In an effort to ensure compliance with United States Department of Transportation (USDOT) and Federal Transit Administration (FTA) drug and alcohol testing rules and regulations (49 CFR Part 40 and 49 CFR Part 655), CalACT has contracted with RLS & Associates, Inc. (RLS) to conduct onsite compliance reviews and training for California subrecipients of FTA rural transit formula grant funding (Section 5311). These sessions will occur on 3/29 and 4/1/2016.

This process will provide each subrecipient with the knowledge, opportunity, and assistance to identify areas of best-practice and areas for improvement within their own drug and alcohol testing program. CalACT will use this review process as a method to enhance program and policy compliance, efficiency and effectiveness, and staff knowledge. This process will also provide an opportunity to receive guidance from experts in the area of drug and alcohol compliance.This compliance review/training session will cover the requirements that must be followed in order to be compliant with the USDOT-FTA drug and alcohol regulations. Topic areas that will be covered include: policy development and compliance; testing categories; testing procedures; vendor oversight; employee/supervisor training; and record keeping among others. The transit system representatives who attend will also receive individualized oversight of their unique procedures and drug & alcohol testing records.

Prior to the session, each attendee must complete the attached Desk Survey. The attendee must bring this completed Desk Survey with them to the review session. The data and information from this Desk Survey will be utilized during the session to review the individual testing requirements of each transit agency.

In addition to the Desk Survey, each attendee should bring with them a COPY (NOT THE ORIGINAL) of the records for the last ten (10) USDOT random drug/alcohol tests conducted. Required records for these ten (10) samples include the following:

Random selection list for each testing period covered (i.e., quarter, month);

Drug Testing Custody and Control Forms (CCFs);

Corresponding Medical Review Officer (MRO) verified drug test results; and

Alcohol Testing Forms (ATFs).

TO ADDRESS AND ENSURE CONFIDENTIALITY:

  • THE ATTENDEE MUST ENSURE THESE RECORDS ARE COPIES OF THE ORIGINAL (NOT THE ORIGINAL ITSELF).
  • THE ATTENDEE MUST ALSO REDACT THE NAME OF THE EMPLOYEE FROM EACH OF THE RECORD COPIES THAT ARE BROUGHT.
  • THE ATTENDEE MUST ENSURE THE RECORDS ARE KEPT IN A SECURE MANNER FOR TRAVEL TO/FROM AND DURING THE SESSION.

Additionally, the following items should be brought to the session (electronic or hard copy):

  1. Copy of your Drug & Alcohol Policy
  2. Any other records you use to administrate the Drug & Alcohol testing program (i.e., previous employer drug and alcohol record check consent forms; order/notification of testing forms, etc.)
  3. Drug & Alcohol Training Documentation
  4. Employee 60-minute awareness training on the effects/consequences of prohibited drug use
  5. Supervisor Reasonable Suspicion Determination Training
  6. Service Agent Training Certificates/Credentials
  7. Substance Abuse Professional (SAP)
  8. Medical Review Officer (MRO)
  9. Breath Alcohol Technicians
  10. Urine Collection Technicians