Digital and Administrative Assistant

Job Description

Job title:Digital and Administrative Assistant

Reporting to:Programme Director

Location:The Prince’s Regeneration Trust’s office (14 Buckingham Palace Road, London SW1W 0QP), subject to the Trust’s terms and conditions of appointment, and with some travel required throughout the UK

Contract:This is a full-time position, fixed term (until end March 2017)

Job Purpose:To help maintain and grow an online community that links individuals, groups, projects and businesses working to save historic buildings, maintain social media presence, assist with a range of office administrative tasks

Salary:£24,000-26,000 pro rata per annum depending on experience

Job summary

This position will include tasks related to the BRICK (Building Resources, Investment and Community Knowledge) education programme run by The Prince’s Regeneration Trust, taking approximately 60% of time, and a range of administrative tasks in support of the finance and project teams.

About BRICK

BRICK (Building Resources, Investment and Community Knowledge)is a national capacity building and training programme. The programme supports individuals, groups and companies throughout the UK to raise funds and acquire skills necessary to save and regenerate important built heritage for community benefit.

This is an ambitious and multi-faceted project. It includes:

  • Annual national conferences designed to inspire and empower
  • Interactive workshops to provide individuals and groups with practical support
  • One-to-one bespoke mentoring with experts and community groups
  • BRICKwork - an online community bringing together individuals, groups, projects and experts working to save British heritage
  • Online events, such as webinars and web chats.

This project must harness digital innovation and tools to ensure the learning is as widely disseminated as possible.

General responsibilities related to BRICK:

  • Pro-actively create written content, updates, discussion forum topics, multimedia and digital content for BRICKwork
  • Moderate discussions on BRICKwork
  • Actively participate in digital marketing of BRICK events and BRICKwork, including handling bookings through BRICKwork, use of MailChimp, dealing with Outlook and Excel contacts databases
  • Attend BRICK workshops and events to ensure learning is disseminated through social media and membership of BRICKwork is consistently promoted and benefits explained to the events’ audiences
  • Manage social media campaigns (mainly Twitter and Facebook) and keep accounts up-to-date and engaging
  • Support stakeholders and community members in their digital development
  • Respond to enquiries through social media platforms and emails
  • Write content for e-newsletters about events and programmes
  • Use range of social media and event sites to engage with new audiences
  • Work collaboratively with project partners and collaborating organisations’ digital networks and outputs
  • Help monitor development of online community using online feedback and analytics
  • Help with other BRICK related tasks in conjunction with the Programme Director and BRICKInterns as needed

Non-BRICK related tasks

To provide administrative support to the Finance Director and Finance Executive on a range of tasks such as:

  • Processing of sales and ledger purchase transactions
  • Preparation of cheque payment runs and VAT returns
  • Processing of expense/credit card claims
  • Chasing outstanding debtors.

You will also be expected to take on any other finance related administrative tasks which are relevant to the role. Full induction will be provided.

Person specification

  • Excellent written and communication skills, including essential face-to-face communication at events
  • Exceptional attention to detail
  • Excellent organisation / ability to multi-task
  • Confidence to work independently
  • Interest and experience in digital media, particularly social media
  • Ability to adapt and select right tone and style in written communication
  • Interest in communications / marketing/ brand / PR
  • Good IT skills
  • Interest in on and offline communities
  • Interest in heritage, regeneration, community activism
  • Ability to work under deadlines and in fast paced environment
  • Excellent teamwork skills.

About The Prince’s Regeneration Trust

The Prince’s Regeneration Trust (PRT) is a registered charity which supports and strengthens communities by rescuing and reusing important buildings in the UK at risk of being lost forever through demolition or decay. Our priority is to work in areas of deprivation - places which will benefit most from the regeneration and economic growth we deliver.

Over 15 years, our projects have attracted over £100m outside investment, restored over 1m sq ft of redundant historic floor space and directly created well over 1000 jobs.

Further information on the Trust can be found on our website

Additional information

Hours:This is a full time role, 37.5 hours per week

Paid Leave:25 days per annum pro rata (twoof which must be taken over the Christmas and New Year holiday period) in addition to public holidays

Probation period:Six months

Pension:PRT will match an individual’s contribution of 5% into their own personal pension up to a maximum of 10% of gross annual salary, following completion of a probationary period.

Please let us know if you require any reasonable adjustments due to a disability to assist you in completing your application and/or participating in a selection test or attending an interview in the event that you are short-listed.

To Apply

Please send your CV and a supporting statement (no more than 2A sides) clearly indicating how you meet the requirements of the role to;

Closing date: 17th October 2014

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