Effective October 1, 2011

Employee Service CreditVerification Guidelines

  1. When an employee who previously worked at UCR is hired back at UCR (must be active in PPS)

Department Responsibility

  1. Employee initiates a request to have his/her previous SC verified and added to his/her employment record
  2. The department provides the employee with an Employee Service Credit Verification (ESCV) Form (see ESCV website).
  3. The employee completes theemployee portion of the Employee Service Credit Verification Form and submits it to the department.
  4. If the employee was an active employee on or after January 1, 1995, the department verifies previous UCR SC via the HPERhistory screen in PPS and updates PPS via with previous service credit information via the EPD2 entry/update screen.
  5. The department maintains copies of the ESCV form and supporting documentation in the employee’s personnel file.

Payroll Responsibility

  1. If the employee was an active employee prior to January 1, 1995, Payroll verifies the previous ESC by accessing the employee’s record of earnings (microfiche/hardcopy).
  2. Payroll updates the record in PPS via the EPD2 entry/update screen.
  1. When an employee who previously worked at another UC, CSU, or a state agency with reciprocity, is hired at UCR (must be active in PPS)

Department Responsibility

  1. Employee initiates a request to have his/her previous SC verified and added to his/her employment record.
  2. The department provides the employee with an ESCVForm (see ESCV website), after completing the return address information.
  3. The employee completes the employee portion of the ESCV Form and submits it his/her previous employer.
  4. The previous employer completes the previous employer section of the form and returns it to the return address noted on the form (the employee’s home department).
  5. Once the form is received by the UCR department, the department:
  6. Provides a copy of the ESCV form to the employee for his/her record.
  7. Updates PPS with previous service credit information via the EPD2 entry/update screen.
  1. The department maintains copies of the ESCV form and supporting documentation in the employee’s personnel file.
  1. When a former UCR employee is hired at another UC, CSU or a state agency with reciprocity

Payroll Responsibility

  1. The former UCR employee requests verification of previous UCR ESC by completing his/her new employer’s version of an ESCV Form and submitting it to Payroll.
  2. Payroll verifies the employee’s UCR ECS, completes and signs the ESCV form and sends it to the requesting employer, along with any supporting documents.
  3. Payroll maintains copies of the ESCV form and supporting documentation that was submitted.