Confirmed Minutes of HCA meeting 15th November 2016
PRESENT: Paul Cunningham (Chair), April Mackenzie, Dennis Hughes, John Taylor, Barbara Chinn, Rachel Brown, Dave Sherwin, Jude Battson, Doug Brenssell, Diana Manson (QLDC), Laura Solbak.
APOLOGIES: Don Robertson, John Osborne, Ian Henderson (Community Police).
Apologies accepted; D. Hughes/P. Cunningham
MINUTES of October meeting had been circulated. With some amendments, they were accepted. P. Cunningham/J Taylor
CORRESPONDENCE:
IN:
* 22/10/2016 FROMDiana Manson (QLDC) TOPaul Cunningham, Email “John Creek Link Track” (funding consideration)
OUT:
* 25/10/2016 FROMPaul Cunningham TOBoyd Brinsdon (Contact Energy), Letter “Next steps suggestions”.
* 27/10/2016FROM Dennis Hughes TO Diana Manson (QLDC), Email “Hawea 2016 Green Waste Mulching Contract'
Inward correspondence received and outward correspondence approved. Discussion about letter from Contact Energy which is aware of community’s concerns about low lake level. Contact Energy is looking at lowering the swimming embayment.
Diana Manson provided the following information;
· A letter is being sent to foreshore residents (approx. 100 residents) about QLDC landscape management plan. Copy of letter provided to HCA.
· John Creek Link has been completed. QLDC will take over maintenance. If compaction is needed QLDC needs to be informed.
· A cleanup will happen over the Christmas holiday period. Procedures outlined. Ongoing discussions with the hotel.
· New grass at Scott’s beach is being monitored. Signage may be required.
· Committee expressed concern about unclear signage on Domain Rd for recycling area. ACTION D. Manson to follow up with QLDC.
REPORTS:
· Financial (A Mackenzie) Report attached. Received & approved; A Mackenzie/D Hughes.
· HCA calendar (D. Brenssell) Reminder about AGM for LHCC Wed 16th Nov.
· Guardians (J. Battson) Report attached.
· Community Police. I. Henderson not in attendance.
· Wanaka Community Board (Rachel Brown)
1. Wanaka Airport Governance Proposal: People are encouraged to submit. Ask Errol to advertise the fact.
2. Hawea Domain: Council is going to install a Nosrki toilet at the Domain as soon as one is available from the supplier.
3. The Upper Clutha Tracks Trust is rolling out its accessibility project. A lot of gates and styles are being removed and some new wide cattle stops installed. Signage will be installed to remind people that motorbikes are not allowed on tracks.
4. A few wells in Hawea Flat have run dry which could be related to extended low lake levels. This is a serious problem to deal with.
· Foreshore Report. (J. Taylor) *Gladstone Gap: John Langley undertook some more Briar and Hawthorne removal on Sunday 13th. *Community Firewood Scheme: We had our first working bee on the logs on Saturday 5th November with 4 chainsaws operating and 2 splitters. There were 8 folk working in very well and safely, and for a first day on the firewood project it was good to get a measure of the task overall. Geoff Kernick was available on Sunday 13th to continue splitting, and accompanied by JT, he dealt with the prepared wood next to the track. A second splitter continued with the prepared wood at the large pile. The morning was not convenient for other FRoGs and this was not a problem as the two of us were able to easily proceed with the wood cut on 5th.We look forward to the next step of having the remaining logs lifted off the ground for cutting. *The Thursday Group has been working progressively from Scott’s Beach and along Flora Dora ‘weeding’ Broom. Three mornings have been spent dealing with Broom at Scott’s beach and surrounds and last Thursday the effort concentrated on the Flora Dora bank and Terrace area and westward to the track end. We have also removed the small dead Silver Birch and Bluegum trees from adjacent to the Gladstone Track in the Terrace area. The Group will have its last morning on 24th November.
· Green Waste Centre. (D. Hughes). Report attached. Vandalism reported on Saturday Nov 12th.
Reports accepted; P. Cunningham/L. Solbak.
BUSINESS;
· Wanaka Airport (P. Cunningham). Follow up on the importance of individuals making submissions.
· Cavalcade 2018 (A Mackenzie). Public meeting was held and, as a result, an ad hoc sub committee was formed. A further public meeting is to be held Nov 24th to gauge support for Hawea community being involved.
· New Policy- Community Firewood Scheme. (J. Taylor) Discussion held. Policy accepted. J. Taylor/D. Hughes.
· Link Track at John Creek funding request. (P. Cunningham). Support for partial funding agreed upon. Accepted D. Hughes/D. Brenssell. It was approved that a one third contribution would be made to the costs of the John Creek Link Track. It was confirmed that this would be ex GST amount.
· Debrief: Nov 9th meeting with Contact Energy. Discussion re low lake levels and the need to deepen the embayment. Contact Energy have the funds and are applying for a resource consent. Acknowledgement that HCA needs to document more formally what is occurring with lake levels. *P. Cunningham to inform the community about implication of low lake levels on swimming. *A. Mackenzie to circulate follow up letter from Contact Energy to committee (the Chairperson decided to not proceed with a letter to Contact Energy and the draft was therefore not circulated). *D. Hughes to forward Contact Energy’s communique to HCA on to Errol Carr. R. Brown expressed Hawea Flat’s residents’ concerns over the impact of low lake levels on the aquifer and bores in the Flat. Urgent need for a public meeting at Hawea Flat Hall to discuss issues and offer support from HCA. Contact Energy and ORC personnel to be invited. Some committee members to attend.
· ANZAC Peninsula developments (J. Taylor/Doug Brenssell). Report on construction of stone wall to start January 2017. Names on new plaque will be confirmed. J. Taylor and D. Brenssell said it was a most worthwhile attendance at the Book launch in Wanaka of “Courageous and Free” - Stories of the Upper Clutha WW1 soldiers and one nurse and the sacrifices they made.
· Lake snow algae in Lake Hawea. (L. Solbak). Item deferred until next meeting to have D Robertson’s input.
· Looking Ahead: Prior expenditure requests and alerts (A. Mackenzie). Request that any expenditure alerts to be provided ASAP. Discussion about need for consistency. The term ‘Up to $$ amounts’ may be included in any advance funding approvals.
OTHER BUSINESS
Reminder about Hawea Flat School Fair on Nov 19th.
Next meeting Dec 20th, all members to bring a food/drink contribution. No meeting in January.
Meeting closed 10.20