Emergency Care Society of South Africa
SPONSORSHIP & EXHIBITION
3 – 5 OCTOBER 2017
SUN CITY RESORT
SPONSORSHIP PACKAGES
Platinum Sponsor (Sponsorship amount of R 250 000)
Your benefits as a Platinum Sponsor will include:
· Two complimentary exhibition booths (executive stands)
· Prominent logo exposure on home page of EMSSA 2017 website
· Hyperlink from the EMSSA 2017 website to the sponsor’s site
· Two inserts in the conference bag
· Verbal acknowledgements and introduction in the Opening Ceremony
· 6 company representative registrations
· 6 Gala dinner tickets
Gold Sponsor (Sponsorship amount of R 120 000)
Your benefits as a Gold Sponsor will include:
· Two complimentary exhibition booths (prime stands)
· Logo exposure on home page of EMMSA 2017 website
· Hyperlink from the EMMSA 2017 website to the sponsor’s site
· One insert in the conference bag
· Acknowledgements in the Opening Ceremony
· 5 company representative registrations
· 5 Gala dinner tickets
Silver Sponsor (Sponsorship amount of R 60 000)
Your benefits as a Silver Sponsor will include:
· One complimentary exhibition booth (prime stand)
· Logo exposure on home page of EMMSA 2017 website
· Hyperlink from the EMSSA 2017 website to the sponsor’s site
· One insert in the conference bag
· Acknowledgements in the Opening Ceremony
· 3 company representative registrations
· 3 Gala dinner tickets
Type of Sponsorship / Item / Sponsorship Fee / BenefitsExhibition
NOTE: Exhibition stand rates have not increased since EMSSA 2013. / Executive Shell Scheme
(Stands 1-3; 38-40 and 50-59) / R 34 200 / -3 x 3m floor space
-1 table & 2 chairs
-2 exhibitor staff badges
-Listing as an exhibitor on website prior to conference and in the exhibitor page of final programme booklet and website.
Prime Shell Scheme
(Stands 4-5; 6-8 and 33-37) / R28 500 / -3 x 3m floor space
-1 table & 2 chairs
-2 exhibitor staff badges
-Listing as an exhibitor on website prior to conference and in the exhibitor page of final programme booklet and website.
Standard Shell Scheme
(Stands 9-22; 28-32 and 41-49) / R 20 520 / -3 x 3m floor space
-1 table & 2 chairs
-2 exhibitor staff badges
-Listing as an exhibitor on website prior to conference and in the exhibitor page of final programme booklet and website.
Table Top Display
(Stands 23-27) / R 15 000 / - One table with two folding chairs
- Available for publisher only
Session Sponsorships / Breakfast Symposium / R 15 000
(excl. venue hire, catering, etc.) / - Conduct a 1-hour symposium on a topic to be approved by the organizer
- Company logo recognition in all printed materials as breakfast symposium sponsor
- Company logo recognition on conference website
- Free invitation of participants to the breakfast symposium
Lunch
Symposium / R 15 000
(excl. venue hire, catering, etc.) / - Conduct a 1-hour symposium on a topic to be approved by the organizer
- Company logo recognition in all printed materials as lunch symposium sponsor
- Company logo recognition on conference website
- Free invitation of participants to the lunch symposium
PreConference Workshop / R 20 000 / - Exclusive branding of the venue
- Company logo recognition in all workshop printed materials
- Company logo recognition on conference website
- Free invitation of participants to Hospitality Suite
Poster
Panels / R 10 000 / - Sole and exclusive sponsorship
- Company logo recognition at the bottom of each poster
panel
- Company name will be listed in the acknowledgement page of programme booklet and website
Advertising / Inside Front
Cover / R 9 000 / - Sole and exclusive sponsorship of this item
- Full-page coloured advertisement printed on the inside front cover of the programme booklet
- Company name will be listed in the acknowledgement page of the programme booklet and website
Run-of-
Page / R 10 000 / - Full-page coloured advertisement in programme
booklet
- Company name will be listed in the acknowledgement page of the programme booklet and website
Programme / R 25 000 / - Sole and exclusive sponsorship of this item
- Company logo recognition in pocket programme
- Company name will be listed in the acknowledgement page of programme booklet and website
Delegate Items / Registration Material / Company to source bag, name pouches, lanyards, notepads & pens / - Sole and exclusive sponsorship of this item
- Company logo and/or name printed on conference bag
- Company name will be listed in the acknowledgement page of programme booklet and website
Catering / Coffee Break / R 30 per person / - Company logo recognition in programme and coffee break venue as coffee break sponsor
- Company logo recognition on conference website
Lunch Break / R 165 per person / - Company logo recognition in programme and lunch venue as lunch sponsor
- Company logo recognition on conference website
Social Functions / Cocktail Function / R 350 per person
(+/- 450 pax) / - Company logo recognition in programme and cocktail function venue as sponsor
- Company logo recognition on conference website
Gala Dinner / R 550 per person
(+/- 400 pax) / - Company logo recognition in programme dinner venue as sponsor
- Company logo recognition on conference website
General Sponsorship / Overseas Speaker / Contact Onscreen Conferences to discuss
Audiovisual / Contact Onscreen Conferences to discuss.
Conference Website / R 20 000 / - Company logo recognition on conference website homepage as sponsor
Mobile App / R 60 000 / - Company logo recognition on conference website & App as sponsor
Speaker ready room & lounge / R 70 000 / - Company logo recognition on conference website homepage as sponsor
- Company logo recognition on conference website
EARLY BIRD BOOKINGS:
Bookings received before December 2016 will be entitled to a 15% DISCOUNT on exhibition stands
Bookings received before March 2017 will be entitled to a 10% DISCOUNT on exhibition stands
Bookings received before May 2017 will be entitled to a 5% DISCOUNT on exhibition stands
BOOKING FORM
PLEASE COMPLETE & RETURN TO:
Bridget de Beer
Onscreen Conferences & Events
Tel: +27 21486 9111 Fax: +27 21 448 7694 Email:
COMPANY NAME & REGISTRATION NO.
COMPANY VAT NO.
CONTACT PERSON & DESIGNATION
ADDRESS
TEL CELL
EMAIL FAX
Please tick if you are interested:
SPONSORSHIP PACKAGES:
PLATINUM: R 250 000
GOLD: R 120 000
SILVER: R 60 000
Exhibition/Sponsorship / Item / Select (X) / Number
Exhibition / Executive Stand
(Stands 1-3; 38-40 & 50-59)
Prime Stand
(Stands 4-5; 6-8 & 33-37)
Standard Stand
(Stands 9-22; 28-32 & 41-49)
Table Top Display
(Stands 23-27)
Session Sponsorships / Breakfast Symposium
Lunch Symposium
Preconference Workshop
Poster Panels
Advertising / Inside Front Cover
Run-of-Page
Pocket Programme
Delegate Items / Registration Material
Catering / Coffee Break
Lunch Break
Social Functions / Cocktail Function
Gala Dinner
General Sponsorship / Overseas Speaker
Audiovisual
Conference Website
Mobile App
Speaker ready room
ALL PRICES INCLUDE VAT
I confirm that I have the authority to make this commitment on behalf of my company:
Signed
Print name
Date
TERMS & CONDITIONS
1. Terms of payment:
Full payment required on receipt of invoice.
2. Selection of exhibitors/sponsorship is on a first-come first-served basis. All exhibition stands are 3x3m shell scheme stands (includes registration for 2 staff members)
3. This form constitute as a legal and contractual agreement. The signed form serves as confirmation that the company will be responsible for payment of the exhibition/sponsorship item/s selected.
4. Exhibition participation and positioning and sponsorship is confirmed on receipt of a signed contract and full payment.
5. Failure to comply with the payment could result in the forfeiture of your commitment, and any refund due will be at the discretion of the Conference Organising Committee.
6. All exhibition/sponsorship contracts are final and cannot be retracted.
7. The Conference Organising Committee reserves the right to decline exhibition/sponsorship bookings.
8. The law of South Africa governs this contract.
9. The Conference Organising Committee reserves the right to amend the rules and regulations governing exhibition at its discretion.
10. Logos must be provided in jpeg format and emailed to within 24 hours of commitment to ensure that we are able to offer maximum exposure.
11. Cancellation policy:
• All cancellations must be received by Onscreen Conferences in writing.
• Cancellations received by 2 December 2016 will receive a full refund, less a 10% handling fee on the full value committed.
• Cancellations received between 2 December 2016 and 2 July 2017 will receive a 50% refund on the full value committed.
• Cancellations received after 2 July 2017 will be liable for the full value committed.
• Refunds will be issued after the conference has taken place.