MACADA Board Meeting – July 24, 2015

10:30 a.m.

William Woods University

3100 Falling Leaf Ct. Ste. 100

Columbia, MO 65201

  1. Call to Order

Meeting was called to order at 10:37 AM

  1. Roll Call

Christina Bowles, Missouri State University

Juli Panza, Missouri State University

Rachael Orr, University of Missouri-Columbia

Joshua Porter, Missouri State University

Kristel Schlemper, University of Missouri-Columbia

Paula Aguilar, Webster University

Ehren Oncken, University of Missouri-Columbia

Ragh Singh, University of Missouri-Columbia

Karie Stroder, Southeast Missouri State University, via conference call

Brittany Neunuebel, University of Missouri-St. Louis

Rossann Downing, Metropolitan Community College-Penn Valley

Amanda Kossuth, Missouri S&T

Jamie Schweiger, Missouri State University

  1. Reports

President: Christina Bowles, Missouri State University. No report.

President-Elect: Juli Panza, Missouri State University. No report.

Past President/Historian: Rachael Orr, University of Missouri-Columbia. No report.

Secretary:Joshua Porter, Missouri State University. No report.

Treasurer:Kristel Schlemper, University of Missouri-Columbia. Stated that MACADA currently has a balance of $3,891.54. To date, 33 registrants are scheduled to attend the MACADA Conference.

NACADA Liaison: Paula Aguilar, Webster University. Paula requested funds to attend the 39th annual NACADA Conference in Las Vegas. She stated that her roundtrip flight would cost approximately $400. She would investigate if Webster would pay for her food and registration. She stated that MACADA’s total expenses would be approximately $1380 if Webster did pay. Rachael made a motion to allot $1500 for her travel expenditures. Juli seconded the motion. The motion passed unanimously. Paula also stated that she submitted a grant for the Emerging Leaders Program to receive $200 from NACADA. She also planned to submit a grant for Region 7 funds to receive up to $500 for a drive-in conference later in the week.

Vice President Membership:Ehren Oncken, University of Missouri-Columbia. Provided a membership report. We have 150 members and 31 institutionsare being represented, with oneidentified member from an unknown institution. As of July 24th, 36 members from 10 institutions have paid for the 2015-2016 membership year.

VP Professional Dev. & Diversity:Ragh Singh, University of Missouri-Columbia.Stated that the original June 15th Emerging Leaders Program application deadline did not have enough applicants, so the date was extended to July 15th. The program will proceed as planned.

VP Programming:Karie Stroder, Southeast Missouri State University. Defer to New Business.Deferred.

St. Louis Representative: Brittany Neunuebel, University of Missouri-St. Louis. No report.

Kansas City Representative: Rossann Downing, Metropolitan Community College-Penn Valley. No report.

Southeast Representative:Amanda Kossuth, Missouri S&T. Stated that she will work towards recruiting advisors from her new institution.

Southwest Representative: Jamie Schweiger, Missouri State University. No report.

  1. New and Continuing Business

2015 MACADA Conference

  • Concurrent Sessions

Fifteen applicants for concurrent sessions were received. A packet which included a copy of each proposal was provided to each board member to review. Each proposal was ranked and put into an Excel spreadsheet. It was decided that 12 concurrent sessions would be held with four presentations occurring at each time. Christina and Josh pulled their presentation from consideration. Proposals 1 and 2 were also removed. It was decided that the panel sessions would remain. It was agreed upon that a framework should be developed which outlines the contents of future proposals, as the amount of information submitted varied greatly from proposal to proposal.

  • Keynote Speaker

Blaine Harding will be given $1,000 for travel expenditures.

  • Keynote Speaker Gift

Christina will work on gathering gift items for Blaine. It may include a MACADA t-shirt, gift card, and coffee mug.

  • Pre-Conference Meeting

A pre-conference meeting will be held on the morning of Thursday, September 24th to finalize plans and responsibilities.

  • Emerging Leaders Program

The Emerging Leaders mentors and mentees will meet in the Shawnee Bend room from 11:30-12:30 p.m. for lunch. Ragh will communicate with each participant prior to the conference.He requested a separate table for participants at dinner and a ribbonwhich designates their participation be added to their name tag.

  • Welcome Table

The welcome table will be set-up by 11 a.m. in the hotel lobby on opening day. It will be open between 7:30-8:30 a.m. on Friday, September 25th.

  • Conference Schedule

The conference schedule will be remain the same as last year’s.

  • Dietary Restrictions

Karie has worked with Camden on the Lake so that attendees may use color coded table tents to identify their dietary restrictions.

  • Breakfast

Karie will investigate the possibility of reducing the number of attendees she submits to Camden on the Lake in an effort to reduce the cost of the meal.

  • Beverage Break

Various food options will be considered in an attempt to scale back the cost of the break.

  • Conference Certificates

Christina will create conference certificates for all presenters and Juli will make them for all outgoing board members.

  • Plagues

Rachael will have plagues made for all award winners. She has requested that the titles and award winners names be sent to her.

  • Giveaways

It was discussed that luggage tags, totes, or gift cards could be used as giveaways. It was also decided that “quality would be better than quantity.” Existing MACADA travel mugs would be used to present gift cards. Kristel will investigate how much money can be spent. MACADA pins will also be given to first time attendees.

  • Door Prize Tickets

A door prize ticket will be given to each attendee. They will also receive one for returning their conference evaluation and best of conference evaluation.

  • Drink Tickets

Each attendee will receive a complimentary drink ticket for Happy Hour.

  • Happy Hour

Josh will host a “Minute to Win It” Happy Hour activity. Teams will be comprised of four people.

  • Format of Business Meeting

Introduction and welcome from the board, Christina

Table topics, Christina

Existing board members will provide a formal statement about their duties if their position is up for election

Business Meeting, Christina

Awards, Juli

Closing, Christina

  • Elections

Will be held during the closing session. Christina will send out an e-mail proposal to all MACADA members which states that the President-Elect must have served on the MACADA Board. She will also clarify this role during the business meeting.

  • Conference Booklet

Send information to Jenna as soon as possible. Christina will ask her if she prefers that documents be submitted in Word or a PDF file.

  • Conference Booklet Responsibilities

MACADA Conference Booklet CoverJenna

MACADA Annual Conference Table of ContentsJenna

MACADA Annual Conference Schedule Karie

MACADA Conference Closing Session Door Prize TicketsJenna

Menus Karie

Keynote Speaker Christina

Panel Sessions Karie

Concurrent Sessions IKarie

Concurrent Sessions II Karie

Concurrent Sessions III Karie

MACADA Annual Business Mtg. Agenda Christina

MACADA Business Mtg. 2014 Minutes Josh

MACADA State of Association ReportChristina

MACADA Looking Forward Juli

Treasurer’s Report Kristel

VP Programs ReportKarie

VP Prof Dev & Diversity ReportRagh

VP of Communications ReportJenna

NACADA Region VII Liaison ReportPaula

Central Missouri Area Representative ReportJackie

Southeast Missouri Representative ReportAmanda

Southwest Missouri Area Representative ReportJamie

St. Louis Area Representative ReportBrittney

MACADA Outstanding Advisor: Primary Role Award Juli

MACADA Outstanding Advisor: Faculty Advising Award Juli

MACADA Pacesetter Award Juli

MACADA Grad Student Conference Scholarship Award Juli

New MACADA Members Ehren

Emerging Leaders ReportRagh

MACADA Executive Board Christina

Position Announcements - MACADA Executive Board Members Jenna

NACADA Region 7 Conference Announcement Jenna

NACADA Annual Conference Announcement Jenna

MACADA Membership Roster Ehren

Map Karie

MSU Fall Conference Christina

Back CoverJenna

InsertsSend to Christina

Announcements

Missouri State University will be hosting, “Advising Students in Transition.” It will be held on Monday, October 19th, and will focus on transfer, online, and adult students. Charlie Nutt will be the keynote speaker. It is free to attend. A flyer for the event will be put into the MACADA conference booklet.

  1. Date of Next Meeting
  • Tentatively scheduled for the week of September 14th via conference call. Conference duties will be assigned during this meeting.
  1. Adjournment
  • Meeting adjourned at 1:12 PM.

Submitted by Joshua Porter, Secretary, Missouri State University