CLUB SPORTS AND RECREATION

BUDGET LINE ITEM DESCRIPTIONS

The budget you are preparing must capture everything you deposit into and expense out of the ASI Account. Any reimbursement, payment, and/or Purchase Order request will be captured in the budget you present. This includes your Grant money and your Agency money.

Income collected should be less than estimated expenses. That net loss will be your request for funds from ASI for 2017-2018

REVENUE
101CONTRIBUTIONS AND DONATIONS
Cash donations from sponsors, parents, vendors, etc.
102DUES
Indicate per semester or per year/season
103EQUIPMENT RENTAL
income generated from renting equipment
104 FUNDRAISING
Indicate per semester or per year/season
105Grants
Grants you receive other than ASI money
106MERCHANDISE SALES – *If you have “Merchandise Sales” revenue, you will most likely have “Cost of Goods Sold”, line 206, under expenses
T-shirts, promotional items, Lids Store etc.
107 OUT OF POCKET–
*This will match your Out-Of-Pocket Expenses, Line 214*
Total out-of-pocket expenses for the season. This should be for the entire team over the course of the season.
108SPECIAL EVENT/GAME REVENUE
*If you have Special Event Revenue, you mighthave “Event Costs” – line 217 under expenses*
Ticket sales, registration fees, etc.
109OTHER(Explain/List)
EXPENSES
201BUILDING SUPPLIES/MATERIALS
Cleaning supplies, tools (related to a building)
202CAPITALIZED EQUIPMEMT
Equipment purchased that has a value over $5,000 per unit.
203CONTRACTED COACHES
Don’t forget to include Foundation fees
204 CONTRACTED OFFICIALS
Referees, judges, guest speakers, lifeguards
205CONTRACTED TRAINERS
Certified Athletic Trainers, First Responders, EMT’s
206COST OF GOODS SOLD
Purchase price for t-shirts, etc that will be sold for profit.
207 ENTRY FEES
Tournaments, races, etc
208EQUIPMENT RENTAL
Light towers, generators, boats, etc
209FACILITY RENTAL
Short term rental of facilities or space (ie.Ice hockey, ski and snowboard, baseball,crew)
210ADVERTISING/PROMOTIONS
Flyers, posters, handbills, promotional goods (not clothing)
211HOSPITALTIY
Refreshments, gifts (to coaches, etc), team meals (not out of pocket)
212FEES, DUES, & SUBSCRIPTIONS
League fees, registration fees for events, National Governing Body Dues
213NON-CAPITILIZED EQUIPMENT
Equipment. Materials under $5,000 per unit: balls, sound system, sails.
214 OUT OF POCKET
Expenses tied to out-of-pocket payments (gas, food, lodging, uniforms that you keep)
215PROGRAM SUPPLIES/MATERIALS
Consumable supplies, instructional supplies (manuals), decorations, costumes, etc
216 REPAIRS & MAINTENANCE
Expenses tied to equipment you use and requires regular maintenance:boats, goals,
217EVENT COSTS
Costs associated with sponsoring an event or program
Describe in the budget narrative: All income and expenses associated with the event.
i.e. Breakdance hosting the event in the East Gym. Income would be entry fees, and expenses would be facility rental, prize money, judges, etc.
218UTILITIES/TELECOMMUNICATIONS
Gas, water, electricity, internet (crew, ski and snowboard)
219TRAVEL
Transportation (rental car, airfare, gas reimbursement,bus), lodging, meals (not
out of pocket)
220UNIFORMS
Requesting out of Grant funds and owned by the school for min. of 2 yrs.
221INSURANCE PREMIUMS
Vessel/equipment insurance
222ATC CONCUSSION FEE
This is the mandatory $25 Fee that all competitive club sport participants are required to pay.
223 OTHER (Explain/List)