09/02//2016
FEBRUARY 16th 2016MONTHLY MEETING OF RIPLEY TOWN COUNCIL
To: The Town Mayor and Members of Ripley Town Council
You are summoned to attend the MonthlyMeeting of Ripley Town Council to be held at 7.00pm on
February 16th 2016in the Council ChamberTown Hall, Ripley
Yours sincerely,
Linda McCormick
AGENDA
Members are asked to sign the attendance sheet for the meeting and to complete the declarations of interest sheet (if appropriate). These will be available in the Council Chamber.
1. To receive apologies for absence-
2. Variation of Order of Business
3. Declaration of Members Interests
(a)Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
(b)Where a Member indicates that they have a Disclosable Pecuniary interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
(c)The Declarations of Interests for matters other than Disclosable Pecuniary Interests, Members will be asked to confirm that the record is correct.
4. Public speaking – (10 Minutes)
(a)A period of not more than 10 minutes will be made available for members of the public and Members of the Council to comment on any matter.
(b)If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
(c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage.
5.To confirm the Non-Confidential Minutes of theTown Council’sMonthlyMeeting January 19th 2016, Finance Committee Minutes & Recommendations January 29th 2016, Allotment Committee Minutes February 5th 2016and Events Committee minutes February 12th 2016 - Planning Committee February 12th 2016(all previously circulated)
6. To determine which items if any part of the Agenda should be taken with the public excluded. If the Council decides to exclude the public it will be necessary to pass a resolution in the following terms: -“In view of the confidential nature of item ( )to consider a resolution to exclude the press and public from the meeting in accordance with the Public Bodies (Admission to Meetings) Act 1960, s1, in order to discuss the item.”
7. Town Mayors Announcements – Reminder of the Ripley Civic Dinner March 19th 2016
8. Report of the Town Clerk on: -
a) Bus Shelters
b) Addition to Standing Orders regarding Planning Committee meetings
c) Accessible Taxis – help to keep accessible taxis in Amber Valley
d)Grosvenor Road Parking (Cllr R Ashton)
e)Christmas Lights new tenders for 2016 / 2019
f)Notice Board Heage location review –
g)FP69 (near to Scout Hut Ripley) – needs clearing under the DCC Minor Maintenance Scheme
h)Play Areas Annual inspection report work neededat both Cedar Avenue and Porterhouse Road sites
i)Discuss a Ripley Town Information Bi-Annual Guide and update on the RTC website – see report (previously circulated)
j)Ripley Toilets – Gents toiletsinstallation of infra-red controlled taps
k)Heage Windmill Funding Request
l)Defibrillator – funding from the British Heart Foundation funding oversubscribed and none available – April 2016 there will be an opportunity for £400 grant towards the cost of a public access defibrillator but will not include an outdoor cabinet
m) Butterley Trust – Heritage Lottery Funding to be applied for
9. Financial Income and Expenditure Reports – Recommendation from the Finance Committee for a hard copy of the Summary to be distributed to the Councillors with the monthly agenda and previous months minutes – a detailed copy to be distributed to the Finance Committeeon Pink Papers due to personal information about employees
10. Accounts for paymentandIncomecheques to be approved and signed
Cheq No / Payee / £ / VAT / Total504250 / AVBC Annual Playground Inspection / £70.00 / £14.00 / £84.00
504251 / Nether Heage Play Group replacement grant cheque / £100.00 / £100.00
504252 / L McCormick 504253K Hall 504254 HMRC PAYE / £2602.07 / £2602.07
504255 / AVBC Contested Elections May 7th 2015 / £14690.28 / £14690.28
504256 / AVBC Office Rent February 2016 / £300.00 / £60.00 / £360.00
504257 / Konica Minolta Copier costs 14/07/2015 to 13/01/2015 / £17.80 / £3.56 / £21.36
504258 / RAD Play Area Inspection replacement chq 504199 / £60.00 / £60.00
DD / Severn Trent Water Heage Toilets / £184.86 / £184.86
DD / Unicom Clerk’s telephone and Broadband January 2016 / £50.78 / £10.16 / £60.94
504259 / Harrison’s Packaging Dog Bags / £500.00 / £100.00 / £600.00
DD / Pitney Bowes Franking machine ink cartridges and postage refill / £199.85 / £29.97 / £229.82
504260 / Phase Print February 2016 Newsletter / £699.08 / £699.08
504261 / Shelter Maintenance repairs to Victory Avenue and clean all / £297.50 / £59.50 / £357.00
Total / £19,772.22 / £277.19 / £20,049.41
Income / AVBC Refund of Bond for Christmas Lights Switch On / £250.00
Heage Road Allotments Annual Rent / £30.00
AVBC Mayor and Mayoress Civic Dinner / £40.00
Cllr R Emmas-Williams Civic Dinner / £40.00
Cllr M Missett Civic Dinner / £80.00
Heage Allotments / £30.00
Cllr B Gration Civic Dinner / £40.00
Alfreton TC Civic Dinner / £40.00
Greenhillock’s Allotments / £30.00
Payments received from Cllrs and attendees for Ripley Fair Dinner / £550.00
Total / £ 1130.00
11. Derbyshire Community Bank and a further Bank Account – Recommendation from the Finance Committee to open an account and deposit £15,000 with the Derbyshire Community Bank, and to open a further account at Lloyds Bank due to the Government’s Bank Guarantee scheme now being reduced to a limit of £75,000.
12. Planning Applications – previously circulated
AVA/2016/0055 Marehay Garage 300 Derby Road Ripley Outline Planning Application for the demolition of existing buildings and proposed residential redevelopment for 20 houses - Comments submitted to Amber Valley Borough Council by the Planning Committee
13.Items for Information in the Information Folder:Trent Barton Red Arrow to remove free travel for OAP’s in the Nottingham City area –Scope house to house collection dates March 28th 2016 to April 17th 2016 – Bloodwise working together to beat cancer –DALC Circular 02/2016 – DALC Information on HM Treasury Budget – DALC Circular 03/2016
14. Town Clerk and Community Officer’s Annual Review – employee documents being considered by the Employment Committee
15.Date for the next monthly meeting March 15th 2016 at 7.00pm
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