Domestic and International

Routing Guide

Table of Contents

  1. Buy Types 3

(1)Excess, Cutting, Consignment 3

(2)Sell First 3

(3)Drop Ship 3

Domestic Routing

  1. Shipment Guide 5

(1)Routing Details 5

(2)GILT Shipping Policies 5

(3)Packing Instructions 5

  1. Labeling and Packing Product 6

(1)Labeling 6

(2)UPC’s 6

(3)Packing 6

(4)Garments on Hanger (GOH) 6

(5)Accessories 7

(6)Jewelry and Watches 7

(7)Plush, Bedding, and Linens 7

(8)Reading Material 7

(9)Oversized Shipments 7

(10)Other 7

  1. Labeling and Packing Shipment 7

International Routing

  1. Documentation Requirements 9
  2. Commercial Invoice Requirements 9-10
  3. Shipment Guidelines 10

(1)GILT International Shipping Policies 10

(2)Freight Shipments 10

(3)Packing Instructions 11

  1. Labeling and Packing Product 11

(1)Labeling 11

(2)UPC’s 11

(3)Packing 12

(4)Garments on Hanger (GOH) 12

(5)Accessories 12

(6)Jewelry and Watches 12

(7)Plush, Bedding, and Linens 12

(8)Reading Material 12

(9)Oversized Shipments 12

(10)Other 13

  1. Labeling and Packing Shipment 13
  2. Fish and Wildlife 14-15
  3. Exhibit A: Sample Commercial Invoice 16
  4. Exhibit B: Sample of Interim Footwear Invoice (IFI) 17
  5. Exhibit C: Sample of PPQ 505 Form (for wood items only) 18-20
  6. Exhibit D: Approved Treatments for Wooden Packing Materials 21
  1. BuyTypes

Based on your agreement with the GILTmerchandising team, yourPurchase Order (PO) will reflectoneof the buytypeslistedbelow.PleaserefertoyourPOto determinethetypeof buyandseebelowforcorresponding routinginstructions.

Excess, Cutting, Consignment

You (vendor) will be shipping the goods to GILT prior to the start of event. GILT’s Freight Forwarding Company, Freight Co Logistics is responsible for managing all shipments, inclusive of FedEx/UPS shipments. They will reach out forrouting based on the following schedule:

  1. Initial Reach Out–10 days prior to Start Ship date
  2. On Start Ship date
  3. Day before Cancel date
  4. On Cancel date

Once detailshave been sentto Freight Co,they will provide further routing instruction.

Sell First

Vendor will be shipping the goods to GILT after the event has ended based on confirmed sell through.

Prior to your event, GILT will confirm your reserved and on hand inventory selection, as well as lead time and other shipping details. Once all details have been specifically confirmed, products will become sellable on our site. Once your event has ended, you will receive a final packing list detailing what sold. These units have been purchased by our customers and must be fulfilled completely. Routing past confirmed SLA date and/or any discrepancies in units shipped vs. ordered could result in a charge back.

When your SLA date approaches,Freight Co will begin reaching out for routing details. Once these details have been sent to Freight Co, they will provide further routing instruction. GILT and Freight Co are responsible for managing all shipments, inclusive of Fed Ex or UPS shipments.

Freight Co will reach out for routing based on the following schedule:

  1. Initial Reach Out – 1 day before SLA date
  2. Morning of SLA date
  3. Afternoon of SLA date

Drop Ship

Vendor willbeshippingdirectly to customersasordersareplaced.Pleasereferencethe Drop ShipGuidelines.

Domestic Shipping and Routing Guidelines

(Within United States)

  1. Domestic Shipment Guidelines

Freight Co will request and require the following information:

  1. Purchase Order #
  2. Category:
  3. Vendor Name:
  4. Shipper Name & Pick Up Address:
  5. Pick Up contact name:
  6. Pick Up contact telephone #:
  7. Pick Up contact email address:
  8. Time available to pick up & close time:
  9. Final Destination Address: (The final DC will vary per product type)
  10. # of Units:
  11. # of Pallets: / Dimensions (LxWxH):
  12. # of Cartons:
  13. Total Weight:
  14. Commodity:
  15. Class code:
  16. NMFC item # (National Motor Freight Classification) if known:

Shipping Policies

  • All units on your PO must be shippedtogether, from one location. If you ship from multiple locations, please communicate this when providing details.
  • Freight Co must coordinate shipments. If you choose to self-ship; you will be in charge of all routingcosts.
  • Carrier is determined per weight of the order, Freight Co will inform you on how to ship once routing details are received and reviewed.
  • Non-palletized orders under 200lbs will ship via FedEx.

Packing Instructions

  • All non-parcel shipments must be palletized and shrink-wrapped. Pallet height may not exceed 84” (7 feet) tall.
  • All pallets/cartons must be labeled and itemized properly (EX: 1 of 5, 2 of 5, etc.). This must be visible from the outside so our DC can identifyeasily.
  • Accurate Packing Lists must be included with your shipment and emailed along with routing details to Freight Co.

Packing List must include:

  • Purchase Order Number
  • Shipper information: Vendor, Brand, Shipper Contact (Name, Phone, Email), and a ship from address
  • Summarized total units shipped and total carton count
  • Itemized units/cartons shipped per vendor style, color, size and description
  1. Labeling and Packing Products

Labeling

Each item must be labeled with a hangtag or sticker including the following:

  • Vendor style number
  • Color
  • Size
  • Description
  • UPC
  • All hang-tags/sticker information must match the itemized vendor packing list along with GILT’s original PO. Polybags with a sticker containing this information is also acceptable.
  • All hangtags/stickers must be in original condition (i.e.: no sale/discount price stickers or markings).
  • Original retail price must be removed.
  • All security tags must be removed.
  • Vendor mustsubmitORMDclassificationforHazmatproductstotheGILT Operations contact during PO creation. Vendor mustalsosubmitMSDSsheetsfortheseitems. GILT must be made aware of these classifications prior to shipment.

UPC’s

GILT utilizes Universal Product Codes (UPC) for efficient and accurate receiving inour distribution centers. UPC’s are strongly encouraged. If available for your products, please share your product catalog through InterTrade (GILT’s exclusive online database partner).

  • UPC’s and barcodes should be on hangtags/stickers and match GILT’s PO
  • If you already use ecCatalogue, please grant GILT access as soon as possible
  • If you are not using ecCatalogue, please register for this service via the following link:
  • For questions or more information on ecCatalogue, .
  • Freight Co will contact you to obtain UPC’s if not provided prior to routing.

Packing

  • Ensure all poly bags/boxes are sealed
  • If two pieces are to be sold as a single unit or set (ex. Gloves with scarf), package both pieces in one poly bag/box.
  • Single units, if sold as a set must be labeled with one hangtag/sticker reflecting proper style number and product information.
  • Poly bag units must be packaged in a Suffocation Warning Bag stamped with “This is Not a Toy”

Product Specific Packing/Shipping

Garments on Hanger (GOH): Suits, Slacks, Button-Downs, Blazers, Leather Coats, Outerwear, Gowns or Long Dresses, Long Coats, etc.

  • Items must be hung on correct hanger(s) to support garment
  • All Coats must be hung with shoulder supports
  • Suits must have clip/fold hanger for bottoms, coat hanger for top and be packaged as one unit
  • Items must be in a poly bag and/or branded garment bag and in the same condition received by the Vendor

Accessories: Shoes, Handbags, Sunglasses, Belts, Wallets, etc.

  • Accessories must be shipped in sellable condition and in the original, unmodified boxes with dust bags (if applicable)
  • All units need to be delivered to us the same way they were received by the Vendor
  • If items are packaged solely in dust bags, they must also be in a polybag to allow a GILTSku to be added.

Jewelry and Watches

  • Items must be shipped in original, unmodified brand pouches, bags, or boxes in the same condition received by the Vendor
  • Include authenticity cards and warranties (if applicable)

Plush, Bedding, and Linens:Pillows, Throws, Bedding, Stuffed Animals, etc.

  • Items must be neatly packaged in individual poly bags and/or store-shelf carton/box
  • All poly bags/boxes must be sealed

Reading Material

  • Items must be packaged flat in poly bags and/or store-shelf carton/box.

Fragile Items

  • Items must be packaged securely in clearly labeled boxes
  • Bubble wrap, brown paper, and/or tissue paper should be included to properly protect the item(s).

Oversized Shipments (Over 70lbs or combined length and girth exceed 84in): Large Home Items, Sports Equipment, Luggage, etc.

  • Vendor must submit dimensions and weight of each box to Buyer or Operations contact before shipping
  • Items must come in FedEx/UPS shippable packaging with product information on the outside of each carton
  • All shipment must stay within FedEx/UPS shipping constraints
  • Packages can be up to 200lbs (70 kg) and 165in (419cm) in length and girth and no more than 180in (270cm) in length

Other Items - Kids Non-PlushItems, Home Items, etc.

  • If not individually boxed, please wrap items in protective bubble wrap and pack air pillows inside boxes to prevent damages during transit.
  1. Packing and Labeling Shipments

All cartons must have the following information:

  • “GILT” label
  • Purchase Order Number
  • If a Sample Purchase Order, write “Sample” in front of number
  • If a Sell First Replacement Purchase Order, write “Sell First Replacement” in front of number
  • Number of units in carton
  • Vendor Style Number(s)
  • Itemized and total carton quantity (1 of 3, 2 of 3, etc.)
  • All shipments should include two copies of the packing list
  • Copy 1: Attached to the main carton, marked “Packing List”, affixed on outside
  • Copy 2: Attached to Bill of Lading (BOL)

International Shipping and Routing Guidelines

  1. International Documentation Requirements

Please ensure the following documents are completed and ready for submission to our broker, American Cargo Express (ACE), byStart Ship Date.

  • Commercial Invoice: see requirements inExhibit A
  • Detailed Packing List:
  • See requirements for Packing List on page 5
  • Add Materials, Total Net Weight (kgs), Total Gross Weight (kgs), and cubic meters
  • Footwear Interim Invoice: (footwear only), see requirements inExhibit B
  • PPQ 505 Form :(for wood items), see requirements inExhibit C
  • Licensing agreements may be required for merchandise with trademarked and copyrighted restrictions
  • All Fish & Wildlife information and documentation

Documents can be submitted electronically in Excel or PDF format to in order to be approved. Only Air Freight shipments require original documents to be sent with cargo. Our overseas agent will assist with any document needs. Original CITIES documents must also be sent via courier to our broker (ACE).

  1. Commercial Invoice Requirements
  • Written in English or an English translation attached
  • GILT PO clearly stated
  • Must indicate Consignee address on the invoice:
  • Consignee
  • GILT Groupe, Inc.
  • 2 Park Ave, 4th Floor
  • New York, NY 10016
  • A specific Commercial Invoice Number and Date
  • Country of Origin of the goods must be noted on the invoice
  • Manufacturer Identification (MID) or manufacturer name and address (absolute must for textiles, shoes, accessories).
  • If not provided on the invoice it can be submitted on separate document.
  • Harmonized Tariff ClassificationNumbers
  • Style Number(If Fish Wildlife clearance is required for specific style please see additional invoice information requirements per Fish & Wildlife section on page 14 of document)
  • Detailed Description of Goods, including name of each item.
  • Textiles, Shoes, and Accessories require complete descriptions with fabric components and gender, when applicable. (Example Mens 60% Cotton/ 40% Polyester Knit Jacket)
  • Handbags, totes, and bags must supply dimensions
  • Quantities and units of measure per item
  • Purchase Price of each item in the currency in which it was purchased
  • Total cartons, new weight (kgs), gross weight (kgs), cubic meters
  • Port of Loading
  • Port of Designation
  • Reflect the Free on Board (FOB) price. If freight, commission and other expenses are included on the invoice, they will need to be listed separately.
  • Name and signature of Responsible Individual at Vendor who is aware and can obtain any information in regards to this transaction.

VII. International Shipment Guidelines

Freight Co will request and require the following information:

  1. Purchase Order #
  2. Category:
  3. Vendor Name:
  4. Shipping Terms (i.e. Ex- Works, FOB, DAP, DDP, DDU):
  5. Shipper Name & Pick up Address:
  6. Pick up contact name:
  7. Pick up contact telephone #:
  8. Pick up contact email address:
  9. Time available to pick up & close time:
  1. Final Destination Address: (The final DC will vary per product type)
  1. # of Units:
  2. # of Pallets: / Dimensions (LxWxH):
  3. # of Cartons:
  4. Carton Dimensions (LxWxH):
  5. Total Volume:
  6. Total Net Weight:
  7. Total Gross Weight:
  8. Commodity:
  9. Class code:
  10. NMFC item # (National Motor Freight Classification) if known:

International Shipping Policies

  • All units on your PO must be shippedtogether, from one location. If you ship from multiple locations, please communicate this when providing details.
  • Freight Co must coordinate shipments. If you choose to self-ship; you will be in charge of all routingcosts.
  • Based on weight, Freight Co will determine the ship method.
  • American Cargo Express (ACE) will coordinate all Freight (Ocean or Air) shipment and Freight Co will coordinate parcel.

Freight Shipments Only

Anything with a total gross weight that exceeds 180kg, 400 lbs will go Freight

  • Once documents are approved, an approved freight forwarding agent will contact you directly to coordinate the shipping of all non-parcel shipments
  • Note: Please do not initiate contact with freight forwarders. ACE will dispatch the appropriate forwarder on a case-by-case basis.

Packing Instructions

  • All non-parcel shipments must be palletized on treated pallets and shrink-wrapped. Pallet height may not exceed 160cm (63 in).
  • Corner boards must be placed on all four corners of pallet prior to shrink-wrap.
  • All pallets/cartons must be labeled and itemized properly (EX: 1 of 5, 2 of 5, etc.). This must be visible from the outside so our DC can identifyeasily.
  • Accurate Packing Lists must be emailed and approved by ACE prior to shipping and also must be included in shipment.

Packing List must include:

  • Purchase Order Number
  • Shipper information: Vendor, Brand, Shipper Contact (Name, Phone, Email), and a ship from address
  • Summarized total units shipped and total carton count
  • Itemized units/cartons shipped per vendor style, color, size and description
  1. Labeling and Packing Products

Labeling

Each item must be labeled with a hangtag or sticker including the following:

  • Vendor style number
  • Color
  • Size
  • Description
  • UPC
  • All hang-tags/sticker information must match the itemized vendor packing list along with GILT’s original PO. Polybags with a sticker containing this information is also acceptable.
  • All hangtags/stickers must be in original condition (i.e.: no sale/discount price stickers or markings).
  • Original retail price must be removed.
  • All security tags must be removed.
  • Vendor must submit ORMD classificationforHazmatproductstotheGILT Operations contact during PO creation. Vendor must also submit MSDSsheets for these items. GILT must be made aware of these classifications prior to shipment.

UPC’s

GILT utilizes Universal Product Codes (UPC) for efficient and accurate receiving in our distribution centers. UPC’s are strongly encouraged. If available for your products, please share your product catalog through InterTrade (GILT’s exclusive online database partner).

  • UPC’s and barcodes should be on hangtags/stickers and match GILT’s PO
  • If you already use ecCatalogue, please grant GILT access as soon as possible
  • If you are not using ecCatalogue, please register for this service via the following link:
  • For questions or more information on ecCatalogue, .
  • Freight Co will contact you to obtain UPC’s if not provided prior to routing.

Packing

  • Ensure all poly bags/boxes are sealed
  • If two pieces are to be sold as a single unit or set (ex. Gloves with scarf), package both pieces in one poly bag/box.
  • Single units, if sold as a set must be labeled with one hangtag/sticker reflecting proper style number and product information.
  • Poly bag units must be packaged in a Suffocation Warning Bag stamped with “This is Not a Toy”

Product Specific Packing/Shipping

Garments on Hanger (GOH): Suits, Slacks, Button-Downs, Blazers, Leather Coats, Outerwear, Gowns or Long Dresses, Long Coats, etc.

  • Items must be hung on correct hanger(s) to support garment
  • All Coats must be hung with shoulder supports
  • Suits must have clip/fold hanger for bottoms, coat hanger for top and be packaged as one unit
  • Items must be in a poly bag and/or branded garment bag and in the same condition received by the Vendor

Accessories: Shoes, Handbags, Sunglasses, Belts, Wallets, etc.

  • Accessories must be shipped in sellable condition and in the original, unmodified boxes with dust bags (if applicable)
  • All units need to be delivered to us the same way they were received by the Vendor
  • If items are packaged solely in dust bags, they must also be in a polybag to allow a GILT Sku to be added.

Jewelry and Watches

  • Items must be shipped in original, unmodified brand pouches, bags, or boxes in the same condition received by the Vendor
  • Include authenticity cards and warranties (if applicable)

Plush, Bedding, and Linens:Pillows, Throws, Bedding, Stuffed Animals, etc.

  • Items must be neatly packaged in individual poly bags and/or store-shelf carton/box
  • All poly bags/boxes must be sealed

Reading Material

  • Items must be packaged flat in poly bags and/or store-shelf carton/box.

Fragile Items