Name ______Date ______
Employee ID # ______
Employee Access Center
The purpose of this web site is to allow ESU #3 employees to access employee information including salary, benefits, payroll check history, deductions, leave, certifications (certified staff only) and degrees (certified staff only). Leave requests are also submitted and approved by supervisors via the Employee Access Center. The URL for the Employee Access Center is:
pay.esu3.org
You will be able to print check stubs (Payroll Checks) from the Employee Access Center. The Employee Access Center will allow you to look at payroll information when you have questions, such as, “How many exemptions am I using for federal income tax”, or “I lost my pay stub. Can I get a copy of it?” With employee access you can print the information from work or home at your convenience.
You are assigned a user ID and password. The user ID is your employee number (or email address) and the password is initially set to the last 4 digits of yoursocial security number. The first time you log on, the system will bring up a message asking you to change your password. You do not have to change the password, but we highly recommend doing so for security reasons. If your password is not changed, the question will come up each time you log on to the system. Your employee number is listed above.
The Employee Access Login Page
The log in screen looks like this:
Forgot your Password
You can click on the ?Forgot your Password? link on the logon page if you cannot remember your password.
The Employee Access Main Page (Home)
When logged onto the website, the screen navigation will be displayed vertically on the top left side of the screen.
The screen should look like this:
Changing Your Password
You can change your password by clicking on “Update Account” on the top right horizontal bar on the screen. Once you have entered the password information, click the “change password’ to update the changes.
Logging Out
The “log out” is also located on the horizontal bar on the top right portion of the screen. We recommend logging out and not just closing the page with the X in the upper right hand corner.
The Employee Access Main Navigation (left hand side of home page)
The main navigation links are:
(Please note: There is a “help” link on each page listed below for further clarification.)
- Demographic Information to see address, phone number, income tax exemptions, etc.
- Certification Information, if applicable - for certified staff to see their certificate endorsements, expiration date, etc.
- Payroll Checks - to review or print any past pay stubs since April 2001. The screen will display a listing of all pay checks by date. Simply click on the pay date to be viewed to see the information.
- Salary & Benefits- to see monthly and annual salary and benefit information.
- Leave Information- to see leave days recorded by leave type or enter a leave request for approval. Please note that (at this time) all leave is recorded one month in arrears. There may be leave that is not yet recorded or posted. Click on the leave type name and the screen will display a detailed listing of the days the leave bank was used.
- Print W2s –
- Tax Information -
- Deductions & Benefits - to see the current deductions coming out of your paycheckeach month.
- Certifications and Degrees - for certified staff to see their certificate endorsements, expiration date, etc.
Have questions?
Please click on “help” on the top right horizontal bar on the screen. Please review the following for where to go when asking questions. Please email your questions to:
for questions related to salary, deductions, benefits, demographic information and tax information.
for questions related to leave or certificates (applies to certified staff only).
for questions related to passwords, screen navigation, logon, etc. Please supply a phone number where you can be reached. For security reasons, Please be ready to supply your Social Security number. For security reasons, we cannot take questions from others (spouses, relatives, friends) on your behalf. Please refer to browser and system requirements in this document. ESU#3 cannot assist in updating software and browsers on employees personal computers.
Questions regarding the site should to be sent to one of the above areas by email only. We respectfully ask that you do not call these individuals for help with the website. The staff member will address the questions as work schedules allow. Each email address contact above is authorized to assist for the specific items noted by the email address. For example, the help desk cannot assist with payroll questions. Questions relating to the website will not have first priority, but each question will be addressed within one week. When submitting questions, please include your firstname, lastname, phone number and email address.
PAPERLESS PAYROLL
ESU #3 operates a paperless payroll for all employees. You can print your direct deposit voucher from the “Payroll Check Information” screen. Simply click on the check number and the voucher will be displayed on the screen.
To receive an email stating that your pay information is ready to view, please enter your email address through the employee access center. On the left side of the screen, please click on “Employee Information”. Directly under the “Demographic” link, is the word “Update”. Please click on that link. The information that can be updated or changed is outlined with a box.
The email notice is sent at the time we process payroll. The pay voucher information is viewable before the funds are deposited in your account. The funds are not deposited in your account until the actual pay date.
SunGard K-12 Education:Browser Certification Policy
We will test and certify new minor releases of supported browsers (Internet Explorer, Firefox, and Safari) on a quarterly basis. Clients are advised to turn off automated browser updates on all user computers and push out updates only when a new version is certified.Major releases of new browsers will be tested and certified within 90 days after release.
PC Workstation Operating Requirements:
OS Platform: Windows XP, Windows Vista, or Windows 7
Minimum CPU: 2 GHz processor
Recommended CPU: 2.5 GHz processor or greater
Memory: 2 GB RAM minimum; 3 GB or higher recommended
Supported Browsers: Internet Explorer 8.0, 9.0 or 10.0; Firefox - latest 5 versions posted at
NOTE: 64-bit machines must run Silverlight 5
MAC Workstation Minimum Requirements:
OS Platform: Mac OS X 10.4.11 or higher
CPU: Macintosh computer with an Intel Processor (Power PC processor is not supported)
Minimum CPU: 2 GHz processor
Recommended CPU: 2.5 GHZ processor or greater
Memory: 2 GB RAM minimum; 3 GB RAM or higher recommended
Supported Browsers: Firefox - latest 5 versions posted at Safari 5 or 6
Workstation and Browser Requirements
The following is the SunGard K-12 Education
Requesting Leave through the Employee Access Center
Click on the LEAVE INFORMATION link on the right-hand side of the Employee Access Center Main Page.
Your Employee Leave Calendar will appear. You can view your Leave Banks and submit Leave Requests by clicking on the links located in the center of the page under the title Leave Calendar. Please consult the HELP link at the top of the page for more information on Leave Banks.
Click on the Leave Request link.
The following form will appear. This page is used to view the status of previously submitted leave requests and initiate a new leave request. You will click on ADD A NEW LEAVE REQUEST to initiate a new leave request.
The Employee Leave Request page will open in a new window. There are three main areas in this window and they are the Leave Bank Information (readonly), the Outstanding Leave Requests (readonly) and the Leave Request Information.
You will begin your leave request by selecting the Leave Type drop down menu.
NOTE: The leave types requiring approval are Bereavement, July/Elec, Sick Dep, Sick N-DEP, Sick Self and Vacation. Other types of leave should not be requested and/or recorded using the leave approval process. These leave types are reserved for use in daily and hourly time clocking.
You will enter the start and end dates of your leave in the Start Date and End Date boxes. You can use the calendar provided to pick dates or simply type the date in each area.
Note: Please enter your vacation in weekly increments – one approval for each week. If your request crosses months, please enter multiple requests for approval. If hours/days vary from one day to the next for a request, please enter one request for each different unit/hour entry.
You will enter units of vacation in the next box labeled Units if you are a daily/exempt paid employee. The box will be labeled Hours if you are an hourly/non-exempt paid employee
Daily/Exempt Employees
1 day = 1.00
½ day = .5
¼ day = .25
Hourly/Non-exempt Employees
2 hours = 2.0
1 hour = 1.0
½ hour = .5
¼ hour = .25
Please always refer to you ESU#3 Policy and Regulations and the ESU#3 Handbook located at the following URLs:
Policy
Handbook
The Notes box must be used to indicate to the your leave approver if a portion of a day (unit) has been entered. For example, if you are going to be gone .25 of a day, enter in the notes box it if will be AM or PM and when you will be leaving and returning.
You will click on the Submit button when you have completed all fields and are ready to submit the request to your supervisor for approval.
You will receive the following confirmation when your request has been successfully submitted.
Ocassionally, errors might occur. Error messages are displayed in the yellow band with a explanation of the error immediately below.
After you submit a request your supervisor will receive a notification that a leave request is ready for approval.
Your supervisor has the option to approve, decline or request corrections. You will receive an email informing you of the status of the request once your supervisor has reviewed your entry.
The approval/denial/correction of the request will be sent to your email address. The message you will receive will be similar to the following:
Your leave request has been approved for SICK N-DEP from 8/14/2013 to 8/14/2013. To review this leave go to Employee Access Center, Leave information page. If you entered notes it is listed below:
AM - leaving at 9:30 AM and returning at 11:30 AM
Cancelling a Leave request through the Employee Access Center
You can cancel a leave request by logging on the Employee Access Center if the leave request has not been posted.
Select Leave Informationfrom the links on the left side.
Select the leave request you wish to cancel by clicking on the approprite link on the right hand side.
The following screen will appear. Click the Cancel button to cancel the request.
An email will be sent to your supervisor indicating the request has been cancelled.
If you need to change the Dates, Units or Hours taken you must cancel the first request and re-enter it for approval. It would be best to indicate in the notes what you have done. You will not be able to cancel a request after it has been posted.
If you need to make a change to a leave request that has already been posted, send the information that needs to be changed to your supervisor. Your supervisor will approve this information and send it to your ESU#3 supervisor who will work with the Business Services office to make the correction.
Employee Access Center and entering Leave RequestsPage 1