EASTERN NORTH CAROLINA SHAG CLUB
BUSINESS MEETING
MARCH 2, 2011
President Mike Folk called the meeting to order. There are 14 members present and it was noted that we do not have enough members present for a quorum. There were 26 members present at February meeting. There were two items added to the agenda: the Valentine’s Day party and the Flyer for Edgecombe Community College.
TREASURER
Treasurer Edna Denton reported the ending balance is $5,967.59. There were deposits totaling $164.00. The expenses for the month totaled $1,479.00 which included our donation to the Tedi Bear Foundation of $1,000.00 Edna also reported emails are being sent out as the requests were sent to her.
VICE PRESIDENT
No report
WAYS AND MEANS
Deborah Linton reported the 50/50 raffle at the Valentine’s party went well. The club’s half of the raffle was $114.00.
SOCIAL
Cynthia Cox was the chair of the Valentine’s Day Party. She reported all went well and that she did go over budget $36.90. Comments from the members present conveyed that
we all had a great time and thanked her for a great job.
Jane Haislip volunteered to chair the Re-Up Party. Mike Folk stated he will be handling the membership functions. The party will be June 18, 2011 at Graham Mills’s river house from 12:00 noon until……
Jane Haislip had mentioned a St. Patrick’s Day Party to some members in attendance. She was volunteered to chair that party. Fred Tetterton will send a flyer to be posted on the website. The party will be March 13th at the City Hotel and Bistro. Billy Layton will check with Josh to make sure it will be OK to bring in desserts as we did for Valentine’s Day.
REMEMBRANCE
Mary Waters reported that she sent out a get well card to Walter Upchurch who had back surgery. Also mentioned was the passing of past president, Bill Brown. Several members of the Shag Club were present at his funeral. A suggestion was made to dedicate the next newsletter to Bill.
MEMBERSHIP
Mike Folk reported that we had 230 members last month. There are 3 new member applications: David Lewis, Wanda Hardison and Clifton Hardison. There was a motion/second to suspend the quorum rule for the purpose of voting in these new members. The motion was passed and the three new applicants were voted in. The current membership is now 233. Last year’s membership total was 260.
WEBSITE
Edna Denton stated the website is updated. Send her any information you would like to see posted.
NEWSLETTER
Cynthia Cox stated she will include a dedication to Bill Brown in the next newsletter. She will also include a list of the new members voted in during January, February and March.
DJ REPORT
The schedule is posted on the website. Robbie Leggett will be playing at S.O.S at the Pirate’s Cove on Wednesday, April 13 and Thursday, April 14. Robbie is also playing at Memories on March 19. There have been emails from other clubs regarding the Thursday party at Pirate’s Cove. Further discussion will be up-coming.
The following contribution is President Mike Folk’s notes from the Winter Workshop.
2011 ACSC WINTER WORKSHOP NOTES
The 2011 ACSC Winter workshop was held February 26 in Columbia, SC. Mike and Christy Folk attended as representatives of the Eastern North Carolina Shag Club.
The meeting was chaired by Ken Aiken, the President of ACSC. The attendees voted to fill three positions on the SOS Board of Directors. Nominees for the three positions were: Dwayne Baggett
Ronnie Gregory
Helen Still
Hector Phifer
Bob Wood
The following were elected: Ronnie Gregory, Dwayne Baggett and Helen Still. They will serve a three year term.
Allan Henry gave the Treasurer’s report for ACSC and the latest balance is $17,615.82.
It was reiterated that ACSC clubs must send a representative to the Winter Workshop, Summer Workshop and one other meeting (usually held during SOS). Clubs must attend three to qualify for the reimbursement check (which is given during the Fall SOS meeting).
Ron Whisenant explained that each SOS club at OD is given $1500 for a food allowance. The food that you see offered by each of the clubs is paid for from your SOS card (the clubs are not paying for it).
The Summerville, SC Shag Club was admitted for membership into the Association as a new member.
It was pointed out that the ACSC “White Book” manual is available in its entirety on the SOS website (go to site info/site map to find it).
There have been no changes on the ASCAP issue.
There were 1772 SOS cards sold prior to and during Midwinter SOS, for a total of $53,160.00. This sets a new record for Midwinter SOS. There have been 2470 SOS cards sold to date.
A book will be published next year chronicling the history of SOS. It is written by a USC professor and the title will be “Carry My Heart to Ocean Drive”.
To break the Guinness World record for shagging on the beach will require 2501 couples. There is still talk of trying to do this during Spring SOS.
The City of NMB will no longer allow candy to be thrown out during the SOS parade. Beads can still be thrown out.
UNFINISHED BUSINESS
Mike Folk reported that Josh, the manager at the Bistro, has given permission for us to have a silent auction fundraiser any time. It was discussed that late April or May is preferred for that fundraiser. Mike also mentioned he will need the $50 for the party at the Pirate’s Cove. He also has paid the deposit to rent the American Legion building for our Shag-O-Ween and Christmas parties.
NEW BUSINESS
There will be a parade at Spring Safari at S.O.S. The question was posed to see if there was any interest. There was no discussion. It was stated that the rules have changed and people on the floats can no longer throw out candy as we have done in the past.
Discussion was held about getting an ENCSC pamphlet printed to advertise our Shag Club. Addie Lou Leggett will make some inquiries to look in to costs with PIP Printing/Donald Stocks.
ANNOUNCEMENTS
The club was made aware that there is a new publication called Eastern Living Magazine that has featured several articles and pictures of shagging events in the East.
The meeting was adjourned.
Respectfully submitted,
Brenda Brooks