Donation Procurement Letter

The following letter is designed to help you procure medical and school supply donations from your local medical centers, hospitals, grocery stores, and/or drug stores. Our non-profit tax ID number is 20-0342079 and it is located on each of the following pages.

If the merchant is not authorized to give locally, please give the merchant plenty of time to meet your donation request. Some chains have a monthly budget for donations, so it is wise to contact a merchant at the very beginning of a month.

Be sure to customize the letter below where there are blanks. Feel free to provide other information about yourself and the specific goals of your trip. If your request is not for medical supplies, tailor the letter to address the contributions you are seeking.

Tips on packing and getting through customs with donations are addressed in the Packing Guide. A list of needed supplies is also provided below.

Good luck!

[Date]

To Whom it May Concern:

My name is ______and I am a volunteer for Village Volunteers, a 501(c)(3) non-profit organization located in Seattle, Washington. Village Volunteers works in partnership with rural village and capacity-building programs to support the development of sustainable solutions for community survival, education, and growth. Village Volunteers works in collaboration with village organizations in Kenya, Ghana, India and Nepal to support the achievement of their goals and objectives by integrating international volunteerism, sustainable community development, and program assistance.

I plan to visit ______and I will be volunteering until ______. I will be working in ______Village and will be ______.

A list of medical and school supplies that I hope to take with me are attached. Your contribution would be greatly appreciated. I would be willing to follow up with you upon my return if you are interested in seeing how your contributions impacted this community.

Thank you very much for your time and consideration. If you would like more information about Village Volunteers, you can visit their website at or contact the Executive Director, Shana Greene, .

Sincerely,

[Your name]

Village Volunteers Federal Tax ID: 20-0342079

206.577.0515 • • villagevolunteers.org