mike and Jan to discuss
3.7 Early Intervention Team (ASB) Linked Group / Donna
  • Job adverts going out. Team should be in place for Jan 2008
  • Agreed: that this will be a Linked Group, not a TF Group

3.8 TAC (written report provided) / Susan
  • The launch (Sept 07) went very well and the training is proceeding successfully and according to plan
  • More training is planned and managers are urged to release their staff to take part
  • A hard copy of the toolkit is provided at the training
/ Susan to send to Jan for posting
3.9 Issues from other Partnerships/Groups / ALL
  • Be aware that the HSCWB Strategy will be published for consultation shortly

3.10 CYP Framework Partnership issues / Jan/ALL
  • Inspection of LEA: finished 12 Oct. Went well overall. Report will be published January 08. Thanks to all for support and co-operation
  • 07 Nov – two more Estyn teams returning to inspect 14-19 education and Youth Support Services. May well need to ask for support and co-operation in respect of these two further inspections as they will be doing a lot of visits and some interviews

  1. Other Items Tabled

4.1 How do we know that the work being undertaken by the TF Groups is making a difference to/having an impact on CYP? What difference would it make if the groups ceased to exist? / Jan
  • Framework for Participation TF Group
  • Development of an effective Young People’s Parliament
  • Breaking down the barriers to enable an effective Young People’s Parliament
  • Promoting equality for young people’s views
  • Without this group the young people’s agenda may be hijacked by adults
  • Website TF Group
  • This allows feedback from young people to be listened to
  • Has resulted in eMail enquiries to the Info Shop
  • Developing ways that feedback is obtained from young people/organisations
  • Without this group the development of the website might not be to a high enough standard
  • Play TF Group
  • The group provides the support and confidence to develop, monitor and review the strategy
  • Develop the language and mechanisms to be able to demonstrate the difference that play makes

  • Everyone agreed that this was a hard task! It’s difficult to demonstrate impact, especially in the short term as the interventions/services we provide may not bear fruit for a long time – years even!
  • Also CYP may be receiving a number of different strands of support at the same time – how to know which made what difference, or how the different elements combined to be greater than the sum of their parts?
  • Even though it’s not easy, it’s something we need to think about and to work at developing a language for describing the difference we believe we’re going to make

4.2 Following workshop session on 4.1, can we devise a common agenda item for the next round of TF Group meetings to address and feed back responses to next EP SCoG?
  • Agreed: each Task-and-Finish Group to carry out this exercise at their next meeting, and establish what outcome measures their work plans should have.
/ TF Leads to note and action
  1. AOB

5.1 TF Groups always need to meet at least two weeks before the scheduled SCoG to enable outcome papers and any reports to get to the Chairs and other SCoG members in good time for reading and reaction
5.2 Agreed: to trial the use of the Common Reporting Tool provided by Laura. Written outcomes in the agreed format to Louise Hulme by Monday 14 January 08.
5.3 There is a Play Network event being held on the 15Nov 07 in The Gallery at NEWI, 1pm – 2.30pm and 6pm to 7.30pm - everyone welcome.
5.4 Participation Strategy: WAG Guidance is now available in hard copies. There is an existing Participation Strategy in place will provide the starting point for looking at new Guidance. Brief Task-and-Finish Group to be established and recommendations brought back to the next meeting / TF Leads to note and action
Donna
  1. Date and time of next meeting

  • Monday 21 January 2008; 4pm; Guildhall

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