Reportto:ASCLSBoard of Directors

Reportof:Region VIII Director’s Report

Submittedfor:Annual Meeting Board Meeting 2013

Preparedby:Susan Morris,RegionVIIIDirector

Date:June 24, 2013

ActivitiesofRegionalDirector:

  • Participated in the ASCLS Board of Directors meeting and Legislative Symposium in March 2013
  • Attended Colorado/Wyoming, Montana, and Idahostate meetings in April 2013
  • Chaired Spring Region VIII Council meeting in Denver
  • Submitted an article for ASCLS Today from Region VIII in May.
  • Appointed Holly Weinberg as Leadership Academy Coordinator
  • Attended CCCLW meeting in June representing the Board of Certification Board of Governors
  • Continue to serve on the ASCLS Patient Safety Committee
  • Updated Region VIII Guidelines based on changes made at the Spring Council meeting and sent them to the Council members prior to voting on them in August.

Activities of the Regional Council:

  • Voted to accept transition of oversight and planning of the Intermountain States Seminar (IMSS) from the IMSS Coordinating Committee to Region VIII Council by the 2015 meeting.
  • Established a Region VIII Leadership Academy to begin activities at IMSS in September 2013.
  • Voted to revise Council meeting arrangements to be able to focus more resources on the Leadership Academy. Beginning in 2014, the spring meeting will be a teleconference meeting. A face-to-face Council meeting will be held the Monday prior to, and at the location of the ASCLS Annual Meeting.

ConstituentSocietySummaryReports:

ASCLS-Colorado– Barbara Brown,President

2012-2013 Goals:

  • Revising/updating the ASCLS-CO Bylaws
  • Auditing accounts
  • Investigating new fund-raising projects
  • Mentoring of Student and New Professional members

Activities:

  • ASCLS –CO sent 4 members to Leg. Days in March.
  • Emily Thebert has been selected for the 2013 ASCLS Leadership Academy.
  • Attended the Region VIII Spring Council meeting in Denver.
  • I am serving on the Task Force to launch a Region VIII Leadership Academy modeled on the National LA. It is planning to start with the first class in Sep. at the IMSS and continue to the graduation at the ASCLS Annual Meeting in Chicago in 2014. I am also serving as a faculty member.
  • The ASCLS-CO collaborative Spring Meeting with ASCLS-WY, CACMLE and CLMA was held in April in Denver. We had a very good turn-out, in registrants, vendors and students. The students displayed very educational posters and had their student forum during the meeting. Kyle Riding, from Boston gave several presentations, one geared especially for the students at their forum.
  • ASCLS-CO has an 8 member delegation going to Houston.

Concern:As usual our main concern is our membership numbers. We have almost 60 student members, but have a problem retaining them as NP’s. We also continue to lose active members each year.

RequestsforAction:None

ASCLS-Idaho–Liz Neighbor,President

2012-2013 Goals:

  • Actively recruit and retain members
  • Publicize ASCLS and the attributes of the lab profession via social media, email, UPS, bulletin boards, newsletter articles, website features and personal contact
  • Increase contributions to the Focus Newsletter and the Idaho Website
  • Engage students and new and veteran lab professionals in conversation and collaboration.
  • Fill positions on the Leadership Roster and Convention Planning Committee with qualified individuals
  • Encourage members’ participation in legislative issues
  • Participate in creative and effective fund raising events
  • Organize 6 combined BOD and Committee Chair meetings

Activities:

  • Chaired the 4th Board of Directors and Committee Chair Meeting 3/16, Twin Falls. 12 members were present and a quorum met. A treasurer’s report was presented. We discussed social networking, newsletter content and distribution, state society dues, licensure issues and a legislator contact procedure. A Convention Planning Committee report and Nominations and Election process were reviewed. Announcements were made about IMSS and flyers were distributed.
  • Submitted an article and photos for the Spring Edition of the Focus Newsletter
  • Attended the Region VIII Council Meeting in Denver April 13th.
  • Submitted the names of the Idaho Omicron Sigma and Key to the Future recipients to National
  • Attended the majority of the Conference Planning Committee meetings. Organized a raffle to benefit the Children’s Miracle Network to fulfill the Professional Affairs directives.
  • Met with the treasurer to create a 2013-14 budget
  • Chaired the 5th Board of Directors and Committee Chair Meeting 4/25, Boise. Nine members were in attendance and a quorum was met via proxies. The annual budget was discussed, reviewed and finalized for presentation at the General Business Meeting 4/27. The 2013 and 2014 conference arrangements, newsletter format, Nomination and Election process, Leadership academy, licensure procurement, PACE opportunities and membership updates were presented and discussed. A motion was made and passed to not include stamps on the return envelopes used for N & E.
  • Organized the Conference Banquet and Business Meeting Agendas and presented the Omicron Sigma Awards. The 2013-14 budget was passed 4/27.
  • Attended the Leadership Retreat in Hagerman, June 8th. Chaired the 6th BOD/CC Meeting. Ten members were in attendance and a quorum was met. Reports were presented for bylaws and PACE, treasury, newsletter, past convention, membership, Professional Affairs raffle, PAC, Leadership Academy, licensure and future conferences: IMSS in Jackson and 2014 state in Pocatello. Announcements were made about the Idaho Delegation to the National Convention in Houston.
  • Registered the Idaho Delegation @ the Credential Site
  • Sent the 2013-14 Leadership roster to National
  • Submitted an article and photos for the Summer Edition of the Focus Newsletter

Concerns:

Revenue sources

Member and leader recruitment

Request for Action: None

:

ASCLS-Montana– Susan Keeney,President

Goals for the year 2012 – 2013

  • Investigate the P.A.C. process and obtain the goodie box so the State Society can start soliciting at our Spring Meeting in April.
  • Fill the vacant positions on the State’s Leadership Roster.
  • Energize students from 2011 – 2012 to renew as First Year Professionals and become active members in the Society.
  • Encourage members to contact congressional members in support of important legislation, especially Modernization of the Laboratory Fee Schedule.
  • Invite student members to attend quarterly BOD meetings, as able, and to become involved as volunteers in their professional society.

Activities:

  • Held quarterly Board meetings
  • Revised SOPs and Bylaws were approved at the annual business meeting in April 2013. The Bylaws change will allow the officers of ASCLS – MT to take office after the National Meeting.
  • Student involvement committee has been formed in an effort to engage students spread throughout the state in clinical sites in ASCLS-MT activities.
  • Vehicle license plate design has been proposed as a fund raising idea and the template is in the hands of an artist. A committee will approve the final design.

Concerns:None

Request for Action:None

ASCLS-Utah – Omar Munoz,President

Goals for the year 2012 – 2013

  • Fill vacant positions on the Leadership Roster.
  • Recruit students to serve as liaison of the society and Medical Laboratory Science (MLS) Programs.
  • Encourage our Student members to apply for ASCLS scholarships.
  • Contact all lapsed members and encourage them to re-join and participate.
  • Hold Annual Meeting and Spring Seminar on May 24-25, 2012 with awards and opportunities for the Students to present their research.
  • Participate at University of Utah Health Science Academy (AHEC), spring and fall 2012. as an opportunity to have our students members participate, recruitment opportunities for the MLS programs, and students will have the opportunity to meet the Ambassador program requirements.
  • Rent a booth at the Health Occupations Students of America (HOSA) Conference in June as an opportunity to promote the profession and get our society members participate and be more involved.
  • Contact local hospital and other laboratories to promote the society to include southern Utah, with the exploratory idea to have a Utah Southern District.
  • Continue to collaborate with CLMA Utah in their fall meeting.
  • Have a better communication with our society members by use of electronic and social media (Facebook, twitter etc.).

Activities :

  • Created a new website with more updated information, we will increase the usage and content to reach out to our members.
  • April 13, we held our Annual Meeting with a good response; especially from our students. We got several students involved in presenting and being part of the meeting
  • Had 2 board meetings to proposed interim appointments to fill vacancies and get people involved.
  • Contacted past presidents asking for assistance.
  • Introduced the society to University of Utah and Weber State Students and encourage them to join ASCLS. We had 7 students joined.
  • Planned a recruiting contest in each of the three schools; University of Utah, Weber State and Brigham Young University. Justin Rhees and Kyle Hueth will chair the efforts to reach out to all students. This will be conducted in August and we will award the school next year during our annual meeting in April

Concerns: Member participation, Member recruitment

Request for Action: None

ASCLS-Wyoming – Buffy Kelly,President

2012-2013 Goals:

  • Increase membership and retention by contacting lapsed members.
  • Increase state funds by increasing revenue at state meetings and decreasing expenses.
  • Support the investigation of starting an MT program at the University of Wyoming.
  • Publish two state newsletters

Activities of State Society for the past quarter:

  • Spring meeting 2013 was in Denver, CO. Wyoming participation was okay.
  • Held Board meeting and Annual Business meeting in Denver at the CLCC meeting. Held elections.

Accomplishments:

  • CLCC spring meeting in Denver was a success.
  • Recruited a new member at CLCC and she has redesigned our website and is working on our newsletter.
  • Recruited a Membership Chair, President Elect and President Elect Elect which is a big accomplishment for us.

Upcoming Activities/Events:

  • Have 3 delegates attending the national meeting in Houston.
  • Have a couple of members interested in the Region Leadership Academy
  • Planning a Fall CE session will be held in Casper. We plan to offer 4 hours of continuing education and also be holding our fall business meeting.
  • IMSS will be held in Jackson in September

Concerns: None at this time

Requests for Action: None

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