January 13, 2014

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding. There was a moment of silence for Mrs. Heisler and D. Mark Hubbartt who passed away recently.

ROLL CALL

ELSEN–GAINES –KIMES –MALIGRANDA –MCKINNON –present

KIEPER – absent

Guests: Attorney Mary Gaziano,Todd Weegens,Todd Stockburger, Lori Schultz, Chad Insko,Sally Bennett, Mark Hilde, Scott Jeffrey, and Chuck Van Sickle.

There wasno disclosure of any conflict of interest. There were nochanges to the agenda.

A motion was made by MR. MCKINNON, seconded by MR. ELSEN to accept the Consent Agenda as presented. Motion carried on a unanimous roll call vote of those present.

Mrs. Bennett was thanked for the addition of the graphs to the Treasurer’s Report, great job.

PUBLIC COMMENT

No one signed up to address the Board.

Mr. Hilde and Mr. Jeffrey explained to the Board that they hope to open an Edward Jones in Winnebago. The plan is to hold a candidate reception late in February to hopefully find a local person to hire as a Financial Advisor.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

  1. PUBLIC WORKS
  1. Based on committee recommendation a motion was made by MR. MCKINNON toadopt Ordinance 2014-01

An Ordinance Amending Ordinance No. 2011-06, Which Ordinance Established New Water and Capital User Rates and Charges, in Order to Increase Certain Rates for Fiscal Year 2014

Motion carried on a unanimous roll call vote of those present.

  1. Based on committee recommendation a motion was made by MR. MCKINNON to have the Village Attorney proceed with the

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annexation of three properties. The Zoning Board will hold a Public Hearing on February 24, 2014 and Village Board will hold a Public Hearing on April 7, 2014 at 6:00 p.m. if everything is ready. Motion carried on a unanimous roll call vote of those present.

President Eubank reported he has received a letter from IEPA approving

our loan application for the water tower and well upgrades.

  1. VILLAGE ENGINEER
  1. Mr. Weegens discussed his monthly report noting the important issues.

Attorney Gaziano suggested that it may be time to update the Village’s Impact Fees Ordinance.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

  1. Based on Committee recommendation a motion was made by MRS. GAINES to spend up to $13,350.00 from line 17-47-912, if a grant is received, for the Village’s portion of the cost of the Safe Routes to Schools. Motion carried on a unanimous roll call vote of those present.
  1. VILLAGE ATTORNEY
  1. FINANCE COMMITTEE
  1. There will be a Public Hearing at 6:30 p.m. February 10, 2014 to receiveinput on the Appropriations Ordinance for 2014. The Ordinance will be 125 percent of the budget.
  1. Mr. Elsen thanked Mrs. Bennett for the great job on the graphs and spread sheets. The numbers reflected are calendar years so that the comparisons are all on the same basis.
  1. The O&M six year projections are very helpful in planning for water rates, etc. Mr. Elsen noted that money was transferred from General to cover the cost of street maintenance and water reclamation.
  1. The Sullivan’s sales tax rebate has been paid for 2013.
  1. The update on islands was discussed earlier.

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  1. POLICE
  1. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

  1. Received a thank you from Don Crawford, Acting Fire Chief, for allowing Dan Hershberger and Chuck Meyers to leave their jobs to answer emergency calls.
  1. As part of a meeting Wednesday, President Eubank, Attorney Gaziano, and Mrs. Schultz will discuss Village records – destruction and use, and the use of Village equipment by employees.
  1. The date for the meeting on employee evaluations remains open.
  1. The President’s Report was provided.
  1. Upcoming Meetings:

Lexipol Meeting / January 20, 2014 / at8:00a.m.
Public Works Committee / January30, 2014 / at5:00 p.m.
Police Committee / January 29, 2014 / at 5:30 p.m.
Finance Committee / February 3, 2014 / at 8:00 a.m.
4th of July Team / January 28, 2014 / at 7:00 p.m.
Community Development / February 12, 2014 / at 5:00 p.m.
UDO / January 21, 2014 / at 6:00 p.m.
Liquor Commission / February 12, 2014 / at 6:30 p.m.

Errant Water Subcommittee February 10, 2014 at 6:45 p.m.

Safe Routes to Schools TBA

Pecatonica Prairie Path March 21, 2014 at 9:30 a.m. US Bank in Pecatonica

Admin Team TBA

Department Heads January 22, 2014 at 2:30 p.m.

WIPCFebruary 19, 2014 at 6:30 p.m.

NEW BUSINESS

President Eubank noted the problems with Mediacom and the lack of response to questions on the lack of service during the recent bad weather. Public Works and Finance Committees will discuss the matter.

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A motion was made by MRS. GAINES, seconded by MR. ELSEN to go into Executive Session at 8:12 p.m. to discuss a pending lawsuit. Motion carried on a unanimous roll call vote of those present.

The Board returned to Regular Session at 8:35 p.m. with the same members present.

A motion was made by MRS. GAINES, seconded by MR. MALIGRANDA to adjourn at 8:36 p.m. Motion carried on a voice vote.

______

Sally Jo Huggins, Village Clerk

Approved February 10, 2014