MINUTES

NASSS Board Meeting

New Orleans, Wednesday, November 7, 2012

5:00 PM in the Louis Armstrong Room

Invited:All members of the current (2012) and next (2013) NASSS Boards

Present: Faye Wachs (president); Toni Bruce (pres-elect); Theresa Walton (MAL;book); Robert Pitter (Web Chair, Member Liaison); Brenda Riemer (Treas); Fritz Polite (incoming pres-elect); Emily Houghton (Grad Rep); Jason Laurendeau (MAL; StuPaper); Kathy Jamieson (Secty); Demetrius Pearson (chair DCCC); Nancy Spencer (Archivist); Cheryl Cooky (MAL; SSJ award); Michelle Helstein (Conf Locator); Michael Atkinson (Editor SSJ); Mark Norman (Grad Rep); Maureen Smith (Conf Site Director); Vicky Paraschak (Elexns Chair)

  1. Call to order - 5:11pm
  1. Welcome and introductions current board, next board
  1. Each board member introduced themselves
  1. Approval of the agenda
  1. first by Laurendeau; second by Bruce; motion approved
  1. Approval of the minutes of the 2011 NASSS Board meetings
  2. first by Riemer; second by ? motion approved
  1. Business arising from the minutes of these two meeting
  2. no business discussed from the two previous meetings

New Business

  1. Faye Wachs introduced a conversation regarding the workload of conference planning and the current 3-year term/work assignment of the president position on the Board. The Board was asked to consider moving the responsibility forconference planning from the President elect to the past President.

Riemersupported this idea citing the demand of the conference planning assignment and the potential benefit of the assignment being carried out by someone with more Board experience.Spencer offered insight as to how the program planning may be properly mentored; Brucespoke of the mentoring possibility if the assignment were switched to the past pres; Politeshared that he had experience with this sort of plan in another organization; Bruce suggested that NASSS needs a conference planning template. Spencer suggest that NASSS had a manual, created by Mary McDonald, but it is missing at this point. Jamieson added that this would be a change to the bylaws and thus needs to follow proper procedure. Spencer and Jamieson suggested there may be minority opinions that need to be considered. Spencer pointed out lack of continuity in passing docs down; web changes; and unique situation where one person had to serve in this role twice.

Action: Bruce will facilitate a special committee agenda focused on streamlining conference program planning – exploring the possibility of past presidentserving on program planning committee; Bruce, Wachs, and Rail have agreed to serve on program planning committee for 2013.

  1. Conference organization
  2. Do we need an assistant?
  3. Use of committee?
  4. Possible change in model?
  5. See notes on item 6
  1. Recruitment of individuals for positions (Membership Liaison)
  2. Wachs clarified that Robert Pitter now occupies this position and it is now partnered with the Web committee duties

New Business/Reports from Standing Committees/Entities

  1. Conference Program Committee (T. Bruce)
  2. Report
  3. Spotlight session dcccc
  4. toni gave brief report; committee was very helpful; printing as late as possible is helpful;
  5. decided not to do a spotlight session with dccc due to timing of announcement of award - perhaps with previous award winners of dccc award . . .
  1. Conference Site Committee (M. Smith/Helstein)
  2. Reports
  3. Helstein - conference locator - - embassy suites hotel in portland, oregon; 8 meeting rooms; free bfast and happy hour each day; free wifi in rooms; new sites - suggestions austin, tx; new mex; halifax; narrowed it to austin; santafe; colorado springs; 2 items for discussion - - a. how does NASSS define NA? Will NASSS consider meeting in Mexico? - the board supports the site locator committee in their exploration of possible conference site in Mexico – 2016, especially related to forthcoming special issue in SSJ; b. should the committee pursue more tier one cities? what is the board recommendation? Brenda suggests that this is fiscally difficult for nasss and her report will shed some light on this. the board will consider michelle's question in light of our treasurer's report.
  4. M. Smith reported on the work of the conference site planning committee; she is still figuring out how best to use her committee members, incl her on-site coord; grad student coordinator of on-site student volunteers received compensation of room rate, and all volunteers received free registration
  5. Sponsorships and ads
  6. no report on this
  7. Finance Committee (B. Riemer)
  8. Report
  9. Do we need a Treasurer-elect or Past-Treasurer?
  10. Discussion held over until Saturday Nov 10, 2012 Board meeting
  11. Fee increases

1. reimbursement form reminder; 2. new 5 year membership rate $400./5yrs - - committee will review its process/success; 3. membership trends - profl is decreasing, students is increasing, over 4 years (2009-2012); conference numbers - increase in student registration; decrease in profl registration (2008-2012); the board has supported the proposal of the finance committee to raise registration fees.

  1. NASSS Secretary (K. Jamieson)
  2. No Report
  1. Outstanding SSJ Article Award Committee (Cooky)
  2. Report will be posted on web site
  1. Outstanding Book Award Committee (Walton)
  2. Report will be posted on web site
  1. Barbara Brown Outstanding Student Paper Award Committee (J. Laurendeau)
  2. Report will be posted on web site
  1. Distinguished Service Award Committee (Rail – not present – report submitted in writing)
  2. Report will be posted on web site
  1. Web Committee (Robert Pitter)
  2. Report will be posted on web site
  3. robert shared his committee members and had been mostly in touch with one member . . .regonline issues; membership reports; maintenance - robert needs to know more about our iconcept agreement; also used the web for our election; need a date for renewing our domain; may need a nasss splash page; need to identify and create sections to website; mark norman suggests a committee to look at current web site.
  1. Meeting adjourned at 8:05pm

Respectfully Submitted by Katherine Jamieson on November 15, 2012

MINUTES

NASSS Business Meeting

New Orleans, Friday November 9, 2012

  1. Call to Order - 6:23pm
  2. ISSA announcement made by Elizabeth Pike, president of International Sociology of Sport Association (ISSA)
  3. Reminds membership about the non-journal membership collaboration between issa and nasss; issa congress 2013, june, in vancouver. cfpis available online - due jan 7 2013. issareg fee is in Canadian dollars; ISSA also has a grad paper award - $ prize with it; honorary member award as well (like nasss service award). Offers best wishes for a fantastic conference and expresses thanks for the collaboration.
  4. Approval of the Agenda
  5. Brenda Riemer moves to approve. Michael Messner seconds; motion carries based on no objection.
  6. Approval of Minutes from 2011 Minneapolis Business Meeting
  7. Cheryl Cooky moves to approve; Jason Laurendeau seconds; motion carries due to no objection

New Business

Procedures

  1. Need for Conference Registration Rate increase (Faye Wachs/Brenda Riemer)
  2. faye - announces conference registration fees; brenda provides a history and data re: fiscal needs - last increase was 5 years ago; membership requested tier 1 cities for the annual meeting - these are more costly; M. Smith clarified that based on her numbers as conference site organizer, NASSS was not in the "red" but rather was breaking even for the 2012 conference.B. Riemer cautioned tht all conference bills had not yet been paid. Samantha King suggests increase is in part due to cost of technology use, but also due to a balance shifting toward more students, and fewer faculty attending the conference – encouraged the Board to consider how we sustain nasss and support student involvement; Jeffrey montez de oca asked if NASSS has looked at comparable conferences; B. Riemer responded suggesting NASSS costs are much lower than other conference fees. NASSS member offered the example of nasssm $395 for faculty attendance at conference.
  1. Do we need/use the NASSS newsletter?
  2. Wachs posed the question, “do we need and/or use the newsletter?” Cheryl Cookyput forth a motion to retire the newsletter and use the web site or other social networking capacities; Mark Norman asked for a description of the newsletter, having never seen an issue of it; Nancy Spencer described what the newsletter has been; Mark Norman suggests a quarterly newsletter that may be posted on the web site; use nasss listserv with more tags to clarify content; ChristianeDellaire suggested the listserv is what it is, and we ought not to take responsibility for members NOT reading it, but rather continue to make it available to those who will access it. Nicole Lavoi added that NASSSought to consider when to push info versus when to invite folks to opt in for informational access; Robert Pitter suggested NASSS could add an rss feedto the website; Cheryl Cookyonce again moves that NASSSretire the newsletter and switch to more efficient technological options. Motion is seconded by Toni Bruce. Motion carries with a majority in favor.
  1. Use of the Listserv
  2. Wachs announces that Michael Malec asks that folks email him directly if they are not yet receiving the listserv notices

Reports (full reports to be posted on web page)

  1. Conference Site Director (Maureen Smith)
  2. Expresses thank to Samantha King for her work in selecting this hotel; lists her committee members; Reports that the 2012 conference has the most conferees in NASSS history, with 360 attending, and roughly a 50/50 split of stu/prof attednace. The site planning committee will send out a member survey in the next two weeks. Smith reminds members that there will be "books and beer" available immediately following the meeting.
  3. Conference Program Committee (Toni Bruce)
  4. thanks her committee with specific thanks to those who took on leadership roles; offers some reminders of NASSS conference program policy – see the PPM, available on the web page.
  5. Treasurer (Brenda Riemer)
  6. announces new 5 year professional dues rate - a savings of $75.; Finance committee will assess this new membership rate and may propose amendments in 2013. reminds membership that dues account for a jan 1- dec 31 annual term of membership.
  7. Elections Chair (Vicki Paraschak)
  8. announces the elections committee members and reports that NASSS held a successful online election in spring 2012with at least 2 names in each category; reiterated the importance of putting your name forward; electronic voting went well with new NASSS web system –expressed thanks to Robert Pitter and Iconcepts; Announced election outcome: fritz polite - pres elect; kathyjamieson, secretary; Mary Louise Adams, member at large (canadian); The forthcoming election will include president-elect, treasurer; and 2 members at large. NASSS members are encouraged to run for those positions.
  9. Chair of the Web Committee (Robert Pitter)
  10. Selected by the Board in November 2011 - was happy to take it on. NASSS now has a stable web provider - we can get help when needed but also update ourselves; names committee members, especially barbarashaustic-almeida, who is responsible for the NASSS blog; Pitter also has role as member liaison; suggests that NASSS conference registration had a few problems last year –those issues have been addressed. Shares that the Web committee is thinking about new ways to develop the web page to serve members better - maybe an rss feed, and look at the web as a way to get folks to sign-up for committee membership, etc.
  11. Archivist (Nancy Spencer)
  12. reports that the NASSS archives have been at Bowling Green State University (Ohio, USA) since 1978, with Eldon Snyder as first archivist; Spencer showed the web site at BGSU with nasss archives - go to bgsu - go to archives, and ask for NASSS, our archives will come up. An introduction and organizational sketch are available at the archive site; Spencer requests ideas from members for additional items to go into the archives
  13. SSJ Editor (Michael Atkinson)
  14. thanks pirkkomarkula for her editorial work previous to michael's editorship; also thanks richardpringle as previous assoc editor; welcomes kimschimmel as associate editor; four members retiring knoppers; kennedy; billings; king; welcomes dworkin, darnell, jette, and c. adams to the editorial board.
  15. Reports that SSJ rec'd 274 submissions this year; ssj is at a 5yr high for its impact score; SSJ had 55k unique web site visitors; provided specific data re: therate of acceptance, etc; announced special issues; emplored the membership to keep sending papers to thejournal in order to keep it vibrant and strong.
  16. Newsletter Editor (Volunteers?) – item removed
  17. Membership Liaison (now under Web committee) – item removed
  18. DCCC Committee (Demetrius Pearson)
  19. acknoweldges committee members - departing, jess chin; othelloharris; incoming, kyoungyimkim; funding support for the dcccc grad scholar award -garysailes will once again fund that award - has put the funding in his will - acknowledges gary'scommittment; the possibility of a master's level award as an added award - may be funders among the membership; graduate diversity award winner spotlight session to highlight previous scholar awardees, possible for quebec conference in 2013.
  20. announces the 2012 Graduate Diversity Scholar Award - 11 outstanding award applicants and could only make one award. Recipient is Chelsea Johnson(University of Southern California, USA).
  21. Graduate Students Representatives (Emily Houghton; Mark Norman)
  22. mark normanannounces new grad rep letisha brown; thanks departing grad rep, emilyhoughton; grads have added to web presence; asks folks to look at web site and alert the grad reps for any edits; reports a great grad student turn out at the conference - bkfastmtg = 45; social = 60; publishing session = 40; take a student to lunch = 60; expresses thanks to panelists; reminds membership about the book raffle.

Awards Ceremony

  1. NASSS Diversity Scholarship (Demetrius Pearson)
  2. see item 17-b.
  3. Barbara A. Brown Outstanding Student Paper Award (Jason Laurendeau)
  4. Reports 3 ma submissions and 17 phd submissions; announces winners. Doctoral Winner: Jennifer Hardes, University of Alberta, for the paper entitled, Toward a sporting common:Spectacle, biopolitical production and multitudinalbecomings. Doctoral Honorable Mention: MuneneMwaniki, University of Illinois at Urbana-Champaign, for the paper entitled, Biological Fandom.Master’s Winner: Shawn Forde, University of British Columbia, for the paper entitled, Look After Yourself! A Critical Discourse Analysis of Right to Play’s HIV/AIDS Prevention Manual.Master’s Honorable Mention: None selected in 2012
  5. NASSS Outstanding Book Award (Theresa Walton)
  6. Reports that there were 14 nominated books. Announces awards. Recipient: Joshua I. NewmanMichael Giardinafor the book, Sport, spectacle, and NASCAR nation: Consumption and the cultural politics of neoliberalism. NY: Palgrave Macmillan.Honorable mention: Mary Louise Adams, for the book, Artistic Impressions: Figure skating, masculinity, and the limits of sport. Toronto, CA: University of Toronto Press.
  7. Outstanding SSJ Article Award (Cheryl Cooky)
  8. Expresses thanks to committee members; describes the winning article and presents award. Recipient: Michael A. Messner (2011). Gender ideologies, youth sports and the production of soft essentialism. Sociology of Sport Journal, 28, 151-170.
  9. NASSS Distinguished Service Award (Algerian Hart for Gen Rail)
  10. serviceaward - Algerian Hart describes the award, thanks committee members, repors that this year there are two awards recognizing extraordinary contributions to NASSS and to the field of sport studies, marking distinguished and long term contributions. Hart introduces George Sage who presents the award to MerrilMelnick; Algerian Hart then introduces Kyoung-yimKim andJanell Joseph to present the award to Peter Donnelly.

Other Business

  1. Varia
  2. Wachs thanksdeparting Board Members - Jason Laurendeau, Genevieve Rail
  3. Wachs welcomes new NASSS Board members - President Elect: Fritz Polite; Secretary: Kathy Jamieson; Member at Large: Mary Louise Adams
  4. Wachs passes symbolic gavel to 2012-13 NASSS President, Toni Bruce
  5. Announcements
  6. Bruce announces NASSS conference Nov 6-10 in Quebec City
  7. Bruce reminds membership of reception and book raffle
  8. Adjournment at 7:50pm

Respectfully Submitted by Katherine Jamieson on November 15, 2012

MINUTES

NASSS Board Meeting

New Orleans, Saturday, November 10, 2012

11:45 AM in the Louis Armstrong Room

Invited: All members of the current (2012) NASSS Boards

Present: Faye Wachs (past president); Toni Bruce (president); Theresa Walton (MAL); Robert Pitter (Web Chair, Member Liaison); Letisha Brown (Grad Rep); Kathy Jamieson (Secty); Demetrius Pearson (chair DCCC); Nancy Spencer (Archivist); Cheryl Cooky (MAL); Mark Norman (Grad Rep); Maureen Smith (Conf Site Director); Mary Louise Adams (MAL)

  1. Call to order –11:55 AM
  1. Welcome and introductions current board
  1. Continuation of Board Meeting Agenda from Wed Nov 7

Presidential Initiative

tonibruce introduces a project in conversations with our founding members; walton suggests a youtube for nasss for these interviews; adams reminds us to not reproduce the exclusions that were present in the remembrance; bruce suggests interviews get done beyond board member ideas, also by membership; need awareness of the politics of privilege; spencer suggested we look at alma clayton peterson report; organizational assessment sort of project;

special committee - facilitated by bruce, incladams, jamieson, spencer, rep from dccc, wachs - legacy project

Motion to reappoint Nancy Spencer in position of archivist - bruce first; norman2nd - motion carries

Board Initiative – NASSS Public Interface

Cheryl cooky raised issue of creating more of a public interface with nasss, and social issues . . . engaging with the media, experts engaged on particular issues; spencer says members are talking about this and some are already doing some of this background work, eg. a list of experts, insights re: how to do this; walton says these are 2 issues - access to media of our members, and position papers; critical engagement with mass media - special committee; we need a process in place - special committee with cooky as chair - critical,public engagement committee; adams shared that Queens U has a fantastic media engagement training - will check out as a resource for the special committee; ideas about a pre-conference workshop; Norman suggests a panel of folks who are regularly media engaged.