Draft Role Profile

Draft Role Profile

DRAFT ROLE PROFILE

Job Title: Systems Programmer

Work Base: To be confirmed

Reporting to: Head of Information Services and Technology

Job Purpose: To continually develop and maintain software applications and systems that support the functional needs of the organisation and that enhance the experience of staff and learners, and todevelop data analysis and reporting tools, particularly related to Management Information Systems (MIS), Finance and Quality/Curriculum.

Length of contract: Permanent

Hours of work: Full time (35 hours per week)

Pay scale: MG1-MG4

Main duties and responsibilities

  1. Work closely with MIS staff in the development ofmanagement information systems that serve the needs of relevant stakeholders.
  1. Enhance the quality and use of centrally held information ensuring that it becomes the prime source for reporting and administration purposes.
  1. Work closely with staff teams and any external consultants to develop and maintain the organisation’s reporting systems and develop reports for internal and external use as necessary to assist the strategic and operational decision making process.
  1. Provide systems / database support across the organisation as required.
  1. Use appropriate development languages and techniques to develop and adapt solutions to increase efficiency and accuracy, save staff time and improve the delivery of services across the organisation.
  1. Maintain knowledge of Welsh Government and other external data requirements

e.g. LLWR specification, and ensure systems are compliant.

  1. Maintain knowledge of relevant national and regional external statistical, demographic and performance publications for use in developing reports.
  1. Create and maintain system specifications and documentation for any systems developed.
  1. Assist in providing documentation, training, support and standards for users of applications.
  1. Work with project managers and staff to developproject specificsolutions and reports that support effective project management, are accessible to project partners, and ensure compliance with the security and funding requirements of the project, as required.
  1. General maintenance and troubleshooting of databases and related systems.
  1. Work within an appropriate development lifecycle that includes adequate planning, design, development, testing and maintenanceto ensure user acceptance, security and integrity of all systems.
  1. Ensure compliance with audit requirements.
  1. Take an active part in applying continuous improvement across the organisation.
  1. Work in accordance with the Data Protection Act and to ensure that all data protection concerns are reported to the organisations Data Protection Controller.
  1. Contribute to staff meetings, organisational initiatives and developments.
  1. Comply with all organisational policies and procedures, keeping abreast of changes and making any necessary changes to administrative systems.
  1. Ensure that all aspects of the organisations financial instructions and standing orders are followed.
  1. Ensure the safe working practices are used and appropriate and Health and Safety legislation adopted.
  1. Actively support and practice equality of opportunity in the workplace.
  1. Work in a way that is sensitive to the Welsh language and complies with the Welsh Language Measure 2011 and our duties in implementing the Welsh Language Standards.
  1. Be willing to travel across Wales and work flexibly according to the role if appropriate.


PERSON SPECIFICATION

CRITERIA / ESSENTIAL / DESIRABLE
EDUCATION, TRAINING AND QUALIFICATIONS / BTEC HNC/HND in an IT related discipline and/or Professional qualifications in Microsoft environments, or exceptional experience related to the role.
Good all round education to including English and Maths GCSE or equivalent. / Degree or Equivalent in an IT related discipline.
Professional qualifications in Microsoft environments.
EXPERIENCE / Experience of developing and implementing systems to improve efficiency within an organisation.
Experience of document management, dataflow diagrams and process improvements.
Experience of a range of development tools and programming languages.
Experience of developing secure multi-user systems.
Extensive experience of using advanced Excel spreadsheets, MS Access, SQL andSSRS.
Experience of database analysis and manipulation and of working with large relational databases. / Good experience of structured systems development, analysis and design.
Development of systems within a college or education environment.
Development within a Microsoft Server and SQL Server environment serving a large user base.
Experience of web service integration.
Experience of working with and supporting a geographically distributed workforce.
SKILLS, KNOWLEDGE, ATTITUDE / Ability to demonstrate a commitment to the organisation’s purpose, vision, guiding principles and values.
Excellent IT skills covering all Microsoft office applications, particularly, Excel and Access, MS SQL Server and Visual Studio.
Ability to design and implement reporting systems and produce ad-hoc and regular reports.
Ability to research, manipulate and analyse large quantities of complex data, working with a high level of accuracy and attention to detail.
Excellent verbal and written communication skills with the ability to present complex data in a clear format that can be understood by a wide range of audiences.
Excellent communication and interpersonal skills.
Excellent planning, prioritising, problem solving and organisational skills.
Commitment to continuous professional development.
Ability to work under pressure and to deadlines.
Flexible, reliable and self-motivated.
Ability to work independently using own initiative.
Comfortable working alone and as part of a team. / A good understanding of Data Protection legislation with the ability to maintain confidentiality at all times.
Knowledge of cloud based platforms including Sharepoint Online, Office 365, Microsoft Azure, Power BI, etc.
WORKING PATTERN - / Willing to work flexibly, including occasional weekend and evening work if required.
Contracted hours for a full time post are 35 hours per week.
OTHER REQUIREMENTS / Willingness to travel across Wales and to work flexibly, including occasional overnight stays. / Ability to speak Welsh.

APPLICATION FORM

Vacancy Applied for / Application reference number (for office use only)

Please ensure that all sections of this form are completed.

Personal Statement
Please outline your suitability for the post, referring closely to the person specification when writing your personal statement.
Please Continue on a separate sheet if necessary.
Membership of Professional Bodies
Name of Body / Grade of Membership / Admission Date
Training and Personal Development
Please indicate any training and personal development activities you have undertaken which you feel are relevant to your application
Training/CPD undertaken Date
EMPLOYMENT HISTORY
Please give details of employment to date including voluntary work in chronological order starting with your current or most recent employment.
Please continue on a separate sheet if necessary
Dates / Employer / Brief outline of Duties and Responsibilities / Reason for leaving
From: / To:
QUALIFICATIONS
Please indicate relevant academic and teaching qualifications.
Academic Qualifications / Date Achieved
Teaching Qualifications / Date Achieved
Basic Skills/ESOL qualification (please specify)
Welsh Speaker / Yes/No
Welsh Writer / Yes/No
Some Welsh / Yes/No
Other Languages
Please state your preference of language for future communication / English / Welsh
Are you able to provide evidence of your eligibility to work in the UK? / Yes/No
(for more information please contact HR Department)
Do you have a full driving license? / Yes/No
Do you have access to a vehicle / Yes/No
Please indicate where you heard of this vacancy specifying the website/publication
REFERENCES
Please provide in full, the name, address (including post code) and telephone number of two references, one of which should be your most recent employer where possible.
References will be requested for all successful applicants.
REFEREE 1.
Organisation name:
Organisation address: /
Name of Referee:
Job title or Relationship:
Email address/telephone number:
REFEREE 2.
Organisation name:
Organisation address: /
Name of Referee:
Job title or Relationship:
Email address/telephone number:

PLEASE NOTE – on appointment by the WEA YMCA CC Cymru you will need to provide original copies of qualification certificates and proof of your eligibility to work in the UK.

Please return to:-
or to V. Knappett at the address below:-
WEA YMCA CC Cymru, 7 Cooper’s Yard, Curran Road, Cardiff, CF10 5NB
Tel: 02920 235277 / 02921 678712
WEA YMCA CC Cymru is an equal opportunities employer

EQUAL OPPORTUNITIES MONITORING FORM

Please note that this form will be removed from your application and will not be taken into consideration during the recruitment process.

Vacancy Applied for / Application reference number (for office use only)
SECTION 1
PERSONAL DETAILS
Title: / First name: / Last name:
Address including postal code:
Daytime Telephone Number
Mobile Telephone Number
*Email Address:
* Please note that your email address will be used as a primary source of communication wherever possible, so please ensure its accuracy
EQUAL OPPORTUNITIES MONITORING
We would be grateful if you take the time to provide us with the equal opportunities information detailed below. We collect this information to monitor and evaluate distribution of diversity across the WEA YMCA Cymru.. We also use this information to ensure that we comply with legislation.
Please indicate the categories which you feel most appropriately describe yourself.
Gender: Male Female
Do you consider yourself to have a disability? YesNo
If yes, is the disability registered? YesNo
If yes, please indicate whether the disability is physical or learning related
Physical
Learning related
Applicants with a disability who successfully secure an interview will be given the opportunity to discuss how we can accommodate their needs both during the recruitment process and in the event that they secure employment with the WEA YMCA Cymru.
Please specify your age range: -
16 – 20 20 – 29 30 – 39 40 – 49 50-59 60+
How would you define your ethnicity?
WhiteAsian IndianMixed white and Black Caribbean
BlackAsian PakistaniMixed white and Black African
Black AfricanAsian BangladeshiMixed – white and Asian
Black CaribbeanChineseOther mixed background
Black OtherOther AsianOther
Prefer not to say

Systems ProgrammerPage 1of 12Revised: April 2016

Top View