RFP 16-01
Employee Compensation & Classification Study
Standard Submission Form for Proposals
Name of Firm: / Name of Contact:Address: / Phone Number:
City, State, Zip: / E-Mail Address:
- Background and Experience
In this section, please describe:
- The qualifications of the firm;
- Any related experience in projects of a similar size and scope, and note whether these projects were in local government; and,
- The firm’s financial status.
In this section, please list three references. You are encouraged to list clients where the work performed was of a similar size and scope.
Agency Name: / Contact Name:
Phone # for Contact: / E-Mail Address for Contact:
Address:
City, State Zip:
Briefly describe size and scope of work performed for client:
Agency Name:
Phone # for Contact:
Address:
City, State Zip:
Briefly describe size and scope of work performed for client:
Agency Name:
Phone # for Contact:
Address:
City, State Zip:
Briefly describe size and scope of work performed for client:
- Project Organization and Staffing/Resources
In this section, please describe:
- The qualifications of individual principals/key personnel who will be responsible for the study in whole or in part;
- The firm’s commitment to level of staffing through project completion; and,
- Computer resources, if applicable.
In this section, please describe whether the firm is:
- Willing and available to make key project staff available for an oral presentation, if requested, on October 13, 2016 between 10:00 a.m. and 12:00 p.m. ET?
- Willing and available at any time, respond to a list of detailed comments, questions, and concerns in writing to provide clarification?
- Project Management, Work Plan & Schedule
In this section, please describe in detail:
- The types of service, levels of service and approach the firm proposes to provide to supply the required minimum scope of services, in the order in which services are outlined in section 2, Scope of Services of the RFP.
In this section, please describe in detail:
- the total cost of the work, including all expenses; and,
- A lump sum total.
In this section, please describe in detail:
- A project schedule that anticipates a completion date of January 30, 2017, or earlier, along with progress updates to the committee.
Name of Firm Officer Submitting Proposal:
Title of Firm Officer Submitting Proposal:
Date and Time Submitted:
FCCC RFP Committee Evaluation Form
Name of Committee Member:
Phase 1: Proposal Responsiveness
For Committee Use Only: Pass ☐ Fail ☐ Review completed by:
- Was the proposal submitted by e-mail to by midnight, E.T. on Monday, October 3, 2016?
- Does the proposal provide the qualifications of the firm? Note: bidders are encouraged to include related experience in projects of similar size and scope, and in local government.
- Does the proposal reflect the financial status of the bidder?
- Does the proposal provide the qualifications for individual principals/key personnel who will be responsible for the study in whole or in part?Note: bidders are encouraged to address their commitment to staffing through project completion.
- Are resumes of key study personnel included as part of the proposal?
- Is the bidder willing and available to have key project staff make an oral presentation, if requested, on October 13, 2016 between 10:00 a.m. and 12:00 p.m. ET?
- Is the bidder willing and available at any time, respond to a list of detailed comments, questions, and concerns in writing to provide clarification?
- Does the proposal detail the types, level of service and approach the firm proposes to provide to supply the required minimum scope of services outlined in ten parts in section 2, Scope of Services?
- Does the time schedule include an anticipated start date, a completion date of January 30, 2017, or earlier, and progress updates to the committee?
- Does the proposal reflect a lump sum amount for the Scope of Services, and detail the total cost of the work, including all expenses?
- Does the proposal list three (3) recent references, including the agency name, address, telephone number and name of a contact person? Note: bidders are encouraged to use clients whose past studies were of a similar size and scope.
Phase 2: Cost Competitiveness
For Committee Use Only: Pass ☐ Fail ☐ Review completed by:
- Does the proposal list a lump sum that is cost competitive?
Phase 3: Qualifications Point Scoring
For Committee Use Only: Total Points Awarded ___/75
Background and Experience
- Financial Status of bidder
- Related experience in projects of similar size and scope
- Experience in local government systems
- Responses from client reference checks
Project Organization and Staffing/Resources
- Commitment to level of staffing through project completion
- Qualifications of key personnel, based on resumes
- Computer resources, if applicable
Project Management, Work Plan and Schedule / __/35
- Written approach to project management
- Work plan completeness and detail
- Schedule and project control mechanisms
Phase 4: Evaluation of Cost Proposals
For Committee Use Only: Total Points Awarded ___/25
Lowest Fixed Price Bid x 25 = score for fixed price bid for that bidder Subject Bidder’s Fixed Price Bid
OR
Lowest Hourly Rate x 25 = score for hourly rate for that bidder Subject Bidder’s Hourly Rate
A maximum of 25 points will be awarded for each Cost Proposal, which will constitute 25% of the final score.
For Committee Use Only: Total Points Awarded ___/100
Phase 5: Selection of Successful Bidder
For Committee Use Only: Selected Vendor:______
Proposals must be submitted by midnight, E.T. on Monday, October 3, 2016. The Florida Court Clerks & Comptroller’s reserve the right to accept or reject any and all proposals, including the lowest bid.