Minuted by Assistant Administrator

MINUTES of a MEETING of the HIGHWAYS and PLANNING COMMITTEE of BOURNETOWN COUNCIL held on TUESDAY 27TH OCTOBER 2009 at the TOWN HALL, BOURNE

(Minuted by Assistant Administrator)

Present:ChairmanCllr Ms J Pauley

CouncillorsMrs S CliffeB FinesD FisherD Higgs

Mrs B JohnsonMrs P MoiseyMrs L NealMrs H Powell

Mrs J SmithJA SmithTown Clerk – Mrs N Jacobs

0 public/press

1162PAPOLOGIES

Proposed by Cllr Mrs H Powell, seconded by Cllr Mrs B Johnson and by majority vote

RESOLVED;to approve the reason for apologies for absence from Cllrs T Holmes, A Prentice and Mrs S Wilson

1163PDECLARATIONS OF INTEREST

PERSONALCllr D HiggsItem 8/Minute 1169PDeclared that he would not take part in discussions nor vote on this agenda item (Planning Applications) due to his membership on the SKDC Development Control Committee

PERSONALCllr Mrs P Moisey Item 8/1169P/bApplicant is friend of the member’s son

1164PINDICATION BY MEMBERS OF THE PUBLIC WISHING TO SPEAK ON AGENDA ITEMS

As no members of the public attended the meeting, there were no questions

1165PTO ADOPT THE MINUTES OF MEETING HELD ON 15.09.09 & 06.10.09

Minutes of the meeting held on 15th September 2009

Proposed by Cllr Mrs B Johnson, seconded by Cllr Mrs S Cliffe and by majority vote

RESOLVED;to adopt the above minutes, as 4 out of 5 members in attendance at that meeting declared them to be a true record. The Chairman signed the minutes

Minutes of the meeting held on 6th October 2009

Proposed by Cllr Mrs CS Cliffe, seconded by Cllr B Fines and by majority vote

RESOLVED;to approve the above minutes as a true record and for the Chairman to sign them

1166PTO RECEIVE REPORTS BY DISTRICT/COUNTY COUNCILLORS OR REPRESENTATIVES

There were none

1167PTO ANSWER QUESTIONS FROM COUNCILLORS

There were none

1168PCORRESPONDENCE

A) For information only – to be received en bloc (available for perusal)

a) S09/1971/TC Mr D Holdup. Work to oak trees. Chalford House, Irnham Acceptable

b) S09/1962/TP Raise crown 3 horse chestnuts & 2 trees of heaven35 Beech Ave Work allowed

c) S09/1963/TC BUC, Reduce crown of lime tree. Abbey Lawn, Abbey Road Acceptable

d) S09/1987/TP Fell 7 trees Galletly Medical Practice North Road Work Allowed

e) S09/1989/TP Removal of treeGalletly Practice 40 North Road Work allowed

f) S09/1697/HSH Mr/s R Knowles Ground floor rear/side extension (inc glazed canopy links between house & garage) & erection of chimney stack. 1 Akeman Close Approved

g) S09/1827/CM Bullimores. Vary condition 2 of S12/0054/08 to allow for the storage of skips (retrospective) Bullimores Sand & Gravel, Mays Road, Pinfold Industrial Estate Approved

h) S09/1603/FULL Bourne Westfield Primary School. Extension to mobile classroom

BourneWestfieldPrimary School, WestbournePark Approved

i) S09/1662/HSH Mr S Goldsworthy Extension to existing garage. 3 Woodland Avenue Approved

j) S09/1651/HSH S Wand Single storey extension rear of exist building 55 North Street Refused k) S09/0828/FULL/APP6 Sainsbury’s Supermarket Continue delivery hours without compliance with condition 16 of planning permission SK96/1069 – change hours from 06.30 – 22.30 Mondays to Saturdays & 08.30 – 16.30 Hrs on Sundays to 06.00 – 23.30 Mon to Sat & 08.30 m- 18.00 SundaysJ Sainsbury Plc, Exeter Street Appeal dismissed 10/09/2009

l) S09/0826/FULL/APP6 Sainsbury Supermarket Variation of condition 10 of planning permission S02/1188 to continue delivery hrs as temporarily approved under S08/0709: 23.30hrs Mon-Sat & 08.30 – 18.00hrs Sundays J Sainsbury Plc, Exeter Street Appeal dismissed 10/09/2009

m) S09/0295/FULL/APP6 Sainsbury Supermarket Variation condition 10 planning permission S02/1188 to continue the delivery hrs as temporarily approved under planning permission S08/0709: 0600 – 23.30hrs Mon – Sat & 08.30 – 1800hrs Sun

. J Sainsbury PLC Exeter St Appeal dismissed

n) LCC – Traffic Regulation Order. Pinfold Rd/Spalding Rd (Prohibition of waiting) Order 20 – Schedule – No waiting at any time Pinfold Rd – for its entirety. Spalding Rd – West side – from its junction with Pinfold Rd in NE direction for 20m, SW direction for 19m. Advertised in press 09/10/09

o) emda news – Summer/Autumn edition 2009

p) S09/1727/FULL Mr Q Rigby Change of use from A1 (retail) to A2 (financial & professional services) 2 West Street Approved

q) S09/1728/FULL Mrs N Rosam Lee Erection of dwelling (revised version of S07/0973)

14 Willoughby Road Approved

r) LCC – Temporary Road Closure. Hereward Street for essential maintenance works by Integrated Utility Services from Monday 02/11/09 to Wednesday 11/11/09. Local diversions/access arrangements will be signposted

s) LCC – Temporary Road Closure. North Street (Mkt SQ to Tesco roundabout) for Xmas Lights switch-on & event from 1600hrs Friday 27/11/09 – 10.00 hrs Sunday 29/11/09. Alt route West Street/Exeter St/St Gilberts Rd/ back to North St & vice versa

t) S09/1845/HSH Mr/s Cooper Extension & alterations to dwelling 48 Tennyson Drive Approved

u) S09/1842/HSH Mr M Tomlinson Single storey front extension 67 Mill Drove Approved

v) S09/1851/HSH Mr/s J Richardson 1st Floor side ext porch & carport 31 Mill Drove Approved

w) S09/1847/HSH Dr A Wright. Extensions & alterations to dwelling inc 1.5 storey link extension between house & garage, single storey rear extensions to garage & 1st floor rear extension to dwelling1 The Retreat Approved

x) S09/2051/HSH Mr/s S Tomey Proposed vehicular access 121 North Road Approved

y) LCC – South Kesteven & Sleaford Highways Maintenance programme Oct – Dec 2009

z) S09/1976/FULL. 2 storey extension to Medical Practice to include 4 consulting rooms, waiting area & training area + extension to car park. Galletly Practice 40 North Rd Approved

aa) LCC – Spalding Road culvert. Replacement of the culvert on the Spalding Road (approx between Dawsmere kennels & Lodge Farm) – work to begin April 2010, if start date fluctuates BTC will be informed

bb) S09/1998/FULL All Seasons. Change of use from farm shop (A1) to conservatory showroom (A1) & storage & distribution (B8) Farm Fresh Countrystore, Meadow Drove Approved

Proposed by Cllr Mrs B Johnson, seconded by Cllr Mrs J Smith and by majority vote

RESOLVED;to receive items (a) to (bb) en bloc

B) Correspondence for discussion

1. SKDC Beverly Agass, Chief Executive

A letter has been received from Beverly Agass, the new Chief Executive of SKDC. She has asked officers to organise two parish forum meetings, one in the north and one in the south of the district. The idea behind the forums would be to share in more detail the planning policy and development processes and to provide an opportunity to highlight the issues that act as a barrier to working together. The sessions will be informal and following input a revised approach would be put forward at the Parish Council conference on 24th November. A representative is required to attend the meeting at the Bourne Corn Exchange on Thursday 29th October 2009, at 7pm.

Proposed by Cllr J A Smith, seconded by Cllr Mrs P Moisey and unanimously

RESOLVED;for Cllr Ms J Pauley as Chairman of Highways & Planning Committee to attend as Bourne Town Council’s representative

2. SKDC – British Telecom Public Payphones – option to adopt. (copy sent to members)

BT has asked SKDC to contact BTC to establish whether it would like to adopt the telephone kiosk in our local area; under the parameters of 2006 OFCOM guidance SKDC can lodge an objection which prevents BT from making any changes to telephone kiosks in the South Kesteven area without express permission. The kiosk in question is in Dyke, and SKDC are requesting the parish’s preferred option of either:-

adopting the kiosk (the box would remain but the telephony equipment would be removed
requesting that SKDC lodges an objection meaning that BT would be unable to remove the equipment without express permission
doing nothing meaning the kiosk would be unprotected and be subject to future BT initiatives

Comments to SKDC by 31st October 2009

In the ensuing discussion it was felt that the people of Dyke should be asked what they would like to do, bearing in mind that the issue of public liability insurance must be adequately and appropriately explained to any resident wishing to have “hands-on” input. It was

Proposed by Cllr Ms J Pauley, seconded by Cllr B Fines and unanimously

RESOLVED;to take option 2 above, namely requesting that SKDC lodges an objection meaning that BT would be unable to remove the equipment without express permission, which would protect the kiosk for the time being.

1169PPLANNING APPLICATIONS

Resolved for the following observations to be forwarded:

a)Ref:S09/1725/MJNR/JJ/PC1

ApplicantQu’Appelle Residential care Home

ProposalDemolition of existing garage & erection of residential care home

LocationWoolfs Garage, Harrington Street

Application TypeMajor RM (Non-residential)

This was to consider further technical data which had been received. It was

Proposed by Cllr Ms J Pauley, seconded by Cllr Mrs J Smith and unanimously resolved

OBSERVATION;the Committee has no objections or further comments to add

b)Ref:S09/2250/HSH/RV/PC1

ApplicantMr J Sinnott

ProposalErection of boundary wall

Location63 West Road

Application TypeHouseholder Development

Proposed by Cllr Mrs L Neal, seconded by Cllr JA Smith and by majority resolved

OBSERVATION;the Committee objects to this application on the following grounds;

The proposal is out of keeping with the character of the area
The proposal is felt to be visually intrusive

c)Ref:S09/2390/HSH/RV/PC1

ApplicantMr J Taylor

ProposalDemolish existing conservatory, erection of single storey rear extension

Location7 Spalding Road

Application TypeHouseholder Development

Proposed by Cllr Mrs J Smith, seconded by Cllr Mrs B Johnson and by majority resolved

OBSERVATION;the Committee has no objections

d)Ref:S09/2241/TP/Tp2

ProposalThin crown & remove deadwood of lime tree

Location9 Gilpin Close

TPO DetailsA334 – BourneHospital, South Road

Proposed by Cllr Mrs S Cliffe, seconded by Cllr Mrs B Johnson and by majority resolved

OBSERVATION;the Committee has no objections

Personal Interest was declared in the following item by Cllrs JA Smith, Mrs J Smith and Mrs L Neal due to their input at District level

1170PTO DISCUSS SKDC SITE ALLOCATION DPD (consultation period from 15/10/09 to 04/12/09)

Following perusal of a CD containing this consultation document the suggested sites in Bourne were discussed. It was noted that large industrial areas must be allocated and protected to allow for the potential future use by major business concerns.

After discussion of the suggested sites, whenit was noted that the agreed/approved Core Strategy allocates enough housing in Bourne to meet needs until 2026 (except for small individual sites) when improved infrastructure will be in place, the following comments were made:

Reference / Location / Suggested use / Committee’s comments
BOUR 01 / Land west of Meadow Drove / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR 02 / Land north of Stephenson Way / 450 Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR03 / Land east of North Road / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR04 / Land north-west of Bourne between A151 & A1 / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR05 / Land at North Road / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR06 / Land west of Hazelwood Drive / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR07 / Land west of Beech Avenue (Cedar Drive) / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR08 / Land at Park Farm / Housing / BTC opposes these as in the Core Strategy BTC stated that enough houses are being built in Bourne and the council feels these sites do not need to be identified at this time
BOUR09 / Commercial premises South Street (west) / Housing (121 houses on larger site where part has permission / Agreed that this will finish off partially started site
BOUR10 / Land at SouthfieldBusinessPark / Housing / Agreed that this will finish off partially started site
BOUR11 / S/E of former hospital / Employment / Area needed for employment use therefore agreed
BOUR12 / South of Tunnel Bank / Employment / Area needed for employment use therefore agreed
BOUR13 / Between the Slipe & Tunnel Bank / Employment / Area needed for employment use therefore agreed
BOUR14 / South Fen Road / Employment / Area needed for employment use therefore agreed
BOUR15 / Spalding Road / Employment / Area needed for employment use therefore agreed
BOUR16 / Land adjacent Drummond Road / Housing / Opposed as site unsuitable
BOUR17 / Bone Mill, The Slipe / Employment / Area needed for employment use therefore agreed
BOUR18 / Car Auction Site / 59 houses / Opposed – this site should be for employment use
BOUR19 / North of Bourne Eau, east of Car Dyke / Employment / Area needed for employment use therefore agreed
BOUR 20 / South Fen area, off the Slipe / Employment / Area needed for employment use therefore agreed
BOUR21 / Carlsburg UK, Spalding Road / Housing / Opposed – this site should remain for employment use

Cllr J A Smith declared a Prejudicial Interest in the following site as a member of an organisationowning land in this area and left the meeting

BOUR22 / Bourne Core Area / Mixed retail commercial & housing / Agreed with this suggestion as retail and commercial especially needed

Cllr J A Smith returned to the meeting

BOUR23 / Land north of Manning Road / Housing / Opposed – this site should be for employment use
BOUR24 / Between Car Dyke & Meadow Drove / Employment / Area needed for employment use therefore agreed
BOUR25 / Land west of Meadow Drove / Housing / Opposed – this site should be for employment use
BOUR26 / Land west of Meadow Drove / Housing / Opposed – this site should be for employment use
BOUR27 / Land west of Meadow Drove / Employment / Area needed for employment use therefore agreed
BOUR28 / Land west of Meadow Drove / Employment / Area needed for employment use therefore agreed
BOUR29 / Land south of Mill Drove/east of Arnhem Way / Housing / This site is not required before 2026 /BTC opposes this (Car Dyke is a natural boundary)
BOUR30 / The Croft, North Road / Housing / Agreed, provided the development is appropriate & sympathetic to the area
BOUR31 / Land north of Mill Drove / Housing / Opposed – this site should be for employment use
BOUR32 / Land south of West Road, north of ElseaPark / Employment / Area needed for employment use therefore agreed

Cllr J A Smith left the meeting before voting due to his previously declared prejudicial interest

Proposed by Cllr Mrs J Smith, seconded by Cllr Mrs H Powell and by majority

RESOLVED;to forward the above comments to SKDC

Cllr J A Smith returned to the meeting

1171PTO DISCUSS ANY BUSINESS WHICH THE CHAIRMAN MAY LEGALLY BRING TO THE COMMITTEE’S ATTENTION

The Town Clerk made the Committee aware of the following

Meeting with Sgt Crisp – Wednesday 21st October 2009 re problems in Bourne with LGVs. Sgt Crisp recognises the problems and agreed that lowering the volume of heavy traffic would be of benefit to all. Police support would be available on the basis that every now and then time could be set aside to specifically concentrate on LGVs if weight restrictions were imposed on West Street. She will carry out research on accidents etc and set up a meeting with LCC Highways for discussions (Town Clerk to be included in the meeting). Sgt Crisp will attend a meeting of Highways & Planning Committee BTC in either December 2009 or January 2010
Re Browning Court – Mr Brumfield (LCC) has contacted the owners of 2 Hereward Street who have agreed in principle to the sale of part of their garden to give a footway width similar to that on Hereward Street itself. This process may take some time due to the complex nature of the change of ownership. Regarding a one-way system, BTC’s request will be added to the database for investigation in the future when resources become available
Bourne Eau Bank Crest Works 2009 – This work (Before Xmas 2009) will be to carry out minor improvement works to the bank crest (location plans available), namely to reduce the bank crest height to an agreed level of 4.35mAOD. The works will also increase the crest width to 4m wide and remove crest rutting to make better plant access for maintenance works and provide a safer working area
Dance & Supper, Robert Manning College Hall on Saturday 21st November 2009 at 8pm to midnight; tickets £10 each from Cllr Mrs H Powell. Proceeds to help fund local Heritage TV programmes
Cllr Mrs J Smith informed the meeting of a Coffee morning, Meadow Close on Saturday 7th November 2009 by the Women’s Division of the British Legion in aid of the Poppy Appeal
Members were reminded of the Remembrance Day Service Sunday 8th November 2009

There being no further business, the Chairman declared the meeting closed at 8.45pm

Highways and Planning Committee Meeting held on 27.10.09