Employment Equity, Diversity and Transformation Overall

Please indicate in the space provided below for which of the following SABP Employment Equity, Diversity and Transformation awards you are entering:

Employment Equity, Diversity and Transformation Overall

HR Enabling Environment

Diversity and Inclusion

Affirmative Action Measures

Change Agent

Disability Employer

Gender Equity Employer

Name of Category: ______

If you are entering for more than one award, please duplicate and complete SECTION A for each award for which you are applying

How to complete the form

Please complete the details requested in the spaces provided for each section.

Entrants are requested to expand the spaces provided where necessary.

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Checklist of documentation to be provided:

Quality of approach

Employment Equity, Diversity and Transformation Overall

• Copies of all relevant EE Plans
• Copies of strategies developed and implemented not included in EE Plan which have contributed to the state of EE and Diversity Inclusion at the entrant

HR Enabling Environment

• Detailed overview of programme/strategies developed and implemented
• Copies of HR Strategy(ies)
• Copies of EE Plan
• Copies of other relevant documentation

Diversity and Inclusion

• Detailed overview of programme/strategies developed and implemented
• Copy of Diversity Inclusion Strategy/Programme
• Copies of all relevant EE Plans
• Other relevant documentation

Affirmative Action Measures

• Detailed overview of programme/strategies developed and implemented
• Copy(ies) of EE Plan(s) which includes AA Measures on which entry is based
• Copy(ies) of Barriers Analysis informing the AA Measures on which entry is based
• Copies of other relevant documentation

Change Agent

• Detailed overview of programme/strategies developed and implemented
• All documentation inclusive of Strategies, Policies, Charters, plans, EE Plans, etc. generated by the Change Agent or as a result of his/ her initiatives
• Written evidence linking the Change Agent to the documentation relied upon

Disability Employer

• Detailed overview of programme/strategies developed and implemented
• Copy of Disability Strategy/Programme
• Copies of relevant EE Plans reflecting disability strategy/AA Measures
• Copies of other relevant documentation

Gender Equity Employer

• Detailed overview of programme/strategies developed and implemented
• Copy of Gender Equity Strategy/Programme
• Copies of relevant EE Plans reflecting Gender Equity strategy/AA Measures
• Copies of other relevant documentation

Extent of Application

All Categories

• Any written evidence of implementation of programme(s)/strategy(ies)
• Minutes of meetings reflecting governance and tracking of implementation of strategies
• Reports on progress with implementation of strategies
• Sample materials used/generated in the course of implementation
• Evidence of systems utilised
• Evidence of linkage of KPIs of Person(s) responsible to implementation of programme(s)/strategy(ies)
• Articles
• All evidence of communication of programme(s)/strategy(ies)

Results achieved

All Categories

• The EEA2 Report of the start year of the period enteredfor, and the latest EEA2 Report;alternatively, more up-to-date similar credible data matching the end date of the period entered for.
• The detailed report on which the EEA2 or similar credible data furnished is based, containing at least, in respect of each employee, his/her race, gender, disability, grade of position occupied according to the entrant’s JE system and EEA9 Occupational Leve as per the entrant’s Pay roll/HR data system

AND

Employment Equity, Diversity and Transformation Overall

• Copies of all relevant EE Plans
• Copies of strategies developed and implemented not included in EE Plan which have contributed to the state of EE and Diversity Inclusion at the entrant
• Assessment score from completed “Best Practice” Questionnaire (compulsory)
• Copies of the following Policies and Procedures:
• Recruitment andSelection
• Performance Management
• Training and Development
• Talent Management
• Succession Planning
• Alignment with SABPP standards (if audited)
• Climate/Employee Commitment/Satisfaction/Engagement/Best Employer Survey results
• Any other written evidence/documentation
• Completed HR Best Practice Template
• Tangible evidence of impact of Diversity Inclusion strategy on Diversity inclusion, such as comparative Climate or other survey results, Diversity Audits results, etc.
• Summaries of comparative results from management tools/ instruments implemented to measure behaviours
• Summaries of comparative Exit Interview results
• Annual Reports
• Annual Financial Statements
• If the employer is a Local Municipality or Metro, State Owned Enterprise or Government Department
• Internal Government scorecard
• Auditor- General Report
• Supporting documentary evidence showing relationship between strategy and result/impact benefit relied upon

HR Enabling Environment

• Completed HR Best Practice Template in respect of both times specified
• Copies of the following Policies and Procedures:
• Recruitment and Selection
• Performance Management
• Training and Development
• Talent Management
• Succession Planning
• Alignment with SABPP standards (if audited)
• Climate/Employee Commitment/Satisfaction/ Engagement/Best Employer Survey results
• Any other written evidence/documentation
• Supporting documentary evidence showing relationship between strategy and result/impact benefit relied upon

Diversity and Inclusion

• Tangible evidence of impact of Diversity Inclusion strategy on Diversity inclusion, such as comparative Climate or other survey results, Diversity Audits results etc
• Summaries of comparative results from management tools/instruments implemented to measure behaviours
• Summaries of comparative Exit Interview results
• Supporting documentary evidence showing relationship between strategy and result/impact benefit relied upon

Affirmative Action Measures

• Copy(ies) of EE Plan(s) which includes AA Measures on which entry is based
• Copy(ies) of Barriers Analysis informing the AA Measures on which entry is based
• Copies of other relevant documentation
• Completed HR Best Practice Template in respect of both times specified
• Copies of the following (resultant) Policies and Procedures, and those that they replaced (if in existence), as a result of the implementation of the programme(s)/strategy(ies) (if applicable):
• Recruitment and Selection
• Performance Management
• Training and Development
• Talent Management
• Succession Planning
• Comparative Climate/Employee Commitment/Satisfaction/Best Employer Survey results
• Any other written evidence/documentation
• Tangible evidence of impact of AA measures on Diversity inclusion, such as comparative Climate or other survey results, Diversity Audits results, etc
• Summaries of comparative results from management tools/instruments implemented to measure behaviours
• Summaries of comparative Exit Interview results

Change Agent

• All documentation inclusive of Strategies, Policies, Charters, plans, EE Plans etc generated by the Change Agent or as a result of his/ her initiatives
• Written evidence linking the Change Agent to the documentation relied upon
• Previous, and resultant EE Plan(s)
• Minutes of EE Forum meetings
• Copies of Barriers Analyses results
• Any documentation developed by entrant providing for alignment to EE Act
• Previous and resultant EE Policy
• Documentary evidence of changes in role played/attitude/approach
• Documentary evidence (before and after) of:
• Policy/ Procedural changes brought about by the entrant in this regard
• The tracking and effective management of EE transformation and/or Diversity inclusion
• Communication to the workforce in this regard
• Comparative Climate/Employee Commitment or Satisfaction Survey results
• Evidence of new and/or improved HR Policies, procedures, systems and/ or practices during the period of measurement (based on entry)
• SABPP HR Standards Audits results (comparative)
• Any other written evidence
• Tangible evidence of impact of AA Measures on Diversity inclusion, such as comparative Climate or other survey results, Diversity Audits results, etc.
• Summaries of comparative results from management tools/instruments implemented to measure behaviours
• Summaries of comparative Exit Interview results
• Supporting documentary evidence showing relationship between strategy and result/ impact benefit relied upon

Disability Employer

• Copy of Disability Strategy/Programme
• Copies of relevant EE Plans reflecting disability strategy/AA Measures
• Copies of other relevant documentation
• Completed Disability Template
• Evidence of Disability Awareness training
• Documentary evidence of the number of employees who received training
• Copy of the training materials used
• Summary of accommodation made
• Minutes of meetings
• Relevant Reports
• Summary of training spend for Persons with Disabilities per year since the inception of the strategy alternatively over the past three years
• B-BBEE SD Spend Detailed Report generated by the entrant’s B-BBEE verification agency for each year of the programme
• Payroll spend for each year of the programme as verified by the entrant’s B-BBEE Verification Agency
• Supporting documentary evidence showing relationship between strategy and result/impact benefit relied upon

Gender Equity Employer

• Copy of Gender Equity Strategy/Programme
• Copies of relevant EE Plans reflecting Gender EquityStrategy/AA Measures
• Copies of other relevant documentation
• Summary of training spend for females per race and gender per year since the inception of the strategy alternatively over the past three years
• B-BBEE SD Spend Detailed Report generated by the entrant’s B-BBEE verification agency for each year of the programme
• Payroll spend for each year of the programme as verified by the entrant’s B-BBEE Verification Agency
• Summary of accommodation made
• Minutes of meetings
• Relevant Reports
• Supporting documentary evidence showing relationship between strategy and result/ impact benefit relied upon

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