DATE______

ELON UNIVRSITY PRECONSTRUCTION AGENDA (rev. Dec 05)

  1. Project: ______
  2. Sign up sheet to include phone, fax, email #s for attendees.
  3. Contract Documents
  4. Award ( NTP )date:______
  5. Contract signed:______
  6. Bonds
  7. Payment__.
  8. Performance__.
  9. Insurance Certificate ( Builders Risk by Elon)______
  10. Building Permit ___
  1. Contract Completion date:______
  2. Liquidated Damages:$/day______
  1. Project Organization:
  2. Design Contract Administrator:______
  3. Prime Contractor Representatives:
  4. Project Manager:______
  5. Superintendent:______
  6. List of subcontractors( attached)______
  7. Owner Representative:______
  8. Customer :______
  1. Summary of Work ( Identify owner work)
  2. Designated source of supply for______????
  3. Telephone/data??
  4. ______
  1. Progress Meetings
  2. Regularly scheduled job conferences to be bi-weekly on ______at______in ElonUniversity construction office. The first meeting will be______.
  3. The Contractor shall be prepared to discuss any questions he or his subs may have regarding the work or intended progress of the work. These items will be listed in the minutes and status reports received at subsequent meetings until resolved.
  4. The Contractor shall submit in writing a listing of "Work Completed," "Work in Progress," and "Work Commencing" (at the next scheduled meeting) to be attached to the minutes of the meeting.
  5. Meeting minutes issued by the Architect by email and will be distributed to Owner and the Contractor within two days of the previous meeting.
  1. Communications
  2. All official communications regarding construction documents and procedures between Contractor and Owner are to be via the Architectand copied to the Owner.
  3. All RFIs must be sent to the Architect and copied to the Owner. Both the Architect and Contractor will maintain an RFI Log.(See sample log).

  1. Shop Drawings
  2. Contractor to provide a Submittal Log as soon as possible after awarding of contract. Include all items to be submitted grouped by specification section, with target dates for submittal and review. (See sample). Progress reports to be in due date order.
  1. All shop drawings shall be identified with project name and specification section number.Each item must have the Contractor’s review or approval stamp with date and initials.Shop drawings will be returned for lack of contractor’s approval stamp and “NOT REVIEWED.”
  2. Distribution/retention of submittals will be as follows:
  3. Architect - 2
  4. Owner – 2 (1 advance copy upon submission, and 1 copy of everything after approval by AE). Advance copy of locks/hardware; MEP; colors, etc, but NOT structural or sprinkler shop drawings.
  5. General Contractor ______.
  1. Samples
  2. To be submitted to Architect for approval and color selection.
  3. Samples must be tagged with item description and specification section.
  4. Samples must also be submitted to Owner.
  5. Color Schedule
  6. Prepared by Architect after all manufacturers, colors, finishes, and samples required for color selection (including mechanical and electrical items) have been received from Contractors and approved by Architect.
  7. Contractor shall promptly submit all data to allow sufficient time for preparation and for Owner's review and approval before final distribution.
  8. The Color Schedule shall not be considered authorization for changing the contract cost/time.
  9. Architects Supplemental Instructions ( ASI)
  10. Orders only minor changes or clarification of the work that apparently will not involve an adjustment to the contract cost/time.
  11. If an adjustment is required, GC tosubmit an itemized cost/time breakdown as soon as possible and prior to beginning any work. If approved, Architect's Supplemental Instructions will be superseded by a Proposal Request, Construction Change Directive, or a Change Order.
  12. Upon acceptance, the Contractor waives any adjustments to the Contract cost/time.
  13. Record authorized changes on record drawings.
  14. Proposal Request (PR)
  15. Requests an itemized material quantity and labor hours/cost breakdown for proposed changes or additions to the work. Work is not authorized to proceed.
  16. Submit as soon as possible for approval. If approved, Proposal Request will be superseded by Architect's Supplemental Instructions, Construction Change Directives, or Change Order. Include signature lines for “Architect Recommendation” and “Owner Approval.”
  17. Construction Change Directive (CCD) or Elon Field Direction/Clarification
  18. Authorizes changes in the Work which, if not processed expeditiously, might delay Project.
  19. Upon approval by Owner,based Architect’s recommendation, Contractor shall proceed with the change.
  20. All Construction Change Directives shall be incorporated in a Change Order when final cost/time information is determined.
  21. Record change on record drawings.
  22. Change Order (CO)
  23. Orders work to be done for the cost/time adjustment as indicated.
  24. Contractor to maintain a change order log. ( See sample)
  25. Date of Owner approval is the "Approved" date on the Proposal.
  26. Record changes on record drawings.
  27. NO PAYMENT WILL BE MADE FOR WORK PERFORMED WITHOUT PRIOR WRITTEN OWNER’S CONSTRUCTION REPRSENTATIVE’S APPROVAL.

  1. Allowances
  2. List of______.
  3. Differences from allowance will be adjusted by Change Order.
  1. Record Drawings and Specifications
  2. Maintain up-to-date set on site.
  3. Include accurate location of a new underground utilities and field modifications.
  4. Turn over to Architect at "Substantial Completion" of job.
  5. Application for Payment
  6. Prior to first Application for Payment,submit billing breakdown for approval on Form G703. Breakdown should generally be by sub-contracts or trades.
  7. Progress payments are to be submitted to the Architect on or prior to the 25th of each month on AIA Form G702 and G703.
  8. No. of copies required: 2 AE + 2 Owner = 4.
  9. Include North Carolina Tax certifications for each subcontractor by county. Submit two copies with a cover sheet summarizing totals by subcontract, by county.
  10. Quality Control
  11. Owner’s testing lab contact:______
  12. No deviations from plans without AE approval.
  13. Pre-installation meetings ( Masonry__, Roofing__, Finishes__,Other__).
  14. Schedule
  15. Project schedule to be updated monthly and whenever major changes are needed.
  16. On site start date______?
  17. Coordination issues:
  18. Tele/data rough in ______, trim out______.
  19. Other contracts (FFE, ___)
  20. Need keys to existing buildings?
  21. ______
  22. Utilities
  23. Location of UG utilities requires GC to contact Promark, ElonUniversity and Elon.
  24. ElonUniversity PP at 278 5500 (on campus phone lines, steam lines).
  25. Promark. (Power, Gas, off campus phone lines).
  26. ElonTown 584 9600 (off campus water, sewer lines).
  27. Contractor Concerns
  28. Location of field trailers and employee parking.
  29. ______
  30. ______
  31. Owner’s Concerns
  32. Professional behavior by all personnel.
  33. No parking in unauthorized areas, especially the grass and under trees. Towing will be enforced.
  34. No firearms, alcohol, sex offenders, drugs.
  35. Maintain safe, clean job site. ( fence, tree protection, lighting)
  36. Notify Elon Construction Department immediately for any of the following incidents:
  37. Accident (personnel or material).
  38. Utility interruption.
  39. Fire (dial911) and Campus Security at 278 5555.
  40. Other items?
  41. ______

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