Dr. Patricia L. Batista, Superintendent
Benjamin R. Kirby, Associate Superintendent
Donald G. Wilcox, Director of Finance
250 E. Tuttle Road
Ionia, MI 48846
616-527-9280
616-527-8846 (Fax)
www.Dawggle.net
TO: Potential Candidates
FROM: Ben Kirby, Associate Superintendent
RE: Position posting
DATE: May 24, 2016
We are accepting applications for the following position:
Apply electronically ASAP at the link below
http://www.applitrack.com/ioniacountyisd/onlineapp/jobpostings/view.asp?district=2287
POSITION DESCRIPTION
Title: Payroll Director
Reports to: Director of Finance
Qualifications:
a. High School Diploma/GED
b. Working knowledge of accounting procedures
c. Proficient with use of computers and office equipment
d. Strong work ethic with high degree of professionalism
e. Ability to deal sensitively with confidential material
f. Strong verbal and written communication skills
g. Decision making, problem solving and analytical skills
h. Organizational, multi-tasking, and prioritizing skills
i. Experience working in a payroll for an organization of not less than 100 employees
j. Public School experience preferred
Position Goal: Ensuring the accuracy of preliminary and final payroll reports, time sheets, spreadsheets, and funds distribution; responding to inquiries and/or requests for data and/or reports; and providing timely and accurate payroll production.
Funding Sources: General Fund 100%
Performance Responsibilities:
1. Supervise Payroll Assistant.
2. Preparation of all quarterly and yearly federal state and FICA reports.
3. Preparation of all employee W-2’s and all federal reporting required of school district.
4. Monitor Employee Health cost for W-2 reporting
5. Prepare monthly report to MPSERS for TDP payments and employer payments.
6. Generate and balance monthly MPSERS reports.
7. Close out fiscal and year end on New World Systems.
8. Prepare Journal Entries to general ledger for taxes and insurance billings.
9. Conduct open enrollment periods yearly for employee insurances.
10. Prepare COBRA notices for terminated employees and maintain COBRA payments for past employees and ex spouses and dependents.
11. Maintain IEA teacher Sick bank during the year to keep
numbers of days in bank above 100 days.
12. Prepare and submit information to MESSA for disability claims and all changes.
13. Prepare permit applications when necessary for submittal to
the Dept of Ed.
14. Prepare final salary affidavits for MPSERS for all employees who are retiring from school service.
15. Prepare requests from prior employees for verification of teaching experience with IPS.
16. Process bi-weekly payroll for school district
17. Calculate and cross check bi-weekly times sheets for approximately 450 people.
18. Enter hourly timesheets on New World Systems.
19. Distribute all hourly and salary wages paid to the general ledger accounts by balancing timesheets entered on New World Systems to manual balance sheet.
20. Balance all absences with computer and those generated by Substitute Calling program and correct salaries of substitutes who have different rate of pay for ½ day work.
21. Compile all information and backup to generate payables for withholding checks to credit unions, annuity companies, garnishments, Friend of the Court, Retirement system, city tax and insurances.
22. Submit new hire report to State of Michigan.
23. Manually post all absences for all teachers.
24. EFTS all federal and state taxes.
25. Send out to prior employers, disclosure of unprofessional conduct forms for all new hires.
26. Alphabetize and file all timesheets in respective folders
27. Receive and calculate all garnishment and federal levies of employees whenever served by the courts.
28. Answer all calls related to payroll and personnel issues from employees and the public.
29. Work with school secretaries when problems arise with use and verification of absences regarding sub calling system.
30. Maintain and set up all employee personnel files
31. Advise employees in tax withholding and set up of their direct deposits if desired.
32. Maintain and file all Worker’s Compensation claims and MIOSHA records. Process Workers Comp benefits through payroll systems and update to the retirement system.
33. Maintain all unemployment records for MESC recording of wages earned. Also generate “notices of assurance of continued employment” to issue to all hourly employees before any vacation period.
34. Keep track and establish schedule by school for all teacher evaluations.
35. Prepare and submit all verification of employment requests from banks and mortgage companies
36. Calculate and type all teacher contracts on a yearly basis and distribute biweekly salaries to general ledger accounts.
37. Calculate and type all Schedule B contracts for athletics and extracurricular activities during the year.
38. Maintain absentee records for all employees.
39. Maintain and update seniority lists for teacher union and AFSCME union.
40. Prepare and update all billings for insurances and generate payable check monthly.
41. Prepare and submit State Tax report on a monthly schedule.
42. Monitor and check all teacher certification and issue reminders regarding certificates expiring.
43. Update and keep current all employee address and phone numbers changes to assist in generation of employee directory and school mailings for summer mass mailings.
44. Complete REP REPORT-Twice yearly submission to state of all employees certification, level of education, assignments, absences and Professional Development days.
45. Assign incoming teachers PIC #’s for REP and TSDL.
46. Maintain unemployment Quarterly reporting and downloading from Unemployment Agency Website.
47. Assist Associate Superintendent in Fingerprint audits by the State and maintain fingerprints files.
48. Notarize all school documents
49. Assist in Payroll Audits
50. Update Ionia public schools directories for current school year changes.
51. ICHAT checks for prospective employees.
52. Manually adjust New World Systems to reflect contractual changes.
53. Enter, Upload and Process all timesheets and computer program for third party company PCMI Payroll.
54. Enter, Upload and Process all timesheets and computer program for third party company METS Payroll.
55. Update all new Fiscal year information into PCMI systems and New World Systems.
56. Create and update payroll forms
57. Any other duties as assigned.
Leading through Learning