Page 1Cameron University Banner ProjectSeptember 28, 2018

Meeting Agenda and Notes

Committee/Meeting Name / Banner Technical Team
Date / January 4, 2010 / Time Convened / 10:00am / Time Terminated / 10:40am
Location / Admin 201 / Recorder / Julie Duncan
Members Present / Dawne Massey, Kelly Simon, Chase Bailey, Debbie Goode, Greg Duncan, Angela Melton, Julie Duncan, Sherry Hendrix, Rick Clyburn
Members Absent / Kurt Jn Marie, Cheryl Davis
Visitors
Topics / Discussion, Information / ActionTaken, Decisions, Recommendations, Time Line
Minutes from Dec 14
Next meeting
Update from Sherry /
  1. ODS: Dawne and Kurt are administrators
  1. Update: Cognos training:
Jan 25: Business Author: ST
Jan 26: Business Author lab time
Jan 27: Consumer training: ST morning and afternoon sessions
  1. Nolij: Kelly is the administrator (Julie is helping with general person)
  1. GP Sync Update
  2. SASR Update: Admissions/Recruiting sync update from week of 12/7/09
  1. e-Print: Greg, Chase and Kurt are the administrators
  1. Update
  1. E-Vision: Rick and Cheryl are the administrators
  1. Update: Do we need to add the email package for FormFusion to allow purchase orders to be emailed to the requesting department?
  1. AppWorx: Greg and Chase are the Administrators; Angela will be the technical lead
  1. Update: nothing new
  1. Workflow: Greg and Rick are the administrators
  1. Training for ST needs to be rescheduled
  1. Luminis: Julie is the administrator
  1. Update: load testing => Carlos ran into internal issues and PROD test load not complete
  1. Update on interfaces/extracts
  1. Early Alert: 9/10/10
  2. Blackboard Connect-Ed: 8/15/10
  3. ID Card: 8/1/10
  4. Library interface: 11/30/09Pretty much done.
  5. Clean Address for HR, FI, AD & FA: 2/1/10
  6. Clean Address for ST: 8/10/10
  7. Diplomas: 7/31/10
  8. Directory Labels: 11/23/09 Cheryl working with Kelly
  9. Extracts to accommodate insurance-related data. Kurt is working on and plans on having it done today.Complete
/ Lynn Lackey needs a business author license.
Kelly working with NOLIJ for the SASR Update.
Rick is playing phone tag regarding claims. Checks are here. Rick needs to check with Ninette regarding adding the email module.
Juddson probably won’t be back in January because everyone is too busy with systems going live.
All of our certificates expired and we are having to redo those. Advertising starts today. Haven’t heard anymore from Carlos on the load testing.
Not sure if Cheryl finished this. Kelly will look into.
  1. Our understanding is that Admissions is under the assumption that AID will continue to process awards in Banner as they do in our current system. AID says Admissions will be putting on their own exemptions in Banner. The Business Office needs to let everyone know what they need to do. IT needs to know if the non-resident tuition status is being converted to a field that can be used for awards. From Brenda’s email below, it sounds like no one has discussed how this process is going to work.How should we handle this?
/ No decisions have been made yet. They are contacting different schools to see what they are doing and might possibly do a workflow for part of it. Debbie sent an email to Jamie, Linda, Chris, Brenda, Ninette and Donald 12/3/09 to hopefully get a working group formed to discuss. Cc: Sherry, Dawne, Rick, Kelly and Angela
Jamie Glover is responsible for setting a meeting up and getting answers. Debbie will send another email as we need to get this decided ASAP.
UPDATE: Sherry will add this to the ILT team agenda again.
  1. Linda inquired about a system load test prior to ST go live in March for Fall 2010 enrollment? There will also be a senior enrollment day for approx. 200 students they wish to enroll within a 2 hour timeframe. Enrollment in legacy and Banner will be occurring during this window.
/ There isn’t a way to do this. You would need to use test data, but test is on a different system.
Informational /
  1. As of January 2010, Shawn Love will hire a student worker to start entering all key information into TMA’s key program.
/ TMA has different buildings and rooms and at some point it would be helpful for these to be the same as the banner naming convention. Tom Sutherlin is supposed to be working on this.
Go Lives /
  1. Advancement is working on their scripts and got a lot done.
Sunfire to sunray copy will be done on Saturday for scripts for student to run.
HR and Finance are live.
Cognos /
  1. We’ll have a better idea of if any more training needs done after this next training in January.

R24 /
  1. Evaluated the request for patch or upgrade form and gave suggestions for changes to Debbie. BPOST tells what files are available.
/ Sherry and Debbie will take to ILT.
Email /
  1. EC will need to approve the email policy. Once it’s approved, we would like to recommend to the ILT that campus email be split into two email types: CAMP and DIR for student versus employee campus email.

Task Lists

Linda requested the self-service transcript kiosk be available in Banner. / Needs to be added to the list of programs/reports to be developed
Tech Team & ITL / Continue to update:
W:\workgrps\its_share\Banner\BANNER Data handling.docx – OSRHE info needs to be added and which DBs it will be reported from
Tech Team / Decision re: no mods to Baseline Banner: possibly w/ the exception of fed & state mandates?? / Can be removed
Tech Team / Research best practices for keeping 3rd party software in sync with Banner upgrades and patches
Debbie / Update Milestone Certification & keep up-to-date
Tech Team / Julie started a Go-Live Checklist document at w:\workgrps\its\banner
Please add to it so that we remember to do everything after each conversion. This should be our checklist of things that must be done after the conversion scripts but before we let the users in for testing. / Can be removed
Greg, Chase & Debbie / Patch management procedures documented and request form. / Taking to ILT
ILT / Reviewing critical programs for go live and all programs required @ go live
ILT & Tech / Identify what needs to be setup through FormFusion and Intellecheck
Debbie / Actionline support procedure