Minutes- Board of Directors Meeting, March 5, 2014
EDUCATIONAL SERVICES COMMISSION OF MORRIS COUNTY
P.O. Box 1944, Morristown, NJ 07962-1944
(973) 540-8844
MINUTES –BOARD OF DIRECTORS MEETING
March 5, 2014
CALL TO ORDER
President, Perry Kwok called to order the Regular Meeting of the Board of Directors of the Educational Services Commission of Morris County at the Commission Office, 520 Speedwell Avenue, Suite 200, 2nd Floor, Morris Plains on Wednesday, March 5, 2014 at 7:45 pm.
FLAG SALUTE
The President led the Board of Directors in the salute to our flag.
ROLL CALL
The Business Administrator/Board Secretary noted the Roll Call from the Representative Assembly:
Present: Barry Brantner, Boonton Township
Dev Modi, Harding Township
Karen Nyquist, Long Hill Township
John Morella, Montville Township
Michael Bertram, Morris Hills Regional
Alan Albin, Morris Plains
Terri Murphy, Morris School District
Anthony Giordano, Mount Olive Township
Tom Salerno, Pequannock Township
Marcia Asdal, West Morris Regional
Perry Kwok, Washington Township
Angelo Vilardi, Superintendent
Not Present: Irene LeFebvre, Boonton Town
Tracy Luciani, Butler Borough
Denise McCarthy, Lincoln Park
Mine Hill Township
Also Present: Catarina Bilotta, Business Administrator/Board Secretary
NOTICE – Noted the Notice from the Representative Assembly:
I submit that a legal notice of this meeting of the Board of Directors was published on June 23, 2013 in the Daily Record. Notices were also sent on June 18, 2013 to the offices of the Morris County Clerk and the Morris County Superintendent of Schools. In addition, notices were posted at the Park Lake School, Rockaway and Regional Day School, Morristown.
PUBLIC – No Public
SUPERINTENDENT’S REPORT
· Discussed enrollment in 2014-2015 and impact on staffing
· Discussed changes made in the Transportation Department
· DOT approved our advertising of our schools on our buses
· Discussed new Teacher Evaluation Services
· Discussed Superintendent Evaluation procedures for April
MINUTES
1. APPROVAL OF MINUTES OF THE REPRSENTATIVE ASSEMBLY MEETING OF JANUARY 8, 2014
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the Minutes of the Representative Assembly Meeting of January 8, 2014.
Moved by Tom Salerno and seconded by Terri Murphy
The motion was approved as follows 8 yeas, 0 nays, 3 abstentions (Barry Branter, Dev Modi and
Tom Salerno)
2. APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETING OF
JANUARY 8, 2014
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the Minutes of the
Board of Directors Meeting of January 8, 2014.
Moved by Tom Salerno and seconded by Terri Murphy
The motion was approved as follows 8 yeas, 0 nays, 3 abstentions (Barry Brantner, Dev Modi and Tom Salerno)
COMMISSION
3. APPROVAL OF LINE ACCOUNT TRANSFERS FOR THE 2013-2014 BUDGET
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the line account transfers to the 2013/2014 budget as detailed on the attached: EXHIBIT A
Moved by Michael Bertram and seconded by Terri Murphy
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
4. APPROVAL OF THE BOARD SECRETARY’S AND TREASURER’S REPORT
BE IT RESOLVED BY THE BOARD OF DIRECTORS, that the Board acknowledges receipt of the certification from the Board Secretary that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C.:6A:23-2.11(a) further the Board of Directors, after review of the Board Secretary’s and Treasurer’s monthly financial reports and upon consultation with the appropriate district, certifies that no major account or fund has been over expended in violation of N.J.A.C.:6A:23.2.11(b), and that sufficient funds are available to meet the Board of Director’s financial obligations for the remainder of the fiscal year, therefore it is recommended that the Secretary’s and Treasurer’s Reports for the month ending December 31, 2013 showing a cash balance of $129,326.54 be approved: EXHIBIT B
Moved by Michael Bertram and seconded by Terri Murphy
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
5. APPROVAL OF THE BOARD SECRETARY’S AND TREASURER’S REPORT
BE IT RESOLVED BY THE BOARD OF DIRECTORS, that the Board acknowledges receipt of the certification from the Board Secretary that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C.:6A:23-2.11(a) further the Board of Directors, after review of the Board Secretary’s and Treasurer’s monthly financial reports and upon consultation with the appropriate district, certifies that no major account or fund has been over expended in violation of N.J.A.C.:6A:23.2.11(b), and that sufficient funds are available to meet the Board of Director’s financial obligations for the remainder of the fiscal year, therefore it is recommended that the Secretary’s and Treasurer’s Reports for the month ending January 31, 2014 showing a cash balance of $1,325,470.80 be approved: EXHIBIT B
Moved by Michael Bertram and seconded by Terri Murphy
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
6. APPROVAL OF ACTION ON PAYMENT OF BILLS
BE IT RESOLVED BY THE BOARD OF DIRECTORS that the following List of Bills be approved: EXHIBIT C
January 31, 2014 $2,411,255.70
February 28, 2014 $2,461,486.45
Moved by Michael Bertram and seconded by Terri Murphy
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
7. APPROVE PROFESSIONAL SERVICE PROVIDERS – 2013-2014 SCHOOL YEAR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the Professional Service Providers for the 2013-2014 school year, as per the attached: EXHIBIT D
Moved by Michael Bertram and seconded by Terri Murphy
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
8. APPROVAL OF AWARD AND RENEWAL OF BIDS
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the Award of Bid #5941, MSRP Athletic Supplies, Part 2, Bid Date 10/9/13 as well as Bid Dates 1/8/14 and 2/11/14, as determined in consultation with Educational Data Services, as listed on the attached;
AND to approve the renewal of NJ Time & Material bids for the renewal bid time period of April 1, 2014 to March 31, 2015, as determined in consultation with Educational Data Services, as listed on the attached;
AND to approve the Award of Bid for Copy Duplicator Paper, as determined in consultation with Educational Data Services, as listed below: EXHIBIT E
Award of Bids – Copy Duplicator Paper:
Date Vendor Group Items Bid Lowest Bid
2/11/14 W.B. Mason North 62 $2,310,901.89
2/11/14 W.B. Mason South 62 $2,587,930.26
Moved by Michael Bertram and seconded by Terri Murphy
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
ESC SCHOOLS
9. APPROVAL OF DISBURSEMENT FROM PARK LAKE LUNCH FUND
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the following disbursements from the Park Lake Lunch fund: EXHIBIT F
DISBURSEMENTS CASH BALANCE
December 31, 2013 $2,970.74 $410.80
January 31, 2014 $1,905.87 $698.10
Moved by Anthony Giordano and seconded by Tom Salerno
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
10. APPROVAL OF DISBURSEMENT FROM REGIONAL DAY LUNCH FUND
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the following disbursements from the Regional Day Lunch fund: EXHIBIT F
DISBURSEMENTS CASH BALANCE
December 31, 2013 $1,816.23 $139.20
January 31, 2014 $2,718.79 $291.75
Moved by Anthony Giordano and seconded by Tom Salerno
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
PERSONNEL
11. APPROVE ESC STAFF
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve personnel for the school year 2013-2014, as recommended by the Superintendent, per the attached: EXHIBIT G
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
12. APPROVE STIPEND FOR BID COORDINATOR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the stipend for Frank Romano, Bid Coordinator in the amount of $2,500.00 to be paid semi-annually in January and June 2014.
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
13. FINAL WORKER’S COMPENSATION PAYMENT
BE IT RESOLVED BY THE BOARD OF DIRECTORS to remove Dienene Williams from ESC payroll. Payments for Worker’s Compensation leave will be made directly by our MEIG Worker’s Compensation Fund effective February 1, 2014.
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
14. ACCEPT RESIGNATION OF STAFF
BE IT RESOLVED BY THE BOARD OF DIRECTORS to accept the resignation of the following staff:
Name Title Resignation Effective
Kristen Smith Personal Aide – PLS 01/24/14
Dienene Williams Personal Aide – RDS 02/15/14
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
15. REVISION OF JOB DESCRIPTIONS
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the revised Job Descriptions as per the attached: EXHIBIT H
Transportation Clerk/ Bus Driver
Personal Aide
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
16. TERMINATION OF PERSONNEL
BE IT RESOLVED BY THE BOARD OF DIRECTORS to terminate Jessica Goodhand, Transportation Secretary, effective March 1, 2014 due to reorganization of the department.
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
17. APPROVE LIST OF ON-CALL SUBSTITUTES
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the attached list of on-call substitutes for the 2013-2014 school year, as recommended by the Superintendent, at the board approved rates: EXHIBIT I
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
18. APPROVE HIGH SCHOOL STUDENT OBSERVER
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the following high school student observer at the Park Lake School, as recommended by the Superintendent:
Jillian Gonzalez – March 3, 2014 to June 30, 2014
Moved by Terri Murphy and seconded by Michael Bertram
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
TRANSPORTATION
19. APPROVE JOINT TRANSPORTATION AGREEMENTS FOR COORDINATED TRANSPORTATION SERVICES – 2013/2014 SCHOOL YEAR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the Joint Transportation Agreement for coordinated transportation services for the 2013/2014 school year for the following districts:
§ Ridgefield Park Public Schools (Bergen County)
Moved by Dev Modi and seconded by Anthony Giordano
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
20. AWARD OF EMERGENCY AND NEGOTIATED TRANSPORTATION CONTRACTS – 2013/2014 SCHOOL YEAR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to award the emergency and negotiated transportation contracts for transportation of school pupils for the 2013/2014 school year as per the attached:
EXHIBIT AA
Moved by Dev Modi and seconded by Anthony Giordano
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
21. APPROVE TRANSPORTATION CONTRACT ADDENDA – 2013/2014 SCHOOL YEAR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to approve the transportation contract addenda for changes made to routes for the 2013/2014 school year as per the attached:
EXHIBIT BB
Moved by Dev Modi and seconded by Anthony Giordano
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
22. ACCEPT CANCELLATION OF TRANSPORTATION CONTRACTS – 2013/2014 SCHOOL YEAR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to accept the cancellation of transportation contracts for the 2013/2014 school year as per the attached:
EXHIBIT CC
Moved by Dev Modi and seconded by Anthony Giordano
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
23. AWARD OF TRANSPORTATION CONTRACTS – 2013-2014 SCHOOL YEAR
BE IT RESOLVED BY THE BOARD OF DIRECTORS to award the transportation contracts based on the bid results of February 25, 2014 to the lowest bidders for transportation of school pupils for the 2013/2014 school year as per the attached:
EXHIBIT DD
Moved by Dev Modi and seconded by Anthony Giordano
The motion was approved as follows: 11 yeas, 0 nays, 0 abstentions
PUBLIC – No Public
OTHER BUSINESS – Question on progress of salary guides
GENERAL BOARD DISCUSSION
24. CLOSED SESSION-NOT NEEDED
ADJOURNMENT
There being no further business a motion was made by Barry Brantner and seconded by Michael Bertram to adjourn the meeting at 8:13 pm and was carried by a unanimous roll call.
Respectfully Submitted By,
Catarina Bilotta
Business Administrator/Board Secretary
ATTACHMENTS
EXHIBITS
A1 Line Account Transfers – December 2013
A2-A4 Line Account Transfers – January 2014
B1-B25 Board Secretary’s & Treasurer’s Report– December 31, 2013
B26-B50 Board Secretary’s & Treasurer’s Report-January 31, 2014
C1-C30 Payment of Bills – January 31, 2014
C31-C61 Payment of Bills – February 28, 2014
D1-D2 2013-2014 Professional Service Providers
E1-E8 Award & Renewal of Bids - Educational Data Services
F1 Lunch Fund – Park Lake School – December 2013
F2 Lunch Fund – Regional Day School – December 2013
F3 Lunch Fund – Park Lake School – January 2014
F4 Lunch Fund – Regional Day School – January 2014
G1 2013-2014 Staff
H1-H4 Revision of Job Descriptions
I1 2013-2014 On-Call Substitute List
AA1-CC1 Transportation
AA2-DD2 Transportation
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