Docks at Caney Creek Property Owners Association, Inc

Docks at Caney Creek Property Owners Association, Inc.

Board of Directors Meeting

Minutes

April 15, 2017

TELECONFERENCE MEETING

1-712-432-0075 Participant Code 113682

HOST CODE 261146

The Meeting will be called to order at 10:14 A.M. on the 15th day of April

ESTABLISHMENT OF QUORUM

Richard Crowton President 2016-2018 865-354-1067

Margaret Worthington Vice Pres. 2016-2018 865-354-0176

Gary Pickett Secretary 2015-2017 615-804-6712

Sherman Cox Treasurer 2015-2017 865-441-4425

Bill Riden At Large 2016-2018 865-254-6665

MANAGEMENT TEAM

Jim Racek

Jessica Brown

RESIDENTS FORUM

NONE

REVIEW AND ACCEPTANCE OF MINUTES

The March 18, 2017 Annual Meeting Minutes were reviewed for accuracy. A motion was made by Richard Crowton to approve the Minutes as written. The motion was seconded by Gary Pickett. The motion passed.

TREASURER’S REPORT

PROPERTY OWNERS ASSOCIATION

Jim Racek presented the March 31, 2017 POA Financials. A motion was made by Richard Crowton to approve the Financials as presented. The motion was seconded by Bill Riden. The motion passed.

DOCK COMMITTEE

Jim Racek presented the March 31, 2017 Dock Committee Financials. A motion was made by Richard Crowton to approve the Financials as presented. The motion was seconded by Bill Riden. The motion passed.

COLLECTION REPORT

Report Given

Al-HASAN – 3 LOTS $9,083.49

Currently being treated for Cancer. Luke Durham is working with his Al-Hasan’s Agent.

The lien is in place, the attorney is in contact with the owner and trying to collect on all three lots.

Last Payment – 2/23/16 $150.00

Civil Summons has been filed

3KENNEDY – 3 LOTS $7,793.00 / $4,829.50/$1,737.50/$2,709.17

Civil Summons issued.

Court date for judgment is in August, but working on a payment plan with the owner prior to court date.

Owner paid $450 and asked for 30-day extension 8-15-15 to get the rest of what is owed. Expiration of this extension was 9-15-15.

No Payments in December or January 2016

Court Case to obtain a Judgment on Friday January 15, 2016. Proposed a settlement which the Board declined.

He Requested a Trial which will be heard February 5, 2016.

Kennedy Settled day before Court Date - $8,592.00

Execution of Settlement $3,500

March 31, 2016 $2,500

April 30, 2016 $2,592

Paid $3,500 3-16-2016

Paid $2,500 April 29, 2016

Paid $592.00 May 26, 2016

Civil Summons has been filed

McCONATHY – LOT 5A $2,911.28 / $2469.50/3,109.50

Lien placed – Attorney trying to collect – owner is out of state.

PAUL – LOT 89 $3,634.00/$4,274.00

Lien placed – Attorney trying to collect – owner is out of state.

SAMOA $57,114

The Association was granted a default judgment on the 10 Samona lots (7 Owners) June 30, 2014.

Civil Summons has been filed.

LAWSUIT

·  LEXON sent First Set of Written Discovery (INTERROGATORIES) to Plaintiff (ROANE COUNTY) on October 30, 2015. Roden is working with Roane County to answer the Discovery questions.

The Court has put down a Scheduling Order for all sides to complete all discoveries and be prepared to go to trial in September of 2017.

Lexon has agreed to Arbitration and it is scheduled for April 25, 2017 at 9:00 AM

Hogan and Hogan, 620 West Hill Ave, Knoxville, TN. See the letter attached

Richard Crowton, Sherman Cox, and Bill Riden are attending.

·  Richard and Sherman will meet Jim at the office on April 21, 2017 before the meeting with Stan Roden to review the mediation.

CLUBHOUSE/POOL

-  Decks Replaced

DOCKS COMMITTEE

·  The license agreements have been mailed out to the owners who paid.

·  Richard Crowton requested final notices be sent out to the boat slip renters who have not paid.

ARC

Roger Smith – Chairman

Adams

Rogerson

Reiner

Smith, Roger

Selecman

Gill

NEW BUSINESS

The property at 21 B sold. Richard Crowton dropped off the check in the amount of $18,105.13. He asked if we deposited this into the account and why it was not reflected on the financials. Jessie let him know that she knew it was deposited but would have to ask Jim and Kelly about the details.

NEXT MEETINGS

May 20 2017 – HOA OFFICE

June 17 2017 – Via Teleconference

July 15 2017 – HOA OFFICE

August 19 2017 – Via Teleconference ( Racek will be out of Town)

September 16 2017 – Via Teleconference

October 21 2017 – ANNUAL MEETING

ADJOURNMENT The meeting was adjourned at 10:26 a.m. The motion was made by Richard Crowton. Gary Pickett seconded the motion. The motion passed.

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Docks at Caney Creek Minutes April 15, 2017