March 7, 2016

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN–KIMES –MALIGRANDA – MCKINNON – present

GAINES – KIEPER– absent

Guests: Attorney Mary Gaziano,Todd Weegens,Todd Stockburger, Chad Insko,Sally Bennett, Doug Boolman, Mary Gross, Faye Lyon-Jacobs, Kathy Reed, Vincent Lara, Nicholas Haff, Linda Blakeley, and Daniel Blakeley-Snyder.

There wasno disclosure of any conflict of interest.

A motion was made by MR. ELSEN, seconded by MR. KIMESto accept the agenda. Motion carried on a voice vote.

A motion was made by MR. MCKINNON, seconded by MR.ELSENto accept the consent agenda. Motion carried on a unanimousroll call vote of those present.

PUBLIC COMMENT

Doug Boolman asked the Board to consider extending the sidewalk, for use as a bike path, on the east side of Elida Street from McNair Road to Highway 20. He asked that a new side walk be installed or a lined bike path be placed on Elida Street.

Mary Gross requested permission to close the 100 block of South Benton Street on May 21, 2016 from 5:00 p.m. to 8:00 p.m. for the Support Our Troops Rally. The Board approved the closure and Public Works will place barricades with Police assistance as needed.

On behalf of Employer Support of the Guard & Reserve, Kathy Reed presented an award to Chief Stockburger in recognition of the support provided to active military Guard and Reserve employees. Chief Stockburger thanked Officer Vincent Lara, an active Army Reservist, for the nomination.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

  1. PUBLIC WORKS
  1. Based on committee recommendation a motion was made by MR. MCKINNON to purchase additional salt not to exceed $9,000.00 from line item 01-42-514. Motion carried on a unanimous roll call vote of those present.

March 7, 2016

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  1. Based on committee recommendation a motion was made by MR. MCKINNON for approval to hire Dana Insko as a part time meter reader/laboratory assistant at the rate of $13.00 per hour. Motion carried on a unanimous roll call vote of those present.
  1. There will be a meeting scheduled with Rock River Water Reclamation District (RRWRD) and Village personnel to review open items.
  1. Public Works will be scheduling a joint committee meeting with the Community Development Committee in April to discuss overlapping issues between the committees.
  1. Attorney Gaziano will draft a letter to Mr. Harding, owner of 406 Prairie Hill Parkway, that the detention pond drainage issue he is experiencing on his property is outside the control of the Village and that the detention area is a requirement of storm water control.
  1. Attorney Gaziano is drafting an IGA between the Village and Win-Bur-Sew to address the mounting of their antennae on the water tower.
  1. The Board requested that Attorney Gaziano draft a letter to Verizon Wireless asking them to sign and return the contract previously signed by President Eubank, at which point a discussion about a change to the contract can begin.
  1. VILLAGE ENGINEER
  1. Mr. Weegens’monthly report was provided in the Board packet.
  1. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

  1. VILLAGE ATTORNEY
  1. FINANCE COMMITTEE
  1. The Appropriation Ordinance has been filed with the Winnebago County Clerk.
  1. The 2015 auditfield work will begin in the Village office on March 14, 2016.
  1. Kathleen Cohen of Channel 23 will be interviewing President Eubank on March 8, 2016 regarding the Hotel Feasibility Study.

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  1. A Debt Reduction Theory article was provided in the Board packet. The Finance Committee will be discussing debt reduction regarding the IEPA loan and the RRWRD debt.
  1. The Finance Committee is working on reviewing revenues received and expenses paid in 2015 to see if it is possible to add additional funds to the 2016 sinking funds.
  1. POLICE COMMITTEE
  1. ADMINISTRATION TEAM/CLERK
  1. PRESIDENT

President Eubank introduced Faye Lyon-Jacobs, Winnebago County Board District 1 Representative. Mrs. Lyon-Jacobs is a member of the County Board Economic Development Committee. She is interested in the development of a hotel and a YMCA in the Village. She asked the Board to keep her informed of the future progress of both projects. President Eubank informed Mrs. Lyon-Jacobs that the Village will share committee minutes that will provide details of the hotel feasibility study and YMCA advisory council.

  1. The President’s Report was provided in the Board packet.
  1. President Eubank signed a Proclamation of National Service Recognition Day. Northern Illinois Food Bank will be hosting an event on April 15, 2016 to recognize national service in Winnebago County.
  1. Upcoming Meetings:

Public Works Committee / April 6, 2016 / at5:00 p.m.
Police Committee / April 20, 2016 / at 5:30 p.m.
Finance Committee / TBA
4thof July Team / March 31, 2016 / at 7:00 a.m.
Community Development / April 6, 2016 / at 5:00 p.m.
UDO / April 26, 2016 / at 6:30 p.m.
Liquor Commission / TBA
Errant Water Subcommittee / April 11, 2016 / at 6:45 p.m.
Admin Team / TBA
WIPC / April 20, 2016 / at 5:00 p.m.
Pecatonica Prairie Path / March 18, 2016 / at 9:30 a.m.
at Pec Library

NEW BUSINESS

No new business was presented.

March 7, 2016

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A motion was made by MR. KIMES, seconded by MR. ELSENto adjourn at 7:55 p.m. Motion carried on a voice vote of those present.

______

Lori Schultz, Village Deputy Clerk

Approved April 11, 2016