Domestic Repair Station Certification Job Aid

/ DOMESTIC REPAIR STATION CERTIFICATION JOB AID
(NEW 145)

NAME OF APPLICANT/COMPANY:

CONTACT PERSON: TELEPHONE#:

E MAIL:

ADDRESS:

MAINTENANCE: 3230AVIONICS: 5230PTRS #:

REPAIR STATION PRECERT/FINAL NUMBER:

CPM:K. BatesA. BrowneT. BushD. DoneganR. DunnM. FarmerK. FeistC. JacksonT. JonesT. KeberlyR. LeVaughnJ. PartenR. RuddD. SeversMaintenanceAvionics

K. BatesA. BrowneT. BushD. DoneganR. DunnM. FarmerK. FeistC. JacksonT. JonesT. KeberlyR. LeVaughnJ. PartenR. RuddD. SeversMaintenanceAvionics

K. BatesA. BrowneT. BushD. DoneganR. DunnM. FarmerK. FeistC. JacksonT. JonesT. KeberlyR. LeVaughnJ. PartenR. RuddD. SeversMaintenanceAvionics

PREAPPLICATION PHASE

Insp. Date

A.RESPOND TO INITIAL INQUIRY N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

B.DISCUSS WITH APPLICANT N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. Technical expertise required, to include:

Aviation-related experience

Proposed organizational structure

Knowledge of the specific maintenance functions

to be performed

1. The rating required for type of work
2. Requirements for sufficient personnel
3. Facility requirements for ratings sought
4. Requirements for current technical data
5. Point of contact

C.PREAPPLICATION STATEMENT OF INTENT (PASI) N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

FAA FORM 8400-6

1. Advise applicant of complexity of process
2. Provide applicant an estimated time frame for completion
3. Advise applicant to develop time line

D.INITIATE CERTIFICATION PROCESS N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1.Review PASI

Review for acceptance & completeness

Notify the regional office

2.Obtain Precertification Number: see above

3.Check “Information Only” block, enter date PASI received/reviewed

1. “Remarks” section enter “Proceeding with formal certification”

and precertification #

5.Certification team designated see above

CPM contacts applicant to arrange preapplication meeting

Insp. Date

E.CONDUCT PREAPPLICATION MEETING N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1.Discuss regulations applicable

1. Provide the following:

AC 145-9

FAA Form 8310-3

FAA Form 8610-2, if applicable

1. Inform applicant about formal application

Completed FAA Form 8310-3

Repair station manual and quality control manual

Letter requesting application be processed

Letter of compliance

Repairman application & Letter of Recommendation

Limited Rating-make & model of particular item

Class 2 propeller rating-list by make of propeller

Limited Specialized Services-specification reviewed

by FSDO & ACO, could cause delay

Inspector/Team evaluates results of preapplication meeting

Remarks:

FORMAL APPLICATION PHASE

Insp. Date

A.RECEIVE FORMAL APPLICATION N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

B.EVALUATE THE APPLICATION PACKAGE N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

C. APPLICATION MEETING N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

Remarks:

DOCUMENT COMPLIANCE PHASE

A.REVIEW THE APPLICATION PACKAGE N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. A completed FAA Form 8310-3
2. Repair Station Manual
3. Quality Control Manual
4. Training Manual
5. Letter of Compliance
6. Application for Repairman Certificate and Letter of Recommendation
7. List of makes and models of particular item(s) to be maintained

and the nature of the work to be performed

** SEE NOTE ORDER 8300.10, VOLUME 2, CHAPTER 162**

1. List by make of the propeller for a Class 2 Propeller Rating
2. A copy of the approved specification for the work to be performed

for a Specialized Service rating

1. A copy of a capabilities list, if applicable (§145.215)

B.DOCUMENT ANY DEFICIENCIES N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

DEMONSTRATION & INSPECTION PHASE

Insp. Date

A.COORDINATE AND SCHEDULE AN INSPECTION N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1.Verify Repair Station Manual and Quality Control Manual are followed

2.Use Letter of Compliance to confirm facility meets

requirements of regulations

B.PERFORM A HOUSING AND FACILITY INSPECTION N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1.Work being done protected from weather elements, dust, and, heat.

2.Temperature control, humidity, and other climatic conditions

**ALL TOOLS AND EQUIPMENT MUST BE IN PLACE AT TIME OF CERTIFICATION OR RATING APPROVAL (§145.51(B))**

1. Inspection System: Order 8300.10, Volume 2, Chapter 164

Employees familiar with & capable of performing duties

Facilities are adequate to perform functions

defined in RSM & QCM

RS has Quality Control System which ensures articles airworthy

1. Maintenance recordkeeping system: §43 & §145.219
2. System for reporting serious defects or unairworthy conditions

to ensure compliance with §145.221

1. Tooling & equipment properly stored and maintained in working order

Calibration is performed at established intervals §145.109

Special equipment and tools obtained as needed per §145.109,

1. Material

Ensure RS has proper controls for stored material and

recordkeeping system that has document traceability

back to place of purchase

Traceability off all materials in the supply room must have

documentation to show the material qualification

If necessary, RS surveillance program of suppliers to meet

the above

1. Calibration Standards

Calibration standards of all test and measuring equipment

manufactured in the US must meet manufacturers standards

Foreign equipment must meet standards of manufacturer

Test & measuring equipment manufactured by RS must

meet the calibrations standards recommended by the

manufacturer of the article be measured or tested

C.EVALUATE MAINTENANCE ORGANIZATION N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. Sufficient number of personnel to satisfy volume & type,

as required by part 145, subpart D.

Ensure an employee is designated as the Accountable Manager

Ensure qualified personnel are provided to plan, supervise,

perform, and approve for return to service the work for

which it is rated

Ensure it has a sufficient number of employees with

training or knowledge and experience in accomplishing

the work being performed

Determine the abilities of its non-certificated employees

performing maintenance functions based on training,

knowledge, experience, or practical tests.

1. Personnel roster(s) available that includes:

Management, supervisory, and inspection personnel

responsible for the repair station operations, oversight of

maintenance functions, and personnel authorized to sign a

maintenance release for approving and article for return

to service (§145.161)

1. Management, supervisory, and inspection personnel employment

summaries for those persons listed in the above paragraph

D.ANALYZE DEFICIENCIES N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. If deficiencies are noted, notify the applicant in writing or meet

with the applicant to review deficiencies in detail

1. Corrective action must be taken and the CPM notified in writing

by the applicant in order for the certification process to continue.

1. Each deficiency and corrective action must be fully documented

and recorded in the certification file

Remarks:

CERTIFICATION PHASE

A.PREPARE CERTIFICATES N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. Complete blocks 6-9 of FAA Form 8310-3 to show:

Findings and recommendations

Any remark or discrepancy noted during inspection

Date of inspection

Office and signature of the CPM

1. Prepare FAA Form 8000-4, Air Agency Certificate
2. Prepare FAA Form 8000-4-1, Operation Specifications
3. If applicable, issue FAA Form 8060-4 with appropriate ratings

B.AIR AGENCY CERTIFICATES N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

See Order 8300.10, Volume 2, Chapter 162, page 162-9, paragraph 13(B)

C.OPERATIONS SPECIFICATIONS N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

See Order 8300.10, Volume 2, Chapter 162, page 162-10, paragraph 13(C)

D.PREPARE CERTIFICATION REPORT N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. Report must include name & title of each ASI on the team
2. Signed by the CPM & contain the following:

Copy of PASI

FAA Form 8310-3, completed

Letter of Compliance

Copy of Air Agency Certificate

Copy of issued Ops Specs

Copy of Temporary Airman Certs

Summary of all discrepancies

TASK OUTCOMES

Insp. Date

A.FILE PTRS DATA SHEET N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

B.COMPLETION OF CERTIFICATION TASK N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. Issuance of certificate and Ops Specs
2. Letter to applicant indicating that certificate is denied
3. Letter to applicant confirming termination of certification process

C.DISTRIBUTE CERTIFICATION REPORT N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1. Retain the original certification report in the district office
2. Forward one copy of the certificate report to all involved

district and regional offices

D.DOCUMENT TASK N/AKKBABBGTBRDDRHDMJFKJFCLJJAJTCKRWLJEPRDRDHS

1.File all supporting paperwork in the certificate holder/applicant’s

office file and update the VIS

FUTURE ACTIVITIES

District office must ensure that there is an orderly transition from the certification process to certificate management. Perform follow-up and surveillance inspections as required.

Remarks:

1