Request for Proposals

Drone for Topography Mapping of Hydropower Project

ICED2-RFQ-2016-07

2016-JUL-12

  1. Introduction

Indonesia Clean Energy Development (ICED) II Project is a technical assistance program funded by the United States Agency for International Development (USAID) in the energy sector. ICED II is the second phase of ICED I program that ran from March 2011 through February 2015. ICED II was launched in May 2015 and will run through 2020. ICED support government, private sector and civil society in increasing the contribution of clean energy efficiency resources (renewable energy, energy efficiency and energy conservation) in Indonesia.

ICED II advises renewable energy project developers and energy efficiency hosts in assessing the feasibility of clean energy technology applications. ICED II also offers local banks and financial institutions assistance in evaluating project financing proposals. In support of this, ICED II will conduct topography mapping of mini hydro projects that are located within ICED II project sites. The topography mapping is expected to better understand and explore potentials of hydro power in the area.

ICED II will require drones, unmanned aircraft guided by onboard computers, to carry out the topography mapping activity. Drones are alternative tools to conventional topography mapping tools such as theodolite and total station.

  1. Bidder’s Qualifications

All bidders must provide the following information and references in order to be qualified for the procurement process:

  1. Institution’s information, including official registered title, type of business, address, and contact person information.
  2. A short description of the institution and of past relevant experience.
  3. Overall technical approach to fulfill the specifications defined in Attachment A – Term of References.

  1. Source, Origin and Nationality Restrictions

The USAID authorized geographic code for the ICED project is 937. Offerors must be incorporated in, or nationals of, the United States, a Developing Country, or Indonesia. Source and Nationality rules can be found in USAID regulation ADS 310, available here:

Foreign Policy Restricted countries are currently defined by the US Government (22 CFR 228) as including: Cuba, Iran, Libya, North Korea, and Syria.

  1. Questions

Any questions and requests for clarifications regarding this RFP should be submitted by to , no later than 17:00 Local Jakarta Time; July 20, 2016. All questions shall be collected and responded to as an amendment to this solicitation. No offeror shall receive any individual response. The subject line of all questions or clarification requests must read: “[insert name of organization] RFP No. ICED2-RFP-2016-03 – Questions.”

  1. Quotation Format

VOLUME 1: Technical Proposal (70 Points)

The technical proposal (excluding CVs) shall not exceed 10 pages. Proposals will be scored on a 100 point scale. Available points for each evaluation factor are given below. Offerors must address each evaluation factor.

  1. Technical Approach (20 Points)

The overall approach to fulfill the scope of work, including specific activities under each Task listed in Attachment A. The Technical Approach shall clearly identify sources of information and any expected limitations in terms of availability of information. It should also indicate what information regarding Indonesia will be needed to guide the Consultant’s work. Note, Tetra Tech will provide requested information on Indonesia to the extent it is available. If more than one person is involved in conducting the work, Consultant should clearly identify the responsibilities of each person. Technical Approach should be no more than 5 pages.

  1. Project Experience (20 Points)

The Consultant/Firm should provide a summary of relevant studies or other assignments including the Title, Client, Date and a brief description. The qualifications section is limited to the 10 most relevant studies or other assignments performed in the last 5 years. If the client is confidential, simply list “confidential”.

  1. Personnel (20 Points)

The Consultant/Firm shall provide a resume for the lead person responsible for doing the work, as well as any other persons offered for this assignment. Resumes shall be limited to 3 pages each, and should clearly identify the proposed position.

  1. Schedule (10 Points)

The Consultant/Firm shall include in the Technical Approach a Gantt chart showing, in terms of weeks, the start, end and duration of each task. It should also show the proposed dates for submitting each of the deliverables.

VOLUME 2: Price Proposal (30 Points)

Bidder shall complete the Table 1 – Detailed BudgetTable 2 – Payment Scheduleprovided below in Section VI., in order to allow Tetra Tech ES, Inc. to compare all quotes and make a competitive selection. Bidder shall provide unit pricing in IDR. Prices quoted in this document shall be valid for a 30-day time period, include all taxes and other costs, but exclude the VAT tax originated in Indonesia. Price proposal must be prepared and submitted under separate email cover.

The lowest qualified financial proposal will receive the maximum score of 30 points. The other proposals will be scored inversely proportional to their price and computed as follows:

Sf = 30 * Fm/F

Sf = Financial Score of the proposal evaluated

Fm = the price of the lowest priced Financial Proposal among those qualified

F = is the price of the Financial Proposal under consideration

Tetra Tech reserves the right to conduct discussions with selected bidder(s) in order to identify the best value offer. Award of any resulting Subcontract Agreement shall be made by Tetra Tech on a best value basis, with evaluation of proposed price as well as proposed services and implementation schedule.

  1. Submission of Proposals

All proposals are due on July 27, 2016by no later than 17.00 hours local time (Jakarta). Quotations must be submitted via either of the two formats:

  • Via e-mail in the following formats: Adobe Acrobat or Microsoft Word and/or Excel

Proposals submitted via e-mail must be sent to .

All proposal must fully respond to the Technical Specifications enclosed as Attachment A, and must include quotes in the format provided in Table 1 – Budget. Proposals received after the above-stated due date and time may not be considered for this procurement.

Bidder’s proposals should not contain any unnecessary promotional material or elaborate presentation formats (black and white is preferred). Bidder’s standard technical specifications and product literature/ are preferred.

For any information inquiry, please contact (via fax or e-mail only):

Procurement Team,

USAID ICED – Indonesia Clean Energy Development II Menara Jamsostek, North Tower 14th Floor | Jl. Gatot Subroto No. 38 | Jakarta12710 INDONESIA

Main: +62 21 5296 2325 | Fax: +62 21 5296 2326

  1. Terms of Payment

Payment terms for the awarded Subcontract Agreement shall be net thirty (30) days after satisfactory completion of each of the following milestones. Payment shall be made via bank wire transfer. No advance payments will be considered.

Proposed Detailed Budget as of [date]:

Proposed budget is in fixed price based on the following:

TABLE 1 – Detailed Budget

No / Description / Unit / LOE / Unit Cost in IDR / Total Cost IDR
1 / Drone Expert / xx Days / Rp xxx, / Rp xxx,
2 / Drone Mapping Project Manager / xx Days / Rp xxx, / Rp xxx,
3 / Database, Process and Software Lead / xx Days / Rp xxx, / Rp xxx,
4 / Drone Sourcing and Procurement Process / X Unit / Rp xxx, / Rp xxx,
5 / Sub-Contractor Representative, Communication Vocal Point / xx Days / Rp xxx, / Rp xxx,
6 / Drone Operator / Person/days / Rp xxx, / Rp xxx,
7 / Airfare (return flight per person) / xx flights / Rp xxx, / Rp xxx,
8 / Lodging (room/day/person) / xx days / Rp xxx, / Rp xxx,
9 / Other Direct Costs (ODCs) / Rp xxx, / Rp xxx,
Total / Rp xxx,

*) LOE = Level of Efforts, budgeted number of days assigned for the work

Milestones / Deliverables and Progress Payment Schedule

TABLE 2 – Milestones/Deliverables

No. / Milestone / Deliverable / Percentage / Cost (IDR)
1 / Initial Research on Testing Methodology Report / 20 / Rp xxx,
2 / Completion of Drone Procurement / 25 / Rp xxx,
3 / Site Visit Mapping Report / 25 / Rp xxx,
4 / Satisfactory completion and submission of final report / 30 / Rp xxx,
100 / Rp xxx,

The Offeror will allocate the total project budget to each of the proposed deliverables. Prices quoted must be valid for 30 days, and account for ALL remuneration, per diem, travel, communications, report reproduction and other out-of-pocket expenses, taxes and other costs, but exclude the VAT tax that may be originated in Indonesia. On this basis Tetra Tech will issue a Fixed-Priced Subcontract, and payment shall be based upon acceptance of each deliverable.

  1. No Award

Tetra Tech ES, Inc. reserves the right to issue no awards.

ATTACHMENT A – TERMS OF REFERENCE

Period Delivery: August – October 30, 2016

  1. Introduction

Indonesia Clean Energy Development (ICED) II Project is a technical assistance program funded by the United States Agency for International Development (USAID) in the energy sector. ICED II is the second phase of ICED I program that ran from March 2011 through February 2015. ICED II was launched in May 2015 and will run through 2020. ICED support government, private sector and civil society in increasing the contribution of clean energy efficiency resources (renewable energy, energy efficiency and energy conservation) in Indonesia.

ICED II advises renewable energy project developers and energy efficiency hosts in assessing the feasibility of clean energy technology applications. ICED II also offers local banks and financial institutions assistance in evaluating project financing proposals. In support of this, ICED II will conduct topography mapping of mini hydro projects that are located within ICED II project sites. The topography mapping is expected to better understand and explore potentials of hydro power in the area.

ICED II will require drones, unmanned aircraft guided by onboard computers, to help with the mapping activity. Drones are alternative tools to conventional topography mapping tools such as theodolite and total station.

  1. Objectives
  2. Exploring drone technology capability for topography mapping of hydropower project
  3. Procuring one unit of drone, whichis assembled locally in Indonesia.

2.3 Testing drone technology for topography mapping in one mini hydropower site.

  1. Scope of Work
  2. Preparing a guideline for topography mapping and drone controlling.
  3. Procuring oneunit of local drone fortopography mapping.
  4. Using drone technology for mapping one mini hydropower project site with the following methods:
  • Determining one hydro power project within ICED II project location site.
  • Accomplishing topography mapping using drone technology in one hydro power project site.
  • Comparing result of the topography mapping using drone technology with topography mapping using conventional tools such as theodolite or total station.
  • Providing report of the topography mapping using drone technology.

4Timeline and Deliverables

No / Activities and Deliverables / Weeks
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 / 11
1 / Initial Research on Testing Methodology
2 / Drone Procurement
3 / Approval from Project Owner and Preparation for site mapping
4 / Site Mapping
5 / Data Compiling and Processing
6 / Quality Assurance – Quality Control Process
7 / Reporting; Submission Draft and Finalization