DR66 04 (CCLD 418)Co-ordinate and support the revision of policies, procedures and practice for registration and inspection

Elements of competence

CCLD 418.1Evaluate polices, procedures and documentation in the light of requirements for registration and inspection

CCLD 418.2Evaluate practice in the light of requirements for registration and inspection

CCLD 418.3Co-ordinate and support changes and development to meet registration and inspection requirements

About this Unit

This Unit is about preparing for registration and inspection by co-ordinating and supporting the revision of policies, procedures and practice.

This Unit is for you if you work in a setting or service whose main purpose is to support the care, learning and development of children in partnership with their families. This Unit is suitable if you work as a manager or lead/senior practitioner with co-ordination responsibility for preparing provision for registration and inspection by a national regulator or you support others across a number of sites. There are different systems of regulation and inspection across the four home countries and you will need to relate this Unit to the appropriate system in your home country.

Keywords

What we mean by some of the words used in this Unit
Colleagues / Other people who work with you in your provision: they can be working at the same level, line managers, volunteers, casual workers, paid or unpaid
Inspection / A system to provide a regular check to ensure that providers of childcare meet regulatory requirements
Others who are involved / Children, families, other agencies, other professionals
Registration / A process of checking that an applicant is suitable to care for children in safe and suitable premises
Stakeholders / Others with an interest in the outcomes of inspection e.g. management committees, trustees, parents and families, community groups

Evidence Requirements for the Unit

It is essential that you adhere to the Evidence Requirements for this Unit

GENERAL GUIDANCE
  • Evidence must be provided for ALL of the performance criteria and ALL of the knowledge.
  • Work with children and families does not lend itself to a series of fragmented activities. When assessment planning it is essential that assessors and candidates identify opportunities to integrate a number of activities for assessment on any particular occasion.
  • Assessment of knowledge and understanding should wherever possible be carried out during performance to ensure that theory and practice are linked.
  • The evidence must reflect, at all times, the policies and procedures of your workplace as linked to current legislation and the values and the principles for good practice in children’s care, learning and development.
  • All evidence must relate to your own work practice.

SPECIFIC Evidence Requirements for this unit
Simulation:
  • Simulation is permitted for Element 3 of this unit if required e.g. role play of meetings with colleagues and other stakeholders. It cannot be used anywhere else in the unit and must meet the criteria for its use found in the assessment guidance for this award.

The following forms of evidence ARE mandatory:
  • Direct Observation: Your assessor or expert witness must observe you in real work activities which will provide evidence of some part of each element in this unit.
  • Reflective Accounts: You should describe your actions in a particular situation and explain why you did things. You may be able to use a reflective account to provide some of the performance evidence for this unit. e.g. change management and supporting colleagues through training and development.

Issues for consideration:
  • The following performance criteria may be difficult to evidence by observation.
Element 1 – PCs 1 and 2
Element 2 – PC 1
Element 3 - see‘simulation’
Competence of performance and knowledge could also be demonstrated using a variety of evidence from the following:
  • Questioning/Professional Discussion: Questions may be oral or written. In each case the question and your answer will need to be recorded. Professional discussion should be in the form of a structured review of your practice with the outcomes captured by means of audiotape or a written summary. These are particularly useful to provide evidence that you know and understand principles which support practice, policies, procedures and legislation, and that you can critically evaluate their application e.g. the role and relevance of legislation and regulatory requirements, recognition that these are minimum standards, the role of training and colleague development in order to improve provision. In addition the assessor/expert witness may also ask questions to clarify aspects of your practice.
  • Products: These are non-confidential records made, or contributed to, by you, e.g. policies, procedures and documentation for registration and inspection, action plans to meet the requirements from previous inspections, inspection reports, minutes of meetings, plans to implement change and initiate improvements
  • Confidential Records: These may be used as evidence but must not be placed in your portfolio, they must remain in their usual location and be referred to in the assessor records in your portfolio e.g. notes of meetings with colleagues, sensitive material from inspection, individual colleague performance indicators drawn up as a result of improvements required, colleague training plans.
  • Original Certificates and other evidence of prior experience and learning: Where you have relevant prior experience it must match the requirements of the standards. Certificates of training, awards and records of attendance must be authentic, current and valid. Your assessor will also want to check the content of such training so that this can be matched to the standards and check that you have retained and can apply learning to practice, e.g. training in quality schemes, previous qualifications in childcare or management or units of training.
  • Case Studies, projects, assignments: These methods are most appropriately used to cover any outstanding areas in the knowledge requirement of your award.
  • Witness Testimony: Colleagues, allied professionals, children, young people, families and carers may be able to provide testimony of your performance. Your assessor will help you to identify the appropriate use of witnesses.

Knowledge specification for this unit

Assessment of knowledge and understanding should wherever possible be carried out during performance to ensure theory and practice are linked.

You need to provide evidence for ALL knowledge points listed below:

To be competent in this Unit, you must know and understand the following: / Enter Evidence Numbers
1Legislation, regulation and procedures for registration and inspection in your home country
2The powers held by regulators e.g. investigation, enforcement and compliance
3The detailed requirements for both registration and inspection, the implications of regulatory requirements for the setting, its staff, the children and families involved
4The detailed information required by regulatory authorities
5Information about how the inspection will be conducted and your rights to appeal or complain
6The role and purpose of self-assessment
7The importance of good organisation and preparation for registration and inspection
8How to involve children and families in ways that are positive and beneficial to them and to the setting
9How to manage change positively in ways that are sensitive to colleagues and lead to beneficial outcomes for children, families and other stakeholders
10Organisational and management development and change. How to respond positively to comments and actions as a result of inspection
11Data protection and confidentiality and security of information relevant to your work

CCLD 418.1Evaluate policies, procedures and documentation in the light of requirements for registration and inspection

Performance criteria
Enter Evidence Numbers
DO / RA / EW / Q / P / WT
1Establish the requirements of registration and inspection
2Check policies, procedures and documentation in the light of requirements, establishing if there are gaps or inaccuracies
3Consult and clarify your findings with colleagues and others who are involved
4Develop and improve policies, procedures and documentation to meet regulatory requirements
5Ensure actions and requirements from previous inspections are dealt with

CCLD 418.2Evaluate practice in the light of requirements for registration and inspection

Performance criteria
Enter Evidence Numbers
DO / RA / EW / Q / P / WT
1Establish the requirements of registration and inspection and their implications for practice
2Check practice in the light of requirements, establishing if there are areas where development is required
3Consult and clarify your findings with colleagues and other stakeholders
4Ensure actions and requirements from previous inspections are dealt with

CCLD 418.3Co-ordinate and support changes and developments to practice in order to meet registration and inspection requirements

Performance criteria
Enter Evidence Numbers
DO / RA / EW / Q / P / WT
1Present options for change and development to colleagues and other stakeholders
2Agree objectives for change and development with colleagues, drawing on your evaluations and previous inspection reports
3Clarify requirements and resource implications
4Implement change in an organised and manageable way, ensuring colleagues are confident in their roles and responsibilities
5Identify training and qualification needs and investigate where and how these can be met

DO = Direct ObservationRA = Reflective AccountQ = Questions

EW = Expert Witness P = Product (Work)WT = Witness Testimony

To be completed by the Candidate
I SUBMIT THIS AS A COMPLETE UNIT
Candidate’s name: ……………………………………………
Candidate’s signature: ………………………………………..
Date: …………………………………………………………..
To be completed by the Assessor
It is a shared responsibility of both the candidate and assessor to claim evidence, however, it is the responsibility of the assessor to ensure the accuracy/validity of each evidence claim and make the final decision.
I certify that sufficient evidence has been produced to meet all the elements, pcS AND KNOWLEDGE OF THIS UNIT and that the candidate has demonstrated the application of the princIples and values.
Assessor’s name: …………………………………………….
Assessor’s signature: ………………………………………....
Date: …………………………………………………………..
Assessor/Internal Verifier Feedback
To be completed by the Internal Verifier if applicable
This section only needs to be completed if the Unit is sampled by the Internal Verifier
Internal Verifier’s name: ……………………………………………
Internal Verifier’s signature: ………………………………………..
Date: ……………………………………..…………………………..

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Unit: DR66 04 (CCLD 418) Co-ordinate and support the revision of policies, procedures and practice for registration and inspection