East Central Academy Recreational Meeting

July 15, 2013

In attendance: Doris, Matt, John N., Wayne, Jeff, Andy, John O, Tommy, Derek.

Reviewed the Spring season.

All thought it went pretty well. Below are some items which were discussed:

  1. Maybe look at ending the league events closer to the other programs running at the same time. Closer to the end of June.
  2. Number of games per event? Some interest in playing two games at each event.
  3. Goalies for U8 games? In some cases one team was ‘killing’ the other team. Would putting a goalie in help with this? Discussion included: coaches at the games have the ability to make adjustments to make the game competitive for both teams. Options are endless.
  4. Work more around team coach assignments. In the case when the coach is assigned to multiple teams.

Generally agreed points b and c are already outlined within the ‘best practices’, so a note will be sent to the WYSA DOC for feedback.

Concerns:

  1. What to do in the case of a forfeit? There were several and it was decided this cannot happen. Doris will follow up and see what happened.
  2. Pop Warner on Saturday mornings? All know about it but the group agreed to continue with games on Saturday mornings.

FALL 2013 Season

Continue with format as outlined below.

Dates

League to start on September 7; End on October 19

Each club will be allowed 2 Block Out dates

By August 7 -- have # of teams and Block out dates to Sue Anne Evers,

August 14 --- Schedule will be published.

Rather than always meeting, Derek will set up Google Hangout. This can/will also be used for clubs to communicate with each other regarding their upcoming event.

General Format of Academy League

Items reviewed:

  1. General Weekly flow:

The numbers supplied will be the general guideline used to determine if a hosting location will have enough fields.

By the date indicated on the spreadsheet, clubs will need to let the hosting club know if the number of teams attending is different than originally supplied

Clubs will need to decide how to divide up their teams. (example: all even teams, stronger to weaker teams, etc)

Schedule is created and published to the attending clubs on the Monday before the date of the event

At the event:

Rosters/Players:
Each club will need to supply rosters. We will use a copy of the LeagueOne roster, it does not matter how you entered your teams. Hand write on the roster the team assignments. These will be handed in to the Lead Person of the hosting club, which can then be reviewed if anyone has any questions.

Players are to be assigned to only one team for the day. We are not looking to have players playing on 2-4 teams for the day. It was also agreed to all a player to play where they will be competitive, up or down. Please be honest about this or else we will have to put in place a stronger rule.

Game Times/Schedules:
All clubs agreed to follow the game times as:
9:00 AM U8 Boys
10: 00 AM U8 Girls
11:00 AM U10 Boys
12:00 PM U10 Girls

Schedule all games at the times indicated, if additional game times are needed, schedule games at the other times indicated. For example, if you have 3 U10 Girls games that need to be scheduled and only two fields available, schedule 2 games at the 12:00 PM time slot and the third one at 10:00 AM.
The group agreed, we will try to get games played on Saturday mornings and try to have all games completed by 2:00 PM. We really are not looking to make this an all day event, but rather something families know will be over by 2:00 PM. The 1:00 PM option is only there if you really need it.

Each team will play one game on the event day. Exception will be for the EC Kick-Off Day and the EC Jamboree, when two games will be scheduled for each team.

Final agreed upon Schedule is attached.

Game Formats:

Age Group / # Player on Fld / Length / Referee Fee / Field Size / Goal Size
U8 / 4 (no Goalie) / 4 x 12 mins / No ref / Length (Minimum 25 / Maximum 35)
Width (Minimum 20 / Maximum 30) / 4' x 6'
U10 / 6 (5v5 + Goalie) / 2 x 25 mins / Center Ref - $14 / Length (Minimum 45 / Maximum 60)
Width (Minimum 35 / Maximum 45) / 6' x 18' min. / 7' x 21' max.

Referees:

All U10 Games will have one center referee. Each team will pay for 1/2 of the referee fee at the field, same as any other East Central game.

If a club chooses to have referees at U8 games, they will be responsible for payment to those referees. Exception to this will be for the EC Jamboree, this will be handled as part of the tournament, so teams will not need to bring along referee fees for these games.

Conclusion:

Understand this is a new program, different than anything that has been done in the past in our district. So it is a work in progress. If something comes up, make sure to send an email to the group and we will work it out. The hope is that after a few weeks, we will settle in and get a better understanding how the season will flow.

No ‘next meeting’ date has been set. We can plan to meet at the March 16th Coaching Convention if needed.

Submitted by,

Doris Schommer